What is UN/EDIFACT Standard and Messages?

UN/EDIFACT (United Nations/Electronic Data Interchange for Administration, Commerce, and Transport is the international standard that was developed by the United Nations). Comprise a set of internationally agreed standards, directories, and guidelines for the electronic interchange of structured data, between independent computerized information systems. The work of maintenance and further development of this standard is done through the United Nations Center for Trade Facilitation and Electronic Business (UN/CEFACT) under the UN Economic Commission for Europe.

EDIFACT has served as the default international EDI standard for several decades and is largely used throughout Europe.

EDIFACT Message Structure

An EDIFACT message represents a single business document. – For example, an ORDRSP file represents a Purchase Order note. Each message has a six-letter identifier that shows the short name of the message.

Any document in the UN / EDIFACT standard has a hierarchical structure. The entire electronic document is called a message. A message consists of data groups combined in some way, for example, a data group describing customs payments, a group of data describing the attributes of documents, etc. In turn, the group consists of typical data segments that describe document attributes in more detail. The standard provides about 200 different types of segments from which messages are composed. The segments themselves also have a hierarchical structure and consist of data elements that can be simple (data field) and composite (usually 2-3 data fields).

The following is the structure of an EDIFACT transmission:

Service String Advice
Interchange Header
Functional Group Header
Message Header
User Data Segments
Message Trailer
Functional Group Trailer
Interchange Trailer

Benefits of UN/EDIFACT

UN/EDIFACT allows real-time electronic transactions and accelerates the interactions between trading partners.

3 main benefits of UN/EDIFACT standards are,

Accuracy – Eliminates human errors that are inevitable when manually entering the data
Improve Cashflow – Reducing paper-based processing will in turn reduce your business administrative costs and save thousands of dollars for business
Efficiency – Large volumes of data can be transferred within minutes thus improving overall operational efficiency

See below for an example of an EDIFACT message used to answer a flight ticket (FRA-JFK-MIA) availability request:

UNA:+.? '

UNB+IATB:1+6XPPC:ZZ+LHPPC:ZZ+940101:0950+1'

UNH+1+PAORES:93:1:IA'

MSG+1:45'

IFT+3+XYZCOMPANY AVAILABILITY'

ERC+A7V:1:AMD'

IFT+3+NO MORE FLIGHTS'

ODI'

TVL+240493:1000::1220+FRA+JFK+DL+400+C'

PDI++C:3+Y::3+F::1'

APD+74C:0:::6++++++6X'

TVL+240493:1740::2030+JFK+MIA+DL+081+C'

PDI++C:4'

APD+EM2:0:1630::6+++++++DA'

UNT+13+1'

UNZ+1+1'

Full list of UN/EDIFACT document standard messages

Application Reference	Message Type
APERAK	Application error and acknowledgement message
AUTHOR	Authorization message
AVLREQ	Availability request – interactive message
AVLRSP	Availability response – interactive message
BALANC	Balance message
BANSTA	Banking status message
BAPLIE	Bayplan/stowage plan occupied and empty locations message
BAPLTE	Bayplan/stowage plan total numbers message
BERMAN	Berth management message
BMISRM	Bulk marine inspection summary report message
BOPBNK	Bank transactions and portfolio transactions report message
BOPCUS	Balance of payment customer transaction report message
BOPDIR	Direct balance of payment declaration message
BOPINF	Balance of payment information from customer message
BUSCRD	Business credit report message
CALINF	Vessel call information message
CASINT	Request for legal administration action in civil proceedings message
CASRES	Legal administration response in civil proceedings message
CHACCO	Chart of accounts message
CLASET	Classification information set message
CNTCND	Contractual conditions message
COACSU	Commercial account summary message
COARRI	Container discharge/loading report message
CODECO	Container gate-in/gate-out report message
CODENO	Permit expiration/clearance ready notice message
COEDOR	Container stock report message
COHAOR	Container special handling order message
COLREQ	Request for a documentary collection message
COMDIS	Commercial dispute message
CONAPW	Advice on pending works message
CONDPV	Direct payment valuation message
CONDRA	Drawing administration message
CONDRO	Drawing organization message
CONEST	Establishment of contract message
CONITT	Invitation to tender message
CONPVA	Payment valuation message
CONQVA	Quantity valuation message
CONRPW	Response of pending works message
CONTEN	Tender message
CONWQD	Work item quantity determination message
COPARN	Container announcement message
COPAYM	Contributions for payment
COPINO	Container pre-notification message
COPRAR	Container discharge/loading order message
COREOR	Container release order message
COSTCO	Container stuffing/stripping confirmation message
COSTOR	Container stuffing/stripping order message
CREADV	Credit advice message
CREEXT	Extended credit advice message
CREMUL	Multiple credit advice message
CUSCAR	Customs cargo report message
CUSDEC	Customs declaration message
CUSEXP	Customs express consignment declaration message
CUSPED	Periodic customs declaration message
CUSREP	Customs conveyance report message
CUSRES	Customs response message
DEBADV	Debit advice message
DEBMUL	Multiple debit advice message
DEBREC	Debts recovery message
DELFOR	Delivery schedule message
DELJIT	Delivery just in time message
DESADV	Dispatch advice message
DESTIM	Equipment damage and repair estimate message
DGRECA	Dangerous goods recapitulation message
DIRDEB	Direct debit message
DIRDEF	Directory definition message
DMRDEF	Data maintenance request definition message
DMSTAT	Data maintenance status report/query message
DOCADV	Documentary credit advice message
DOCAMA	Advice of an amendment of a documentary credit message
DOCAMI	Documentary credit amendment information message
DOCAMR	Request for an amendment of a documentary credit message
DOCAPP	Documentary credit application message
DOCARE	Response to an amendment of a documentary credit message
DOCINF	Documentary credit issuance information message
ENTREC	Accounting entries message
FINCAN	Financial cancellation message
FINPAY	Multiple interbank funds transfer message
FINSTA	Financial statement of an account message
GENRAL	General purpose message
GESMES	Generic statistical message
HANMOV	Cargo/goods handling and movement message
ICASRP	Insurance claim assessment and reporting message
ICSOLI	Insurance claim solicitor’s instruction message
IFCSUM	Forwarding and consolidation summary message
IFTCCA	Forwarding and transport shipment charge calculation message
IFTDGN	Dangerous goods notification message
IFTFCC	International transport freight costs and other charges message
IFTIAG	Dangerous cargo list message
IFTICL	Cargo insurance claims message
IFTMAN	Arrival notice message
IFTMBC	Booking confirmation message
IFTMBF	Firm booking message
IFTMBP	Provisional booking message
IFTMCA	Consignment advice message
IFTMCS	Instruction contract status message
IFTMFR	International Forwarding And Transport
IFTMIN	Instruction message
IFTRIN	Forwarding and transport rate information message
IFTSAI	Forwarding and transport schedule and availability information me
IFTSTA	International multimodal status report message
IFTSTQ	International multimodal status request message
IHCEBI	Interactive health insurance eligibility and benefits inquiry and
IHCLME	Health care claim or encounter request and response – interactive
IMPDEF	EDI implementation guide definition message
INFCON	Infrastructure condition message
INFENT	Enterprise accounting information message
INSDES	Instruction to dispatch message
INSPRE	Insurance premium message
INSREQ	Inspection request message
INSRPT	Inspection report message
INTCHG	Interchange Control Structures
INVOIC	Invoice message
INVRPT	Inventory report message
IPPOAD	Insurance policy administration message
IPPOMO	Motor insurance policy message
ISENDS	Intermediary system enablement or disablement message
ITRRPT	In transit report detail message
JAPRES	Job application result message
JINFDE	Job information demand message
JOBAPP	Job application proposal message
JOBCON	Job order confirmation message
JOBMOD	Job order modification message
JOBOFF	Job order message
JUPREQ	Justified payment request message
LEDGER	Ledger message
LREACT	Life reinsurance activity message
LRECLM	Life reinsurance claims message
MEDPID	Person identification message
MEDPRE	Medical prescription message
MEDREQ	Medical service request message
MEDRPT	Medical service report message
MEDRUC	Medical resource usage and cost message
MEQPOS	Means of transport and equipment position message
MOVINS	Stowage instruction message
MSCONS	Metered services consumption report message
ORDCHG	Purchase order change request message
ORDERS	Purchase order message
ORDRSP	Purchase order response message
OSTENQ	Order status enquiry message
OSTRPT	Order status report message
PARTIN	Party information message
PASREQ	Travel tourism and leisure product application status request – i
PASRSP	Travel tourism and leisure product application status response –
PAXLST	Passenger list message
PAYDUC	Payroll deductions advice message
PAYEXT	Extended payment order message
PAYMUL	Multiple payment order message
PAYORD	Payment order message
PRICAT	Price/sales catalogue message
PRIHIS	Pricing history message
PROCST	Project cost reporting message
PRODAT	Product data message
PRODEX	Product exchange reconciliation message
PROINQ	Product inquiry message
PROSRV	Product service message
PROTAP	Project tasks planning message
PRPAID	Insurance premium payment message
QALITY	Quality data message
QUOTES	Quote message
RDRMES	Raw data reporting message
REBORD	Reinsurance bordereau message
RECADV	Receiving advice message
RECALC	Reinsurance calculation message
RECECO	Credit risk cover message
RECLAM	Reinsurance claims message
RECORD	Reinsurance core data message
REGENT	Registration of enterprise message
RELIST	Reinsured objects list message
REMADV	Remittance advice message
REPREM	Reinsurance premium message
REQDOC	Request for document message
REQOTE	Request for quote message
RESETT	Reinsurance settlement message
RESMSG	Reservation message
RESREQ	Reservation request – interactive message
RESRSP	Reservation response – interactive message
RETACC	Reinsurance technical account message
RETANN	Announcement for returns message
RETINS	Instruction for returns message
RPCALL	Repair call message
SAFHAZ	Safety and hazard data message
SANCRT	International movement of goods governmental regulatory message
SKDREQ	Schedule request – interactive message
SKDUPD	Schedule update – interactive message
SLSFCT	Sales forecast message
SLSRPT	Sales data report message
SOCADE	Social administration message
SSIMOD	Modification of identity details message
SSRECH	Worker’s insurance history message
SSREGW	Notification of registration of a worker message
STATAC	Statement of account message
STLRPT	Settlement transaction reporting message
SUPCOT	Superannuation contributions advice message
SUPMAN	Superannuation maintenance message
SUPRES	Supplier response message
TANSTA	Tank status report message
TAXCON	Tax control message
TIQREQ	Travel tourism and leisure information inquiry request – interactive
TIQRSP	Travel tourism and leisure information inquiry response – interactive
TPFREP	Terminal performance message
TSDUPD	Timetable static data update – interactive message
TUPREQ	Travel, tourism and leisure data update request – interactive message
TUPRSP	Travel, tourism and leisure data update response – interactive message
UTILMD	Utilities master data message
UTILTS	Utilities time series message
VATDEC	Value added tax message
VESDEP	Vessel departure message
WASDIS	Waste disposal information message
WKGRDC	Work grant decision message
WKGRRE	Work grant request message

Conclusion

The UN/EDIFACT standard provides a set of syntax rules to structure, an interactive exchange protocol, and provides a set of standard messages which allow multi-country and multi-industry exchange of electronic business documents. EDIFACT is widely used across Europe, mainly since many companies adopted it very early on. EDIFACT has seen some adoption in the ASPAC region, however, there are currently more XML-based standards being used in this region today.

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Frequently Asked Questions

1. What is the UN/EDIFACT standard?

The UN/EDIFACT (United Nations/Electronic Data Interchange for Administration, Commerce, and Transport) standard is an international messaging format developed by the United Nations to facilitate electronic data exchange for various business processes, including administration, commerce, and transport. It defines a set of rules and structures for creating structured messages that enable seamless communication between different computer systems.

2. What is the purpose of the UN/EDIFACT standard?

The primary purpose of the UN/EDIFACT standard is to establish a common format for electronic data interchange (EDI) among businesses and organizations worldwide. By providing a standardized framework for representing and exchanging business data, the UN/EDIFACT standard helps streamline communication, reduce errors, and enhance efficiency in processes such as procurement, transportation, and customs clearance.

3. How does the UN/EDIFACT standard work?

The UN/EDIFACT standard works by defining a set of message types and data elements that represent specific business transactions or information exchanges. These messages are organized into directories and directories into segments, creating a hierarchical structure. Each segment contains relevant data elements, and the messages are formatted using a combination of letters and numbers. When two trading partners want to exchange information, they follow the UN/EDIFACT guidelines to create, send, and receive standardized messages.

4. Are UN/EDIFACT messages compatible with modern technologies?

Yes, UN/EDIFACT messages are designed to be technology-neutral, meaning they can be implemented and used across various technology platforms and communication methods. While the standard originated in the era of electronic data interchange (EDI) systems, it can still be adapted to modern technologies, such as XML-based formats, web services, and APIs, ensuring seamless integration with contemporary business systems.

5. What are some common examples of UN/EDIFACT messages?

UN/EDIFACT messages cover a wide range of business processes. Some common examples include:

ORDERS: Used for purchase orders and order responses between trading partners.
INVOIC: Used for transmitting invoice information from the seller to the buyer.
DESADV: Used for providing details about shipments and deliveries.
CUSDEC: Used for customs declarations during international trade.
REMADV: Used for transmitting payment instructions and advice.

These messages serve as standardized templates for specific interactions, helping businesses communicate effectively while minimizing errors and discrepancies.

What is EDI Translation?

EDI translation means converting data from enterprise-specific and irregular formats into standardized and organized structures that are compliant with EDI standards. It is commonly used in business-to-business transactions to exchange documents such as purchase orders, invoices, and shipping notices. The process involves mapping data elements from one format to another, ensuring that the data is accurately transmitted and interpreted by both the sender and the receiver. EDI translation can help businesses streamline their operations and reduce errors and inefficiencies. By partnering with an experienced EDI translation provider, businesses can ensure that their electronic data is accurately and efficiently processed, improving their overall efficiency and competitiveness.

Why EDI Translation is Important?

In 2022, it’s important for businesses to maintain those crucial business relationships with their trading/business partners, and adopting an integrated EDI platform will help thrive your business ecosystem.

Most business and ERP systems don’t inherently read or create business documents using international EDI data standards such as ANSI X12 and UN/EDIFACT. As a result, there is some sort of translation or transformation needed to convert documents to and from business systems for use.

Without an EDI translation system in place, it would be extremely difficult to exchange business documents with a wide range of companies. Especially if you want to exchange data with businesses in different industries and different countries.

So, it’s important for businesses to invest in an EDI translation software/service provider that allows customers to create business documents from an in-house system and have them converted to an EDI standard format that meets trading partner requirements. The document in EDI format is then sent using the Commport VAN and communicated to the business partner who will then convert the EDI standard document into the format which meets their internal system requirements for processing.

How does EDI translation Works?

Based on the above diagram here are the exact steps Commport follows to translate and transmit your EDI documents,

Step 1 Buyer sends their business document (e.g.: Purchase order) to the Supplier, via the Commport VAN to Commport’s translation service.

Step 2 Commport translation service translates the received document (purchase order) to the supplier’s preferred format and delivers the converted document to the receiver’s mailbox.

Step 3 Supplier generates the invoice and sends the document to Commport’s Hosted EDI translation cloud for conversion to the Buyer’s invoice requirements

Step 4 Commport translates the invoice from the supplier into the buyer’s preferred document format and sends the translated document to the buyer’s order management system via the Commport VAN and the buyer’s preferred communication method.

Step by Step Process: How to Collect Raw Data and Translate it Into an EDI Standard Document?

1. Document preparation

First, collect and organize the data to be sent, this could be downloading data from your ERP systems, Databases, or spreadsheets in an electronic form.

2. Translation of documents into EDI standard

The next step is to input the electronic data into the EDI translation software which will convert it into the standard formats using the appropriate data and segmentation elements.

The EDI translation software outputs a data structure either in a native programming language, like the C# POCO in EDI Tools for .NET, or in XML/JSON. Some EDI translators produce records in a predefined database structure. Regardless of the exact shape of the output, the goal is to convert the cryptic contents of an EDI file to a structure that:

Is convenient to be manipulated programmatically
Conforms to the rules of the EDI standard

EDI Translation is bi-directional, e.g., it should also be able to take as input either a programming language instance, as the C# POCO in EDI Tools for .NET, or others such as XML/JSON/database records, and generate EDI files that adhere to the EDI standard.

Businesses may use an EDI VAN provider like Commport Communications for their translation requirements. In this case, the businesses just need to send the data to the EDI provider who will then handles all the translation processes and communications with your trading/business partners.

3. Connecting and transmitting EDI documents to business partners

Once the document is translated into the appropriate formats, it can be transmitted to business partners via various communications methods such as using,

Benefits of Using Commport’s Hosted EDI Translation Service

supply chain efficiency - Commport Communications

Security – In today’s digital world it is highly important that all data transferred between businesses is done securely. Built on the foundation of Commport's Tier 1 Value Added Network, Commport’s EDI translation service leverages a modern security framework to protect data integrity while ensuring compliance with trading partner EDI requirements.

Speed – For a business to grow fast, automation and scalability are very important. By increasing the speed that business can be conducted, organizations can achieve greater productivity as they grow. Commport’s EDI translation service, built directly into the Commport VAN, can help reduce the processing time by eliminating data entry, integrating business transactions, and automating document exchange between partners.

Low Costs – Manually processing documents can create errors that can potentially result in chargebacks. Integrating documents right into business systems eliminate this risk while also reducing the effort associated with processing the document.

Simplicity – Many trading partners understand that it’s important to transfer accurate and timely information between them to improve business operations and cash flow. By leveraging a translation service, businesses can focus on their core competency, and their business, and leave the technical requirements to the experts.

Commport EDI integration experts can manage all the EDI and B2B integration processes for you, with the flexibility and scale that you truly need. Regardless of how you move your EDI files, Commport will always make sure that you have full access to all your data in real-time, including web-based dashboards, transaction reports, and automated alerts.

Ready to find out more about Commport EDI Translation and Mapping Services?

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Commport EDI Translation Services

Frequently Asked Questions

What is EDI translation?

Why is EDI translation important for businesses?

EDI translation is crucial for businesses because it enables interoperability between diverse systems and facilitates efficient exchange of business documents. As companies use different EDI standards, versions, or proprietary formats, translation ensures that information can be accurately interpreted and utilized, leading to smoother business transactions, reduced errors, and improved operational efficiency.

How does EDI translation work?

EDI translation involves several steps:

Parsing: The incoming EDI message is parsed into its individual segments, elements, and data values.
Mapping: The parsed data is mapped to the corresponding fields in the destination format.
Translation: The data is transformed and reformatted according to the target EDI standard or proprietary format.
Validation: The translated message is validated for compliance with the target format's rules and structure.
Enrichment: Additional data may be added, such as identifiers or business-specific details.
Reassembly: The translated message is reassembled into the target format.

This process ensures accurate and meaningful data exchange between trading partners.

Can EDI translation be automated?

Are there different methods of EDI translation?

Yes, there are two main methods of EDI translation:

External Translation: This involves using a third-party software or service to translate EDI messages between trading partners. The translation occurs outside the internal systems of the business.
Internal Translation: In this method, businesses implement an internal EDI translation solution within their own systems. This approach offers more control over the translation process and may be preferred by organizations with higher volumes of EDI transactions.

Both methods aim to achieve the same goal of seamless data exchange but offer different levels of control and integration depending on business requirements.

Evolution of EDI Technology

One of the first use of EDI technology was in 1948. A standard manifest system was designed to transmit data by telex, radio-teletype, or telephone by the US army to track cargo during the German war. Since then, EDI technology continued to evolve and became a standardized communication channel for businesses across the world to exchange data electronically.

Evolution of EDI - Commport Communicaitons

Definition of EDI

Electronic Data Interchange is the transfer of large amounts of information electronically in a specified format/standard between business partners.

Basically, any type of business that deals with large amounts of identical paperwork/form data can directly benefit from adopting an EDI solution. The benefits over using a paper system are clear:

immense savings in time
significant cost savings
reduced drain on resources overall
reduced error rates in data transfer (we almost want to say ‘eliminate’ here!)
improved security of data being transferred
reliability – you can have confidence that data is reaching its destination

History of EDI

The Beginning in 1948 In the 1960s In the 1970s In the 1980s In the 1990s and 2000s 2010 and Beyond

The Beginning in 1948

US Army Master Sargent named Edward Guilbert designed a standard manifest system that could transmit data by telex, radio-teletype, or telephone. This standard data transmission helped the US army track tons of cargo per day during the German war. Edward Guilbert is also called “The father of EDI.

In the 1960s

In the 1970s

In the 1980s

In the 1990s and 2000s

2010 and Beyond

Today EDI has become an important part of business communication for most businesses across the world. Many different EDI standards have been designed to help industries from various verticals exchange data electronically with no delays and automate the data exchange process. With the development of cloud technology, EDI has become more accessible to many small and medium-sized businesses, where they can start exchanging EDI with any trading partner with just a laptop and internet connection.

How EDI Used Across Various Industries

The adoption of EDI has seen rapid growth in the last several years. Sectors such as Retail, Finance, Manufacturing, Healthcare, Pharmaceutical, Government, Utility & Construction, Logistics, and Foodservice have fully embraced and encouraged the use of EDI within their own supplier networks.

Here is the list of EDI use cases in various industries,

Supply Chain (Retail, Manufacturing, Automotive)

Purchasing
Order fulfillment
Shipping confirmations
International orders
Parts order fulfillments

Healthcare

Exchanging patient health information
Health insurance processing
Prescription information exchanges

Logistics

Scheduling shipments
Tracking goods

Accounting

Generating invoices
Providing audit trails

Aviation

Flight information exchanges
Passenger name records (PNRs)
International compliance and standardization

Different Types of EDI Solutions

Types of EDi - Commport Communications

There are 8 Types of EDI solutions which include:

Integrated EDI Solution

An integrated EDI solution translates your inbound documents like purchase orders from your trading partners’ EDI files into a format that can be imported directly into your ERP, accounting, or another business system. The translation is fast and reliable so you can focus on your business

Internet EDI (Web EDI/Cloud EDI)

Communication of EDI messages via the internet. Internet EDI is an economical solution that is easy to use. Even smaller or mid-sized vendors need to be compliant with their large retail customers. As a low-cost option, Internet EDI enables you to get up and running with very little. All you need is a computer/laptop and an internet connection to begin exchanging EDI documents.

EDI Outsourcing / Managed EDI services

EDI outsourcing is the process of having a third-party to manage a part or the entire process of using EDI to exchange data with trading partners

Direct EDI/Point-to-Point

Direct EDI, sometimes referred to as point-to-point EDI, establishes a single connection between two business partners. In this approach, a business would connect with each of its business partners individually.

EDI via AS2

AS2 stands for Applicability Statement 2. AS2 is one of the most popular methods for transporting EDI data securely and reliably

EDI via SFTP

SFTP stands for Secure File Transfer Protocol it provides organizations with a higher level of file transfer protection which allows businesses to securely transfer billing data, funds and data recovery files

EDI via FTPS

FTPS stands for File Transfer Protocol Secure which is an extension to the commonly used File Transfer Protocol. In FTPS, FTP data travels through the network using either Secure Sockets Layer (SSL) or Transport Layer Security (TLS) protocols.

EDI VAN (EDI via Value Added Network)

The majority of EDI exchanged today occurs through EDI Value-Added Network (VAN). As long as two organizations are using the same VAN, communication is possible regardless of which EDI protocol is used to transfer information. Unlike Direct EDI this means organizations can manage one connection with the EDI VAN instead of separate lines of communication with each potential partner. Many businesses prefer this model to save them from the ongoing complexities of supporting the varying communication protocols required by different business partners.

Benefits of EDI

Eliminate manual data entry errors
Automating paper-based tasks frees up your staff for higher-value tasks and provides them the tools to be more productive
Shortening order processing and delivery helps organizations reduce inventory
EDI enhances transactional security
Improve business relationships
EDI promotes sustainability and reduces CO2 emissions by replacing paper-based processes with electronic alternatives

The Future of EDI

EDI will be the core document exchange capability to support innovations such as the

Internet of Things (IoT),
Blockchain technology
Artificial intelligence
Cloud technology
Application program interface

Internet of Things (IOT)

IoT sensors are incorporated into a shipment’s packaging and tied to periodic EDI 214 messages to improve package condition visibility in near real-time.

Blockchain technology

Blockchain technology underpinning EDI information flows for shipments to offer a shared version of the truth that can quickly resolve and even avoid chargeback disputes.

Blockchain is a ledger-based technology that records changes relating to anything of value (e.g. goods or currency). Once created, each block is essentially a read-only record of a change. This created, blocks then can’t be tampered with. Thus system ensures data accuracy whilst enabling maximum visibility for all parties.

Artificial Intelligence

An AI agent that monitors all relevant events and information connected to a shipment and can identify a non-compliant event. AI agents can also determine if a reshipment is required, analyze the most efficient source of replacement, initiate a new shipment and accept an authorized return

Cloud Technology

Cloud technologies are another big trend in EDI, as many companies are adopting to cloud-based applications because of ease of access, use, and affordability. No need to install additional software and no prior EDI knowledge is required to use the cloud-based EDI system.

EDI and API

EDI and API Integration to support partners by adding APIs to your EDI setup which allows your business partners more opportunities to validate information through APIs, you can help them avoid common EDI transaction errors

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Commport EDI Solutions

How Can EDI Help Automate Order Processing for Your Business?

EDI Order Processing - Commport Communications

Before getting started with EDI order processing, First, let’s define What is EDI? – EDI stands for electronic data interchange which is a standardized way that businesses exchange information.

EDI automates orders flowing in and out of the supply chain with ease without manual intervention. It helps connect all involved parties i.e., suppliers, logistics providers, and retailers. Many large retailers require their suppliers to use EDI because it enables transactions to be completed seamlessly through electronic automated, means.

There are many reasons why you should start using EDI Order Processing today.

Save Time

Eliminate Errors

Improve Customer Service

Reduce Costs

Stay Organized

Focus on What Matters Most

Grow Your Business

EDI Order Processing Workflow

Before EDI, companies use to depend on paper-based communications to send and receive invoices, confirmation receipts, and a few other documents which were sent via mail/courier. This process often leads to errors and delays in order processing and finally leads to dissatisfied customers and loss of money to the business.

EDI helped businesses replace this manual process and automate the document exchange process electronically using a point-to-point connection or EDI VANs (Value added network).

Here is an example of how EDI order processing works,

In the first step, a buyer sends the purchase order (EDI 850) to the supplier.
After the supplier receives the purchase order, they will send an acknowledgment document (EDI 855) to the buyer followed by the invoice (EDI 810).
Then a buyer may receive a shipment notification from the warehouse (EDI 940) indicating they will receive their order from a particular warehouse.
Once the items are ready for shipping, the buyer will receive an advance ship notice (EDI 856) which will inform the buyer that the shipment is on the move to the destination.

Benefits of EDI Order Processing

EDI Order Processing allows you to automate your entire order processing workflow, so you can focus on growing your business instead of spending time on manual tasks.

Improve Relationship with Trading Partners

Being EDI compliant helps you do business with all major retailers, as most of them require their suppliers to be EDI compliant to do business with them. With EDI in place, you can build trust and credibility with your retail trading partners.

Reduce Missing Orders

With EDI never worry about missing an order. EDI ensures that all your orders are processed accurately, with a confirmation at each stage of the order cycle.

Adding New Customers is Easy

Adding new customers will be easy as you will be working with a full-service EDI provider, they would already have established relationships with all major retail partners and will have all the mappings and other requirements ready and it will be easy to connect with any retail partner easily.

Reduce Order Processing Errors

When orders are processed manually there might be a few errors which can lead to costly chargebacks from retailers and sometimes even cause a legal problem. With EDI, you can eliminate these costly errors and automate the entire order processing.

Resource Reallocation

Once you eliminate the manual order processing, your team will have more time and you can reallocate the resources to another business process.

Enable EDI order automation with Commport EDI Solutions

Commport EDI solutions are the industry’s most trusted EDI solutions. Our EDI solutions support you as you scale your business. Get started today!

Commport EDI Solutions

How EDI is Used in Shipping Industry?

EDI in the Shipping Industry?

How EDI is used in the shipping industry - Commport

EDI has often been referred to as the lifeblood of the logistics industry. Implementing a proper EDI solution can do all kinds of incredible things for the shipping/logistics industry. It can improve operational efficiency, increase visibility into their supply chain, and most of all, strengthen customer relationships throughout their ecosystem.

The EDI in shipping industry helps manage the documentation for

Purchase orders
Bill of lading
Details of the warehouse
Shipping details
Customs documents
Inventory documents
Shipping status documents
Payment documents
Invoices and advance ship notices

EDI X12 Document Types

EDI X12 Document Types Used in Shipping Industry

EDI X12 Document Types Used in Warehouse Industry

EDI X12 Document Types Used in Air and Motor Industry

EDI X12 Document Types Used in Ocean Industry

EDI X12 Document Types Used in Rail Industry

Here is the full list of EDI X12 Document Types

Logistics Chain Operations in Shipping Industry

Here is the list of logistics chain operations that use EDI in shipping industry. In other words, this is how the data will flow in a normal day-to-day operation in the shipping industry,

Exporters
Freight Forwarders
Customs Broker
Customs Officer
Shipping agents/NVOCCs
Port Operators

Exporters Freight Forwarders Customs Broker Customs Officer Shipping Agents/NOVCCs Port Operators

Exporters

Exporters or manufacturers may use an EDI system with EDI ANSI X12 standard to receive incoming EDI 850 purchase orders.

Freight Forwarders

Customs Broker

Customs Officer

Shipping Agents/NOVCCs

Port Operators

Port Operators are the ones that receive the vessels. While the systems in place for each country to transmit data are different, the data required itself is similar in any type of port. The information in question may include: –

Cargo Manifest
Discharge List
Transport Order (Cargo Haulers)
Customs Control (inspection, collection)
Declaration of Dangerous Goods
Equipment Interchange Receipt (EIR)

Why it’s Important to be EDI compliant for Shipping Industries

A recent survey data shows that poor integration overall led to 14% of companies losing $1 million or more in 2021, and nearly 1 in 4 lost $500,000 or more

Shipping/Logistics companies that aren’t EDI compliant are going to soon realize how quickly fines can add up. Going one step further, besides costing your company money, non-compliance impacts the trust companies have built with trading partners, jeopardizing those relationships, and lowering the competitive threshold.

How to Get Started With EDI for Shipping Industry

Here are the steps to get started with EDI,

Step 1: Understand EDI Standards

You as a business need to understand what standards apply to your shipping company so that you can use EDI effectively. There are two main standards used today: ISO 20022 (EDIFACT) and EDI ANSI X12 Standard.

Step 3: Create Your EDI Document Templates

You can use EDI templates to make sure your shipping company has everything it needs to process orders quickly and efficiently. If you’re using a third-party service provider, ask them what kind of template they need to work with.

Step 2: Setup Your EDI Solution

Identify whether you want to build your own in-house EDI solution or want to use managed EDI services from 3rd party provider. Once you’ve set up your EDI solution, you’ll need to add your customers and vendors to the system. This will allow your shipping company to automatically send and receive EDI documents electronically.

Step 4: Start using Your EDI Solution

Now you can automate your entire data exchange process with your business partners. It’s easy to set up, and once you do, you won’t ever have to worry about manually entering data again.

Benefits of Using EDI in the Shipping Industry

The Electronic Data Interchange (EDI) allows companies to exchange information electronically between each other, which helps reduce paperwork and costs associated with paper documents.

Here are eight reasons why it's worth considering

Cloud Based EDI vs In-House EDI Solution

Saves money.
Saves time.
Improve business operational efficiency.
Make data more accessible.
Eliminate manual data entry errors and automates the data processing
Gain visibility into your business supply chain.
Improves relationships with your business partners
Easily scale your business across the world

Reduce Costs

EDI is an electronic data interchange (EDI) system used by shippers to exchange information with carriers and other parties involved in the transportation process. It allows companies to share information electronically instead of manually entering data into paper forms. This saves time and money.

Increase Efficiency

EDI also helps businesses save time and money by increasing efficiency. By using EDI, shippers can automate processes such as invoicing, tracking shipments, and receiving payments. They can also use EDI to track inventory and manage customer orders more efficiently.

Eliminate Errors

EDI allows companies to eliminate errors and reduce costs. It also improves customer service because customers receive accurate bills and invoices.

Streamline Operations

EDI helps streamline operations by reducing manual data entry and eliminating errors. This reduces the need for human intervention, which means less time spent processing paperwork and more time spent doing what matters most – serving customers.

Access information in Real time

The introduction of EDI in the shipping industry is considered a boon in many ways. One of them is accessing real-time information. This helps avoid possible delays in sending or receiving data/documents.

Integrated communication system

Thanks to the EDI, you can now have an integrated communication system in place for all your shipping operations. The one communication flow ensures traceability, integrated transactions such as purchase orders, order receipts, invoices, pending payments, and more.

Environment-friendly

EDI reduces 99.99% of paperwork required in your business

you can save a few dollars otherwise spent on:

Buying paper
Postal service
Document storage
Loss-proof documentation
Improve customer service

Improve trading partner relations

EDI helps you to communicate with your trading partners swiftly. Unlike paper documentation which takes more time to convey a message

Ready to find out more about Commport EDI Solutions?

Drop us a line today for a free quote!

Commport EDI Solutions

EDI for Small Business

EDI for small business offer a range of services that help them manage their EDI requirements. These services include mapping and translation of data between different EDI formats, connectivity and communication services, as well as data transformation and integration with existing systems.

These days, most companies use EDI to send invoices, purchase orders, and other documents between each other. EDI makes it easier for companies to communicate with each other, and it saves money by eliminating paper forms and manual processing and increases efficiency.

EDI for Small Business - Commport Communications

Why Do Small Business Need an EDI Solution?

An EDI solution allows businesses to exchange data between themselves using computers instead of paper forms. These solutions are often referred to as “electronic data interchange” (EDI) because they were originally designed to facilitate business transactions. However, these days, EDI solutions are also being used to automate processes within organizations.

Small businesses face many challenges to implement an EDI solution to automate and improve business operational efficiency. Some of the challenges include high costs, limited resources, and a lack of knowledge on how to use EDI. But for those who want to scale and improve their trading partner relationships with big retailers should consider incorporating EDI into their current business infrastructure.

Today all large retailers require businesses to be EDI compliant to do business with them. Which makes it mandatory for all businesses types irrespective of small, medium or large to start implementing and using EDI to exchange data electronically.

The best option for small business to become EDI compliant is to choose the right EDI service provider, which can offer scalability, security, and customer support at affordable costs. It is also important to choose a provider that understands the unique needs of your businesses and offers personalized solutions that meet those needs.

There are several different types of EDI solutions available today.

Lets explore the 2 most common ones,

Here are some of the most common types of EDI solutions used by small businesses

Cloud-Based EDI Solution

With Cloud EDI you only need internet and a computer to start exchanging EDI documents with your trading partners. You don’t have to install any software, require any prior EDI knowledge, or hire any EDI specialists. Also, with Cloud EDI you can easily scale your business by adding new trading partners easily and start exchanging EDI documents from anywhere in the world. Commport Communications offers the most affordable and best Cloud EDI solution with world-class customer support. Get started today!

Some of the advantages of cloud based EDI solution are,

Easy to setup
Affordable pricing
Access from anywhere in the world with just a computer and internet connection
No need to install any software or invest in a hardware infrastructure
No prior EDI knowledge is required to use the system
Minimal training is required & easy to learn

EDI Outsourcing or Managed EDI Services

With EDI outsourcing a 3^rd party EDI provider like Commport Communications will manage all the EDI aspects for you. You don’t have to install software or invest in a cloud EDI solution, your 3^rd party EDI provider will have all the latest technology, infrastructure, and resources to make your business EDI compliant.

Some of the advantages of EDI outsourcing services are,

Easy to add new trading partners and help scale your business growth. Your 3^rd party EDI provider may have existing relationships with all the major retailers and make it easy for you to connect
You don’t have to invest in an EDI infrastructure and technology and no need to hire any additional resources which saves time and money.
Your 3^rd party provider will always have the latest technology. Which makes your business EDI complaint and EDI ready which your competitors may lack.
Most EDI outsourcing providers offer you flexible pay as your payment options.

9 Reasons Why Small Business Must Invest in a EDI Solution

1. Save Time & Money

One of the biggest reasons why small businesses should consider implementing an EDI solution is because it will save them time and money. A study conducted by the U.S. Small Business Administration found that small businesses spend $1.5 billion annually on paper documents. That means that every year, small businesses waste more than $100 million just to send out invoices, receipts, and other paperwork.

2. Reduce Errors

Another reason why small businesses need an EDI solution is so that they can reduce errors. In fact, according to the National Association for Accountancy & Technology (NAAT), there are approximately 1.2 million errors made each day in the United States alone. This translates into nearly $50 billion dollars lost each year due to mistakes. With an EDI solution, small businesses can eliminate these errors and save time.

3. Increase Productivity

An EDI solution can help your business become more efficient by reducing errors and increasing productivity. According to NAAT, “EDI solutions provide a means to automate processes, improve accuracy, and streamline workflow.”

4. Boost Customer Service

A good customer service system will make your customers feel valued and appreciated. It will also allow them to contact you with any questions or concerns they might have. This will give you the opportunity to resolve issues before they escalate into larger problems.

5. Simplify Accounting

If you’re looking for ways to save money while improving efficiency, then an EDI solution is perfect for you. An EDI solution allows you to automate processes so that you can spend more time doing things that matter instead of spending time on tasks that aren’t as important.

6. Easy to Implement

In fact, implementing EDI solutions is easy. You just need to make sure that your company has the right hardware and software installed. Once you do, you'll be able to start using EDI with ease. Also, small businesses can opt-in for cloud-based EDI solutions or EDI outsourcing services for cheaper and affordable options.

7. EDI Help Your Business Grow

If you’re interested in growing your company, then you should consider using EDI solutions. These programs allow you to automate tasks, streamline workflows, and make data easier to access.

8. Easy to Scale and Add New Trading Partners

EDI solutions help companies scale by automating repetitive tasks, improving efficiency, and reducing costs. In fact, some studies show that EDI implementations can reduce labor costs by as much as 30%.

9. Meet Trading Partners Compliance Requirements

Most major retailers require a business to be EDI compliant to do business with them and implementing an effective EDI solution makes your business EDI complaint and opens up your business opportunities.

Commport EDI Solutions for Small Business

Integrated EDI
Tool that integrates your internal business systems such as accounting and ERP software.

Internet EDI
Empowers you to begin exchanging EDI with your trading partners today… all you need is an internet connection!

EDI Outsourcing
Commport is qualified to manage all aspects of your EDI relationships for you (trading partners/retail partners, etc.).

Conclusion

A small businesses can benefit from using EDI service providers. By choosing the right provider and integrating their EDI solutions with their existing systems, small businesses can achieve greater efficiency, accuracy, and security in their business processes.

Ready to find out more about Commport EDI Solutions?

Drop us a line today for a free quote!

Commport EDI Solutions

Frequent;y Asked Questions

Is EDI good for small business?

EDI is good for a small business depends on various factors, including the business's size, industry, transaction volume, and growth plans. When implemented strategically and aligned with the business's needs and goals, EDI can offer significant advantages in terms of efficiency, competitiveness, and operational excellence. Small businesses should carefully assess their specific situation to determine if EDI is the right choice for them.

Why EDI is important for small businesses?

Do small businesses need specialized software or technology to implement EDI?

Is EDI cost-effective for small businesses, or is it mainly for larger enterprises?

How can small businesses ensure data security and compliance with EDI standards?

What are the potential benefits of EDI for small businesses in terms of competitiveness and growth?

What Does it Mean to be EDI Capable?

What Does EDI Capable Mean?

EDI capability refers to the ability of a business to use EDI to send and receive EDI documents electronically with partners, vendors, suppliers, and other customers. This includes things like whether the company has the software needed to send and receive EDI messages.

To become EDI capable there are two options, either running an EDI solution on-premises in an own or 3^rd party data center or buying the EDI capability as an EDI cloud service.

It’s crucial for an enterprise to be able to send and receive standardized electronic documents like EDI X12, EDIFACT, Tradacoms, and many more. When your organization is EDI capable, you are at an advantage in the business world with a greater chance for success. Utilizing these standard data formats is the most significant aspect of EDI since the exchange of documents will be effective only if both, the sender as well as receiver systems are working with similar data formats.

Being EDI capable means the ability for businesses to exchange business documents/data with their trading partners electronically such as,

Invoices
Purchase orders
Advanced ship notices
Bills of lading
Inventory documents
Customs documents
Shipping documents
Payment documents

Why Should You Care About being EDI Capable?

If you work with any type of business, you should care about EDI because it allows companies to communicate in a standardized way which is more efficient, saves money and time by reducing errors and increasing accuracy.

How Does EDI Work?

EDI works by exchanging documents electronically. This means that instead of sending paper copies of contracts, invoices, and other documents, businesses send them digitally in a standardized format.

There is a 3-step process to send and receive EDI documents,

Connection to ERP - Receive messages in internal format from the ERP system
Conversion - Transfer messages from the internal format to the message standard
Communication - Technical dispatch via the agreed communication protocol

ANSI ASC X12 EDI Standard - Commport Communications

How Does Making your business EDI Capable Benefit Your Business?

EDI has been around since the 1970s, but its use has only increased in recent years. In fact, according to a recent study, more than 75% of businesses are now using EDI to communicate with their business partners. That number is expected to increase as more businesses adopt EDI technology.

Being EDI capable is an advantage. Retailers seek out EDI-capable suppliers when considering new items. They focus on relationships with those who are ready for EDI. And you’ll fast-track the on-boarding process, so your products are in stores and online sooner.

Generally, any sized organization can reap the benefits of being EDI capable. Other than offering standardized communication for sending and receiving business documents such as Purchase order EDI 850, Invoices EDI 810, Payment order/remittance advice EDI 820, Functional acknowledgements EDI 997, to trading partners, vendors and etc. EDI solutions create benefits in cost savings, speed, accuracy, effectiveness, and security.

Here are a few more benefits of becoming EDI capable,

Increase efficiency and accuracy through automation
Be ahead of your competition
Pack and ship orders faster
Ability to transact with more partners
Heightened security
Faster processing speed
Better for the environment
Reduce cost

Want to Become EDI Complaint?

When you’re ready to send out invoices, PO acknowledgements or other outbound documents Commport offers a number of EDI solutions to help you increase your business efficiencies.

Drop us a line today for a free quote!

Commport EDI Solutions

EDI in Medical Billing

What is EDI in Medical Billing?

Why Do Healthcare Providers Need EDI?

There are several reasons why healthcare providers need EDI.

First, EDI helps them communicate with other healthcare providers.

Second, it makes it easier for patients to access their medical records online.

Third, it reduces errors when doctors enter orders into computers.

Finally, it saves money because there is less paperwork involved.

How Can I Implement EDI in Medical Billing?

If you work with medical billing software, you should already be using EDI. However, if you do not currently use EDI, there are several reasons why you might want to consider implementing it.

First, EDI helps reduce errors when sending and receiving data.

Second, EDI helps automate your business processes

Third, it makes it easier to integrate new technology into your workflow. Like integrating with your internal ERP systems and more

Finally, EDI is becoming increasingly popular among health care providers as well as other third parties.

3 Reasons Why EDI In Medical Billing Is Important

EDI helps reduce manual data errors and automated the entire data exchange process
EDI help improve business efficiency and business cash flows
EDI help you respond to your business partners quickly without you sending paper-based communication via fax or mailing

Evolution of EDI Into Various Businesses

What Is EDI?

EDI stands for Electronic Data Interchange. It's a set of standards developed by the American National Standards Institute (ANSI). These standards allow healthcare organizations to send and receive electronic messages using a common format.

How Does EDI Work?

EDI is a set of standards developed by the American National Standards Institute (ANSI). These standards help ensure that healthcare providers use the same format to send and receive patient information. Healthcare providers who use EDI must follow certain rules to make sure that the information sent and received is accurate.

The Electronic Data Interchange (EDI) standard was developed by the Health Level Seven International organization to allow the electronic exchange of information between healthcare providers. It allows for the transfer of patient data across multiple systems and organizations

Here's why.

EDI is an essential component of any medical billing company. Without it, there would be no way to accurately bill patients for services rendered. This means that without EDI, doctors wouldn't be able to submit claims electronically, and hospitals wouldn't be able to receive payment electronically.

It's not just medical billing companies that use EDI. Many other industries also rely on EDI to communicate with each other.

For example, EDI is used by insurance companies to process claims, banks to transfer money, and retailers to send out coupons.

EDI is used by most healthcare providers.

EDI is used to transmit data between different parts of the healthcare industry. This includes hospitals, doctors' offices, pharmacies, labs, and more.

Ready to find out more how Commport can help you with EDI Integration?

Drop us a line today for a free quote!

Commport EDI Solutions

EDI Service Providers – How to choose a single source for all your EDI needs

Why is it important to have a single source EDI provider?

What is an EDI Provider?

EDI provider is any company that makes available EDI services or software. EDI providers can concentrate on services, like EDI VAN and EDI Service Bureaus, or they can concentrate on providing EDI software. Some EDI providers may focus on specific vertical markets while others may provide software or services for specific company types - like enterprise organizations or small and mid-sized businesses. EDI providers enable businesses to transfer standardized data to and from the members of their business communities and their relationships.

An EDI provider should deliver agility, visibility, and transparency to enable governance, on-boarding, management, and visibility processes for its clients, all while demonstrating how EDI can be a revenue-generation engine that streamlines business processes.

Types of EDI Providers

EDI providers ultimately fall into two categories AS2 or EDI VAN.

EDI AS2 Providers

With AS2 (applicability statement 2) providers, data such as EDI, XML, and others are sent and received via the internet using an HTTP protocol (TCP/IP) through a certified server. AS2 provides a superior method for sending data securely and directly from one source to another. AS2 creates a securely encrypted process, with no costly annual or transaction fees for unlimited data. Today, AS2 is considered the best way to integrate with trading partners and has been widely implemented across many industries.

AS2 can handle any type of file format and requires message disposition/delivery notifications (MNDs) to alert a trading partner when a document or data has been delivered or received.

EDI VAN Providers

EDI VAN (value-added network) delivers EDI transactions through a single connection. A hosted EDI VAN service enables the communication between a traditional VAN and a private network or internet-connected trading partner. a VAN is a communication channel that moves and manages data from point A to point B. In a VAN, trading partners each possess a mailbox as data is delivered between each mailbox.

This streamlined method is meant to lower the document-by-document processing costs by way of a centralized system with real-time tracking, communication management, multiple connectivity options, local data integration, and rapid message delivery.

What to Look for In an EDI Provider

End-to-End Visibility

End to end supply chain visibility is transparency at all stages of supply chain management from procurement through delivery of finished goods to customers. EDI service providers must provide dashboards for business and technical users to gain customer insight and intelligence and make more informed business decisions.

support for any format or standard - Commport

Support for Any Standard or Format

It is so important that your EDI vendor can support any standards or formats that you need. This means complying with ANSI X12, EDIFACT, and Tradacoms standards but also supporting other non-EDI formats, including XML, CSV, and JSON files to serve your customers and partners in all the ways they want to communicate.

Automated Business Processes

When organizations rely on manual data entry employees spend countless hours on manual tasks that are at a higher risk of errors and prohibit them from focusing on core business objectives. Modern integration technology enables seamless business to business communication and EDI order processing that doesn’t require human intervention. Your EDI technology should be helping you accelerate the order-to-cash process using pre-configured EDI maps, rather than holding you back.

minimized SLA fines and penalities-commport

Minimized SLA Fines, Penalties

Missed customer SLAs and mounting EDI compliance violations can lead to costly charge backs and other financial penalties. Maybe your system is creating ASN errors or fails to send acknowledgements, these errors often require manual intervention and further hold up the process. A leading third-party EDI service provider eliminates these errors and will provide alerts and notifications for events and even non-events when an expected document hasn’t arrived. This reduces operational latency and other errors that lead to customer dissatisfaction and costly SLA penalties.

Expedited Trading Partner On-boarding

One of the very helpful benefits of modernizing your EDI environment is that it helps make your business easy to do business with. The partner onboarding process can help you automate the creation of partner profiles and trading partner agreements (TPAs). The administrator obtains details about the partner either from the business user who identified the partner as a prospective trading partner.

Why Choose Commport as your Single Source EDI Provider

Commport is dedicated to providing our clients with the best business interface solutions. Discover how our commitment to innovation, client relationships and excellence can benefit you.

Comprehensive & Adaptable Service | Commport’s extensive services encompass all your needs by providing the right components for your business. Whether it includes EDI, VAN, and/or GDSN, you can find everything you need in one place at a reasonable cost. Our services can expand or contract with your business to keep your costs down and your business efficiencies high.
Longevity & Experience | We have been in the business since 1985, and are one of North America’s original EDI network providers. Commport’s team has the knowledge you need to help you make the right decisions for your business. Put our experience to work for you.
Client Satisfaction | Building relationships with our clients is at the foundation of our strategy for creating client satisfaction. Strong relationships allow us to provide you with the best service to meet your business needs, resulting in long-term partnerships. Read our customer testimonials.
Innovation & Direct Service | Our products and services are created and serviced by our knowledgeable team. We are not a reseller of other products, but an innovative pioneer that will always ensure we offer the best and latest technology to give you a competitive edge.
Stability of Ownership | Our ownership has remained stable for over 25 years. We are a strong independent service provider who will be here to serve your business today and in the years to come.

Ready to find out more about Commport EDI Solutions?

Drop us a line today for a free quote!

Commport EDI Solutions

EDI in Supply Chain

The EDI in Supply Chain standard was developed by the Electronic Data Interchange Standards Committee. It allows businesses to exchange data electronically using a standardized format. This helps reduce errors and costs associated with manual processes.

Today EDI in the supply chain management is more important than ever, because of the pandemic several industries are affected by supply chain issues and the whole world is facing disruptions caused by delays in the supply chain.

EDI can give you the capabilities your business needs to create a well-integrated ecosystem and enable fast and secure exchanges of essential warehousing and shipping documents, including bills of lading, shipping status records, shipment authorizations, advanced shipment notices, customs documents, and inventory lists and many more.

Here is the list of EDI Transaction Document Codes used by the Logistics and Warehouse industry,

EDI X12 Transaction Number	EDI Transaction Name / Document Type
EDI 883	Market Development Fund Allocation
EDI 884	Market Development Fund Settlement
EDI 886	Customer Call Reporting
EDI 891	Deduction Research Report
EDI 940	Warehouse Shipping Order
EDI 943	Warehouse Stock Transfer Shipment Advice
EDI 944	Warehouse Stock Transfer Receipt Advice
EDI 945	Warehouse Shipping Advice
EDI 947	Warehouse Inventory Adjustment Advice
EDI 990	Response to a Load Tender

EDI X12 Transaction Number	EDI Transaction Name / Document Type
EDI 219	Logistics Service Request
EDI 220	Logistics Service Response
EDI 222	Cartage Work Assignment
EDI 223	Consolidators Freight Bill and Invoice
EDI 224	Motor Carrier Summary Freight Bill Manifest
EDI 225	Response to a Cartage Work Assignment
EDI 250	Purchase Order Shipment Management Document
EDI 853	Routing and Carrier Instruction
EDI 854	Shipment Delivery Discrepancy Information
EDI 856	Ship Notice/Manifest
EDI 857	Shipment and Billing Notice
EDI 858	Shipment Information
EDI 862	Shipping Schedule
EDI 882	Direct Store Delivery Summary Information

5 Ways EDI In Supply Chain Can Help Your Business Grow

Reduce Costs by Eliminating Manual Data Entry

EDI in the supply chain is an open standard that enables electronic communication between trading partners. It provides a common language for exchanging business documents such as purchase orders, invoices, shipping labels, and packing lists.

Increase Productivity by Automating Processes

EDI in supply chain helps businesses automate processes so they can focus on more strategic activities. This means that you can spend less time managing manual tasks and more time growing your business.

Gain Visibility into Inventory Levels

One of the biggest challenges for any company is knowing how much inventory they have at any given moment. With EDI in supply chain, you can gain visibility into inventory levels by using barcodes. Barcodes help you track inventory throughout the entire process, from production to distribution.

Boost Customer Service by Improving Communication

Another benefit of EDI in the supply chain is that it helps improve customer service. By communicating more efficiently, you can reduce the number of back orders and out-of-stock situations. This means customers will receive faster delivery times and less frustration.

Streamline Operations by Integrating Systems

EDI in supply chain has been proven to help businesses streamline operations. It allows them to connect with one another and share data across departments. This makes it easier for everyone involved to work together as a team.

3 Upcoming EDI Trends in Supply Chain Management (SCM)

As with every industry, there have been lots of new technological advancements in EDI here are some of the trends,

Adopting Cloud EDI technology

Cloud EDI has completely redefined the EDI industry on how businesses exchange EDI documents. Today businesses of all sizes use cloud EDI to exchange EDI documents from anywhere in the world with just the internet and web browser. You don’t require complicated integrations, no software to install, and does not require highly skilled EDI professionals.

EDI and API Integrations

APIs can further help improve the EDI ecosystem. With many custom APIs, EDI system can now integrate with many other internal business systems like ERPs, finance software, and many more. Making it easier for businesses to translate EDI documents that better suit their business systems. EDI and API integrations are still ongoing work and potentially bring a lot more applications in the years to come

EDI in eCommerce

The eCommerce industry has grown significantly in the last 10 years especially post-pandemic the industry has seen rapid growth in many businesses stepping into eCommerce to increase their customer base. eCommerce removes the boundaries for businesses and allows easily to enter a new market and target audience around the world. Now integrating EDI with eCommerce is providing endless opportunities for customers such as providing more choices, competitive pricing, fast shipping, real-time tracking, mobile support, and personalized shopping experiences.

Affordable and best EDI Solution for Supply Chain

For over 35 years, Commport Communications has been providing the most affordable and best EDI solutions in the market. By helping companies solve complex integration issues and providing complete EDI communication between business partners.

Improve your business process and maximize your supply chain performance with our EDI solutions. Contact us today for a free consultation and demo.

Ready to find out more about Commport EDI Solutions?

Drop us a line today for a free quote!

Commport EDI Solutions