Consider the hundreds of pages you have to create and pile through every day in order to run your business. Consider all of the time it takes to interface all of these documents with other businesses and systems in order to keep moving forward. Are you as efficient as you need to be to succeed?
Manage Data with EDI
EDI solutions (Electronic Data Interchange) are designed to help you manage this massive amount of paperwork. The considerations for savings in time, potential errors from mistyped or incorrectly logged information, not to mention the impact on the environment—all of these are important considerations when you’re looking into an Edi solution for your business.
If your business model is based on having a series of processes that are labour intensive—yet completely necessary—in regards to a huge amount of work required to keep things running, then you will want to consider an EDI solution.
Manage Hundreds of Pages
One of the major benefits to an EDI solution is the automation of otherwise manual process of managing hundreds of pages of paperwork and documentation that would otherwise be done by a human agent. There is a great deal of work that goes into creating the documentation and pushing it through to the next stage, not to mention managing that documentation at the various links throughout the process. At every stage, there is the potential for errors, and these errors all limit your productivity and present potential cost.
If your business relies on paper documentation and needs to process hundreds of similar paper orders daily, an EDI system can save you considerable time and money. The other consideration is the savings in time by being able to take multiple steps out of your process.
There are various levels of EDI system integration; the system van be customized on the basis of how your company operates. It can be as simple or as complex as you need it to be.
Commport’s Integrated EDI solution can be scaled up or down depending on your needs. We have developed solutions for companies in various industries, including healthcare.
Why Do You Need EDI?
To answer the question of why you need an EDI solution, first you may want to ask yourself how much time and money you are spending on your current manual paper process. If the calculation of time and expense justifies the investment for migrating to an EDI solution, then it’s something you need to strongly consider.
Feel free to contact us to determine whether an EDI solution is right for you. We’ll be happy to answer any questions you have about our process, migrating systems, or EDI solutions in general.
EDI stands for Electronic Data Interchange. It can make life so much easier for large businesses that need to pile through hundreds of pages of reports, invoices and data. Sounds great—but what does your business need to get started with EDI?
Getting Started With EDI
First of all, determine the volume of paper transactions your company processes—this will help you determine how you will benefit from implementing an EDI solution.
If you have multiple documents that need attention from several agents throughout your process, and there is a large amount of data entry and document management required, then a streamlined EDI solution is for you.
The Origins of EDI
So what do you need to get started? First of all, lay out your process for handling documents from one side of the chain to the next. What is the process? Does it require a great amount of manual intervention? Think of how many places in the process where a human agent is necessary to move the process to the next stage.
Step 1: How much variation exists between documents
Think about how much variation exists between documents. Consider that with an EDI solution, there should be seamless migration from one system to another. The less human intervention required, the better the system will perform.
Step2: identify your internal network
Next, identify your internal network. What are you currently using to move your processes forward? How would you benefit from having an EDI solution in place? What would it replace? Have you considered the time and energy considerations for implementing an EDI solution?
Step3: Plan out your workflow
Once your documents have been brought to a certain level, how are they to be passed to the next stage?
Once you have identified these steps, you will be that much more prepared to integrate an EDI solution to manage a lot of the legwork currently going into your document tracking and submitting process.
Step4: Type of infrastructure you need
What type of infrastructure do you need to have in place? The great thing about modern EDI solutions (Commport offers several solutions, including EDI software solutions like CyberLiNK) you do not have to have more than an Internet connection and the proper software installed to make use of the many advantages of EDI.
The nature of Commport’s solutions is to apply optimum security right out of the gate, so you don’t even have to think about it.
Know Your Goals With EDI
The main thing to consider is that you identify the goal and purpose for integrating the EDI solution. Once you have that, integrating the physical system is made easy with Commport’s Integrated EDI solutions.
So really, all you need to ensure you are prepared for EDI is a requirement to save time and money in your document creating, compiling and submitting process.
Consider also that Commport has EDI Outsourcing solutions in place for you, so there’s no hassle involved in making Commport part of your document handling and processing solution. Contact us for more information today!
EDI (Electronic Data Interchange) refers to the process of exchanging form information electronically. In many cases, it has saves thousands of hours (and countless dollars) for businesses with scores of documents to complete and file.
EDI has been used in the past primarily by automotive and retail businesses, however in the past few years, the format has been more widely adopted. Manufacturing, healthcare, pharmaceutical, utility and construction companies are good examples of EDI clients.
The Benefits of EDI
Basically, any type of business that deals with large amounts of identical paperwork/form data can directly benefit from adopting an EDI solution. The benefits over using a paper system are clear:
- immense savings in time
- significant cost savings
- reduced drain on resources overall
- reduced error rates in data transfer (we almost want to say 'eliminate' here!)
- improved security of data being transferred
- reliability - you can have confidence that data is reaching its destination
Plus, with electronic transfer of data, the likelihood of typographical errors decreases, as does the increase in time having to verify orders that have been filled out by someone with poor handwriting. It all adds up.
Security of information is critical. The adoption of EDI infrastructure is also largely due to the convenience and the security of EDI. EDI used over a VAN (Value Added Network) is an even more secure way to ensure the data is reaching its destination and is being managed properly.
A retailer attempting to implement a “just-in-time” inventory philosophy (that is, cutting down on overstocked inventory and replacing inventory in demand) would do well to implement an EDI solution.
Click for more EDI Resources