How EDI is Used in the Finance Industry

How EDI is Used in the Finance Industry

EDI in Finance Industry

Introduction to EDI in Finance

In this new era of digitalization, the growth of international trade has created opportunities for trade between buyers and suppliers across the globe, resulting in the globalization of the financial supply chain. It involves many different processes to exchange information such as differences in currencies, accounting regulations, and other financial transactions/documents. Using EDI in the financial process mitigates this risk by automating the data exchange process in a standardized format, enabling the seamless, accurate, and timely exchange of financial data between buyers, sellers, and their financial institutions.

The most common EDI standard used in North America is EDI ANSI X12 transactions. There also other popular EDI standards are also used across the world such as UN/EDIFACT, SWIFT, and more

EDI in the finance industry helps businesses, financial institutes, and governments with the seamless transmission of financial information on a massive scale by automating the entire transaction cycle and reducing the dependency on the manual labor-intensive process.

How EDI is used by Finance Industry

These are the few steps taken by a company or institution to exchange payments or payment-related information.

Step 1 – The buyer electronically extracts payment information from the organization’s account payable system

Step 2 – The data is formatted into an EDI standard. Then, the transaction set is transmitted to the organization’s bank

Step 3 – The bank formats that information into the format necessary for its transmission through the Automated Clearing House (ACH) network as an ACH transaction.

Step 4 – The ACH network delivers the payment and its associated data to the seller’s bank, with the bank crediting the seller.

Step 5- It automatically transmits the payment information to the seller’s account receivable system, where the seller can see the funds have been posted.

How EDI helps Streamline the Processes in Financial Industry

The financial industry such as banks and private financial institutions offers various financial services to both individuals and businesses some of those services include personal loans, mortgages, day-to-day banking services, credit cards, insurance, and many more. All these different services involve the processing of complex information in a standardized format such as the processing of payable and receivables, supporting post-trade security flows, transmitting settlement files, or enabling group benefits eligibility claims.

For many years these processes were completed using manual methods which often delayed the overall operations. However, with the adoption of EDI technology, all these processes were standardized and automated making it possible to exchange information in minutes and increasing overall operational efficiency, reducing transaction costs, and accuracy, and increasing customer satisfaction.

Benefits of EDI in the Financial Industry

Payment automation – Automate payments to suppliers/vendors, payroll processing, accounts payable/ receivable, and more

Highly secure & reduce errors – Securely exchange financial information between banks, suppliers, and trading partners. Reduce errors caused by manual data entry

Improve cash flow – EDI helps you collect your payments faster and more efficiently thus improving overall cash flow

Reduce data processing cost – EDI reduces the turnaround time to process the data by processing them electronically in a standardized format and exchanging information in minutes thus reducing the costs of manual data processing

Common EDI X12 Transactions Used in Finance Industry


EDI X12 transactions are used for student information and student loans processing


EDI X12 Transaction Number

EDI Transaction Name / Document Type

EDI 130

Student Educational Record (Transcript)

EDI 131

Student Educational Record (Transcript) Acknowledgment

EDI 135

Student Loan Application

EDI 139

Student Loan Guarantee Result

EDI 144

Student Loan Transfer and Status Verification

EDI 146

Request for Student Educational Record (Transcript)

EDI 147

Response to Request for Student Educational Record (Transcript)

EDI 188

Educational Course Inventory

EDI 189

Application for Admission to Educational Institutions

EDI 190

Student Enrollment Verification

EDI 191

Student Loan Pre-Claims and Claims

EDI 194

Grant or Assistance Application


EDI X12 transactions used by Financial Institutions


EDI X12 Transaction Number

 EDI Transaction Name / Document Type

EDI 248

Account Assignment/Inquiry and Service/Status

EDI 810


EDI 811

Consolidated Service Invoice/Statement

EDI 812

Credit/Debit Adjustment

EDI 818

Commission Sales Report

EDI 819

Operating Expense Statement

EDI 820

Payment Order/Remittance Advice

EDI 821

Financial Information Reporting

EDI 822

Account Analysis

EDI 823


EDI 824

Application Advice

EDI 827

Financial Return Notice

EDI 828

Debit Authorization

EDI 829

Payment Cancellation Request

EDI 831

Application Control Totals

EDI 859

Freight Invoice

EDI 980

Functional Group Totals



EDI X12 transactions used during mortgage processing


EDI X12 Transaction Number

 EDI Transaction Name / Document Type

EDI 197

Real Estate Title Evidence

EDI 198

Loan Verification Information

EDI 199

Real Estate Settlement Information

EDI 200

Mortgage Credit Report

EDI 201

Residential Loan Application

EDI 202

Secondary Mortgage Market Loan Delivery

EDI 203

Secondary Mortgage Market Investor Report

EDI 205

Mortgage Note

EDI 206

Real Estate Inspection

EDI 260

Application for Mortgage Insurance Benefits

EDI 261

Real Estate Information Request

EDI 262

Real Estate Information Report

EDI 263

Residential Mortgage Insurance Application Response

EDI 264

Mortgage Loan Default Status

EDI 265

Real Estate Title Insurance Services Order

EDI 266

Mortgage or Property Record Change Notification

EDI 833

Mortgage Credit Report Order

EDI 872

Residential Mortgage Insurance Application


EDI X12 transactions used by insurance companies and healthcare providers


EDI X12 Transaction Number

 EDI Transaction Name / Document Type

EDI 100

Insurance Plan Description

EDI 112

Property Damage Report

EDI 148

Report of Injury, Illness or Incident

EDI 186

Insurance Underwriting Requirements Reporting

EDI 252

Insurance Producer Administration

EDI 255

Underwriting Information Services

EDI 267

Individual Life, Annuity and Disability Application

EDI 268

Annuity Activity

EDI 270

Eligibility, Coverage or Benefit Inquiry

EDI 271

Eligibility, Coverage or Benefit Information

EDI 272

Property and Casualty Loss Notification

EDI 273

Insurance/Annuity Application Status

EDI 274

Health Care Provider Information

EDI 275

Patient Information

EDI 276

Health Care Claim Status Request

EDI 277

Health Care Claim Status Notification

EDI 278

Health Care Services Insurance/Benefit Review Information

EDI 288

Health Care Services Insurance/Benefit Review Information

EDI 362

Cargo Insurance Advice of Shipment

EDI 500

Medical Event Reporting

EDI 820

Premium Payments

EDI 834

Benefit Enrollment and Maintenance

EDI 835

Health Care Claim Payment/Advice

EDI 837

Health Care Claim

EDI 924

Loss or Damage Claim - Motor Vehicle

EDI 925

Claim Tracer

EDI 926

Claim Status Report and Tracer Reply

EDI 928

Automotive Inspection Detail


Ready to find out more about Commport EDI Solutions?

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How EDI Helps Your Dropshipping Ecommerce Business

How EDI Helps Your Dropshipping Ecommerce Business

How EDI Helps Your Dropshipping Ecommerce Business

What is Dropshipping?

Dropshipping or DTC (Direct to consumer) is a fulfillment method where a retailer sells the product to its consumers via its online eCommerce store but does not keep the products in stock. Instead, the retailer sends the order information to its supplier and asks them to fulfill the order for its customer on their behalf.

Dropshipping has been around for over two decades now. However, it has gained more popularity in the last few years, mainly due to the Covid-19 pandemic, and consumers are switching to online to shop for products. Retail eCommerce is growing stronger year by year. In a recent survey by eCommerce revenue is projected to grow to $6.54 trillion US dollars, up from $3.53 trillion in 2019.

To keep up with this growing demand from consumers more and more retailers are reaching out to their suppliers, vendors, and 3PL providers to help them fulfill the eCommerce orders by automating the entire order-to-fulfillment cycle using EDI.

How Do EDI and Dropshipping Work Together?

How Do EDI and Dropshipping Work Together

Step 1 - It all starts when the consumer places the order via the retailer’s eCommerce store.

Step 2 - The retailer then sends the order information to the supplier via purchase order (EDI 850) which includes details like a list of products ordered, shipping addresses, order date, and more.

Step 3 - The supplier then acknowledges the order by sending EDI 855 and prepares the order with the retailers branded packing slip

Step 4 - The supplier ships the order with retailer branding to the customer and sends an ASN (advance ship notice) (EDI 856) with the shipment details including the tracking number to the retailer.

Step 5 - The supplier then sends EDI 810 invoice to the retailer for the fulfilled order

Step 6 - The retailer then sends EDI 820 (Payment order/remittance advice) to the supplier confirming the payment for the invoice

Step 7 - The customer receives the order

To keep the customer experience consistent, all customer-facing communications such us order confirmation and delivery updates are handled by the retailer.

As a Retailer How Can You Best Prepare for Your Dropshipping Business to Succeed?

The overall dropshipping fulfillment method looks easy. However, there are a few things that need to be achieved to scale your dropshipping business,

  1. Investing in a right EDI Technology
  2. Choosing the correct supplier partners and/or 3PL providers
  3. Setting up the right expectations
  4. Automating order fulfillment process
  5. Customer satisfaction

Investing in a right EDI technology

The first step for your dropshipping business to be successful is to invest in the right EDI solution which will help streamline the exchange of orders, inventory, and shipping details from end to end. It’s important that the EDI solution you choose should integrate with your internal business systems like ERP and CRM so all data can flow in and out of the system automatically without you having to enter the data manually. Highly recommend choosing Commport Communications as your managed EDI service provider as we offer all the right EDI solutions and tools in one single unified platform, that will help you succeed with your dropshipping business.

Choosing the correct supplier partners and/or 3PL providers

Choosing your supplier partners wisely is also an important step for a successful dropshipping business. There are already hundreds and thousands of suppliers, vendors, and retailers using dropshipping for over a decade. Partnering with such well-established partners can help your dropshipping business scale as they may put all the processes in place, and they may be easier to partner with. Commport can help you connect with the right partners for your business as we have existing connections with all major retailers and suppliers and our EDI solutions can easily integrate with them.

Setting up the right expectations

It’s important to keep the right expectations from your partners. This includes how fast orders can be fulfilled, inventory management, how to handle customer returns and order cancellations, and more. All this can be achieved by setting up service level agreements (SLAs) with your trading partners.

Automating the order fulfillment process

The faster the order is fulfilled the happier your customers will be. One best example is Amazon, it’s a big dropshipping eCommerce store where more than 80% of the order-to-fulfillment cycle is less than 2 to 3 business days, and this is achieved by streamlining the supply chain with automation. So, the right EDI solution can help you speed up your order-to-fulfillment cycle by automating the entire process and helping deliver your order fast to your customers.

The customer is the king for any business to be successful and the same applies to dropshipping as well. The retailer must handle all the communications with the customer from order processing, tracking, returns, cancellation, and refunds to keep consistent communication with customers and provide the best customer satisfaction to keep them happy and that’s what makes them come back to you again and again.

Commport EDI Solutions

Common EDI X12 Documents for Dropshipping

Each online retailer will have its own required EDI transactions, but the most exchanged EDI documents include:

  • (EDI 846) Inventory Inquiry/Advice
  • (EDI 850) Purchase Order
  • (EDI 855) Purchase Order Acknowledgement 
  • (EDI 856) Advance Shipment Notice
  • (EDI 860) Purchase Order Change Request - Buyer Initiated
  • (EDI 865) Purchase Order Change Request - Acknowledgement
  • (EDI 810) Invoice

Benefits of Using EDI for Your Dropshipping Business


No need to Keep Physical Inventory

Retailers don’t have to keep the inventory in their warehouse, instead, ask the supplier/vendor to ship the order directly to the customer. This will save thousands of dollars in inventory storage and management.

Scale Quickly

Retailers can fulfill orders fast while reducing the workload on distribution, labor costs, and inventory management. Retailers can set up the dropshipping business with very little investment

Improved Business Relationship

When done right dropshipping will help strengthen the relationship between the retailer and the supplier.

Introducing New Products is Easy

Retailers can easily launch new products online without them launching on the actual physical store or keeping the inventory for the same.

Affordable and Easy to Setup

Low startup costs and easy to setup

Automation and Customer Satisfaction

You can fully achieve automation when you integrate EDI with your dropshipping business from order processing, ship notices, invoices, and payments without ever worrying about manual data entry and increase customer satisfaction

Flexible Integrations

Businesses of all sizes use many different internal systems from ERP, CRMs, SAP, accounting software, and more. By choosing the right EDI solution you can integrate all that data into your business systems easily.


To be successful with your dropshipping business, you need to invest in the right EDI solution so that your EDI provider supports your internal business systems infrastructure and can easily integrate and automate the end-to-end data exchange such as order processing, inventory management, and shipping.  

Also, the EDI system should be able to handle large volumes of data that you receive from your suppliers/vendors.

The requirements for dropshipping are different from direct-to-store shipments. The organization of data, fulfillment process and timelines of EDI response documents are more stringent. Commport EDI experts can help you integrate the right EDI solution that will allow you to easily fulfill dropshipping orders. Commport EDI solutions will allow you easily add new trading partners/suppliers and improve your overall operational efficiency, business relationships, and customer satisfaction.

What type of Dropshipping EDI are you doing?

(No matter what you do. Commport got a solution to streamline it.)

Retail & eCommerce

Start dropshipping with your suppliers/vendors

Suppliers, Vendors & Distributors

You are tasked up to do direct to consumer fulfillment

3PL Logistics Providers

Partnering with Retailer/Suppliers to ship orders directly to consumer

How EDI Helps 3PL Providers (Third-Party Logistics Companies)

How EDI Helps 3PL Providers (Third-Party Logistics Companies)

EDI for 3PL Providers

What is 3PL

A 3PL provider is a third-party logistics company serving as links in outsourced distribution and fulfillment stages of the supply chain. 3PL companies provide full-scale logistics services such as transportation, warehousing, customs clearance, and other logistics-related activities. Basically, 3PL helps outsource a part of or a full logistics operation to a logistics service provider.

A recent New York Times article shared some insights on how the pandemic is forcing consumers to shop online during black Friday deals and US consumers have spent a whopping $9 billion on black Friday shopping, a 21% increase from 2019 and according to a 3PL central logistics provider, they saw an order volume increase by 42% year over year for holidays, which magnifies the impact increased volumes had on 3PL service providers.

Why EDI is important for 3PL Companies?

3PL companies exchange thousands of documents every day and this number can be significantly higher during the holiday season. It’s impossible to handle this level of document processing using manual paper-based processing or relying on faxes, mailing, or emails can cause significant delays in order processing and affect the entire supply chain operations.

EDI helps 3PL providers to send and receive high volumes of data in a standardized EDI document and helps share information fast and securely. EDI helps 3PL companies to automate order processing and warehouse inventory management. Improves trading partner relationships and enhances supply chain predictability.

EDI provides 3PL companies with valuable information about the date of shipments, the number of goods, where they should be delivered, information on packaging, their sizes, and more. This information ensures that there are minimal/no delays in processing the package/order.

To automate this entire process of data exchange, 3PL providers and product suppliers integrate EDI solutions into the existing internal business systems and this eliminates the manual data entry into ERP or accounting, or other business systems.

How 3PL service provider helps retailers and brand manufacturers in the order fulfillment process

Let’s take an example of a real-time scenario,

Say you are the brand manufacturer and taking orders from retailers. Here are the steps that take place during the order fulfillment,

EDI 850 - Purchase Order

Step 1 – The transaction begins when a retailer sends you a purchase order (EDI 850)

EDI 940 - Warehouse Shipping Order

Step 2 – You now need to fulfill this order from your warehouse or from a 3PL. If you are using 3PL, you will send EDI 940 (warehouse shipping order) to your 3PL asking for the order to be fulfilled.

EDI 856 - Ship Notice Manifest

Step 3 – Once 3PL fulfills the order, they send EDI 856 (ship notice manifest) on your behalf to the retailer indicating that the shipment has left the warehouse

EDI 945 - Warehouse Shipping Advice

Step 4 – Then 3PL providers will inform you (brand manufacturer) that the shipment has left the warehouse by sending you EDI 945 (warehouse shipping advice)

EDI 810 - Invoice

Step 5 – Once you receive the EDI 945 from the 3PL provider, you can invoice the retailer with EDI 810 because now you have confirmation that the product has been shipped


EDI also helps brand manufacturers and 3PL providers with stock transfer transactions


It’s important that the 3PL provider is stocked with products to meet the customer demands

EDI 943 - warehouse stock transfer inventory advice

Step 1 – Brand manufacturers can send EDI 943 (warehouse stock transfer inventory advice) to their 3PL provider informing them about the upcoming inventory and when it will be delivered

EDI 944 warehouse stock transfer receipt advice

Step 2 – Then similarly 3PL provider can send EDI 944 (warehouse stock transfer receipt advice) to notify the brand manufacturers that the inventory has been received and can include any adjustments to the original EDI 943 due to potential damaged or missing products.

Benefits of using EDI for 3PL companies

EDI helps scale your 3PL business

Adding new brand manufacturers is easy and can help build strong business relationships.

Saves Time

Using EDI your document processing time is faster and now you can exchange data in minutes and thus saving you lots of time

Improve cash flow

EDI eliminates manual processing and automates your entire order and invoice processing thus reducing invoice delays and improving your overall cash flow


EDI automates your data processing and can directly transfer and convert data into various formats/standards directly to and from your internal business systems and eliminating the manual work

Smart Inventory Management

Manage inventory and margins more effectively

Shipment notices are on time and accurate, reducing chargebacks

Most chargebacks are due to late or incorrect advance ship notices (ASNs) using 3PL suppliers can ship inventory faster and ensure accuracy and thus avoid chargebacks.

How Commport EDI solutions can help your 3PL business


Trust our Commport experts for your EDI needs,

Nestled within the niche EDI industry, Commport Communications has provided valuable and exceptional service to its customers for over three decades. We operate not only as an EDI Translation company but also as a VAN (Value Added Network). Using specialized translation software, Commport can translate any file type to EDI X12 standard, as well as EDIFACT, and due to our global reach, Commport has interconnected with VANs worldwide.

With a 99.99% uptime and full redundancy, Commport’s network infrastructure makes it one of the most reliable EDI companies in the industry. Our commitment to network security and stability has led to major investments in security enhancements to ensure the privacy of our customers’ data. Unlike many of the big-box EDI providers, we at Commport are proud to remain family owned and continue to own and operate our data center in-house.

With our fast and seamless onboarding process, you can rest assured that we will schedule the required trading relationships, with the mandatory EDI transactions, in a short period of time. Our comprehensive EDI solution is also capable of generating UCC-128/MH10 labels, as well as reports such as packing slips and pick lists. Our focus is to deliver the data you require to move your goods in a quick and efficient way.

For over thirty years, Commport’s philosophy has been centered around making our customer’s business more efficient through the products, services, and support. Commport continues to scale the peaks of the EDI industry in terms of Customer Service, offering dedicated 24/7 service in multiple languages. And as a bonus, we offer some of the most competitive rates in the industry.

Let Commport take your business to the next level because making your business more efficient is our business.

See how Commport for 3Pls can transform your business operations

Drop us a line today for a free quote!

How EDI is used in the Retail Industry

How EDI is used in the Retail Industry

How EDI is Used in the Retail Industry

Introduction to EDI in the retail industry

For over 40+ years the retail industry has been using EDI to replace its paper-based system and started exchanging documents like purchase orders, invoices, and ship notices with their suppliers/business partners using EDI. Retail businesses usually exchange high volumes of order data and EDI solutions can help in exchanging this large volume of data in a standardized format to improve operational efficiency and reduce the turnaround time to process orders. It also helps them to keep track of inventory management and provide more visibility into the supply chain and provide better customer support.

The retail industry uses EDI in 3 stages,

  1. Procurement
  2. Shipping
  3. Invoicing

1. Procurement

Procurement is the method of purchasing goods or services, typically for business purposes. During the procurement process, the retail industry uses EDI to exchange purchase orders (EDI 850) and purchase order acknowledgments (EDI 855). The buyer/retailer sends a purchase order to the supplier and the supplier then sends the purchase order acknowledgment back to the buyer/retailer.


2. Shipping

Logistics/shipping plays a big part in the retail supply chain. In this stage, the supplier sends the advance ship notice (EDI 856) to the buyer/retailer. The advance ship notice (ASN) provides the buyer with information like what is being sent in each package when it’ll be sent, by whom, and more. ASN plays a very important role can help retailers relieve stock congestion and reduce check-in times.

“According to the research from the Grocery Manufacturers of America, ASNs slash receiving times by up to 60% if just one part of deliveries uses automated ASNs, a 250-store company can save 65,000 receiving hours each year.”

The ASN can ensure that every step of the supply chain is fully informed of the status of the goods.


3. Invoicing

In the final stage, the supplier issues an EDI invoice (EDI 810) to request payments for products delivered. EDI 810 document consists of invoice details like invoice number, date, shipping details, payment terms, and item information like information including prices and quantities, discounts, and more. To this, the retailer will respond back with EDI remittance advice (EDI 820) and sends it to the supplier to confirm payment

Benefits of EDI in the Retail Industry


  1. Reduce transaction times

In contrast to the manual paper-based system, EDI messages can be exchanged in seconds, which leads to faster invoice processing and improved cash flows. By using EDI solutions buyers/retailers can receive EDI invoices directly into their accounting software so they can process them quickly and efficiently.  

  1. Reduce costly errors, avoid delays, and saves costs

Manual processing is prone to Invoicing errors and can be costly leading to charge backs from retailers. Also, errors in documents can cause delays in shipments and goods receivable disrupting the supply chain. However, by using an effective EDI solution you can reduce all these costly errors, improve operational efficiency, and save thousands of dollars.

  1. Expand your fulfillment Models

Support eCommerce growth and create a seamless consumer experience across channels using standardized EDI transactions.

  1. Simply order management and improve warehouse efficiency

Get EDI order information from suppliers and gain visibility into whether suppliers can fulfill orders in full and on time. By receiving automated ASNs from suppliers you can move your inventory efficiently through your supply chain and plan better warehouse management, which in turn improves warehouse operational efficiency.

  1. Automation

With EDI you can automate your entire supply chain cycle. From procurement, shipping, and order management. On boarding your suppliers to EDI will enable a consistent order fulfillment process.

  1. Improve supplier efficiency

EDI can help retailers gain visibility into order management which means which suppliers are delivering orders on time, correctly, and quickly and which are not. With this type of data, retailers can make changes if certain suppliers just aren’t cutting it. This type of insight would take months to discover without an EDI system.

  1. Effective product management and bust trends

Gain visibility into product performance. EDI can help retailers help identify trending products i.e., which products are selling like hotcakes, and which are not. This will help retailers adjust inventory supplies accordingly.

  1. Increase sales with drop shipping

Drop shipping is a process of providing goods directly from manufacturers to retailers or customers. If a retailer provides an option to its customers to order products online via its eCommerce store, instead of storing the inventory in the retailer warehouse, with the help of EDI it can send the same order information to its supplier and ask the supplier to fulfill the order directly to its customer from their warehouse. In this way, retailers can save time and save storage space by not storing the inventory and processing orders faster for its customers. All this can happen with an effective EDI system.

Common EDI X12 Transaction Codes Used in Retail Industry


EDI X12 Transaction Number

EDI Transaction Name / Document Type


EDI 180

Return Merchandise Authorization and Notification

 Read More

EDI 290

Cooperative Advertising Agreements

Read More

EDI 810


Read More

EDI 816

Organizational Relationships

Read More

EDI 832

Price/Sales Catalog

Read More

EDI 846

Inventory Inquiry/Advice

Read More

EDI 850

Purchase Order

Read More

EDI 855

Purchase Order Acknowledgment

Read More

EDI 856

Ship Notice/Manifest

Read More

EDI 857

Shipment and Billing Notice

Read More

EDI 860

Purchase Order Change Request - Buyer Initiated

Read More

EDI 865

Purchase Order Change Acknowledgement/Request – Seller Initiated

Read More

EDI 869

Order Status Inquiry

Read More

EDI 870

Order Status Report

Read More

EDI 875

Grocery Product Purchase Order

Read More

EDI 876

Grocery Products Purchase Order Change

Read More

EDI 877

Manufacturer Coupon Family Code Structure

Read More

EDI 880

Grocery Products Invoice

Read More

EDI 881

Manufacturer Coupon Redemption Detail

Read More

EDI 885

Retail Account Characteristics

Read More

EDI 887

Coupon Notification

Read More

EDI 888

Item Maintenance

Read More

How EDI is Used in the Finance Industry

November 28, 2022

How EDI is Used in the Finance Industry Introduction to EDI in Finance In this new era of digitalization, the growth of international trade has created opportunities for trade between buyers and suppliers across the globe, resulting in the globalization of the financial supply chain. It involves many different processes to exchange information such as … Continue reading “How EDI is Used in the Finance Industry”

Read More

How EDI Helps Your Dropshipping Ecommerce Business

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How EDI Helps Your Dropshipping Ecommerce Business What is Dropshipping? Dropshipping or DTC (Direct to consumer) is a fulfillment method where a retailer sells the product to its consumers via its online eCommerce store but does not keep the products in stock. Instead, the retailer sends the order information to its supplier and asks them … Continue reading “How EDI Helps Your Dropshipping Ecommerce Business”

Read More

How EDI Helps 3PL Providers (Third-Party Logistics Companies)

November 10, 2022

How EDI Helps 3PL Providers (Third-Party Logistics Companies) What is 3PL A 3PL provider is a third-party logistics company serving as links in outsourced distribution and fulfillment stages of the supply chain. 3PL companies provide full-scale logistics services such as transportation, warehousing, customs clearance, and other logistics-related activities. Basically, 3PL helps outsource a part of … Continue reading “How EDI Helps 3PL Providers (Third-Party Logistics Companies)”

Read More

How EDI is used in the Retail Industry

November 3, 2022

How EDI is used in the Retail Industry Introduction to EDI in the retail industry For over 40+ years the retail industry has been using EDI to replace its paper-based system and started exchanging documents like purchase orders, invoices, and ship notices with their suppliers/business partners using EDI. Retail businesses usually exchange high volumes of … Continue reading “How EDI is used in the Retail Industry”

Read More

GDSN 101: Everything You Need to Know About GDSN

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GDSN 101: Everything You Need to Know About GDSN Define GDSN Global Data Synchronization Network established in 2004, is a GDSN distributed system of independent, interoperable data pools all connected to the GS1 Global Registry ® The. GDSN enables retailers and suppliers to have accurate, real-time supply chain data. GDSN Terminology GS1 global registry Interoperability … Continue reading “GDSN 101: Everything You Need to Know About GDSN”

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What is UN/EDIFACT Standard and Messages

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What is UN/EDIFACT Standard and Messages? UN/EDIFACT (United Nations/Electronic Data Interchange for Administration, Commerce, and Transport is the international standard that was developed by the United Nations). Comprise a set of internationally agreed standards, directo­ries, and guidelines for the electronic interchange of structured data, between independent computerized information systems. The work of maintenance and further … Continue reading “What is UN/EDIFACT Standard and Messages”

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What is EDI Translation?

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What is EDI Translation? Define EDI Translation EDI translation means converting data from enterprise-specific and irregular formats into standardized and organized structures that are compliant with EDI standards. Why EDI Translation is Important? In 2022, it’s important for businesses to maintain those crucial business relationships with their trading/business partners, and adopting an integrated EDI platform … Continue reading “What is EDI Translation?”

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Evolution of EDI Technology

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Evolution of EDI Technology One of the first use of EDI technology was in 1948. A standard manifest system was designed to transmit data by telex, radio-teletype, or telephone by the US army to track cargo during the German war. Since then, EDI technology continued to evolve and became a standardized communication channel for businesses … Continue reading “Evolution of EDI Technology”

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How Can EDI Help Automate Order Processing for Your Business?

September 15, 2022

How Can EDI Help Automate Order Processing for Your Business? Before getting started with EDI order processing, First, let’s define What is EDI? – EDI stands for electronic data interchange which is a standardized way that businesses exchange information. EDI automates orders flowing in and out of the supply chain with ease without manual intervention. … Continue reading “How Can EDI Help Automate Order Processing for Your Business?”

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EDI in Shipping Industry EDI has often been referred to as the lifeblood of the logistics industry. Implementing a proper EDI solution can do all kinds of incredible things for the shipping/logistics industry. It can improve operational efficiency, increase visibility into their supply chain, and most of all, strengthen customer relationships throughout their ecosystem. The EDI … Continue reading “How EDI is Used in Shipping Industry”

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What is UN/EDIFACT Standard and Messages

What is UN/EDIFACT Standard and Messages?

UN/EDIFACT (United Nations/Electronic Data Interchange for Administration, Commerce, and Transport is the international standard that was developed by the United Nations). Comprise a set of internationally agreed standards, directo­ries, and guidelines for the electronic interchange of structured data, between independent computerized information systems. The work of maintenance and further development of this standard is done through the United Nations Center for Trade Facilitation and Electronic Business (UN/CEFACT) under the UN Economic Commission for Europe.

EDIFACT has served as the default international EDI standard for several decades and is largely used throughout Europe.

EDIFACT Message Structure

An EDIFACT message represents a single business document. – For example, an ORDRSP file represents a Purchase Order note. Each message has a six-letter identifier that shows the short name of the message.

Any document in the UN / EDIFACT standard has a hierarchical structure. The entire electronic document is called a message. A message consists of data groups combined in some way, for example, a data group describing customs payments, a group of data describing the attributes of documents, etc. In turn, the group consists of typical data segments that describe document attributes in more detail. The standard provides about 200 different types of segments from which messages are composed. The segments themselves also have a hierarchical structure and consist of data elements that can be simple (data field) and composite (usually 2-3 data fields).

The following is the structure of an EDIFACT transmission:

  • Service String Advice
  • Interchange Header
  • Functional Group Header
  • Message Header
  • User Data Segments
  • Message Trailer
  • Functional Group Trailer
  • Interchange Trailer

See below for an example of an EDIFACT message used to answer a flight ticket (FRA-JFK-MIA) availability request:

UNA:+.? '
















Benefits of UN/EDIFACT

UN/EDIFACT allows real-time electronic transactions and accelerates the interactions between trading partners.

3 main benefits of UN/EDIFACT standards are,

  1. Accuracy – Eliminates human errors that are inevitable when manually entering the data
  2. Improve Cashflow – Reducing paper-based processing will in turn reduce your business administrative costs and save thousands of dollars for business
  3. Efficiency – Large volumes of data can be transferred within minutes thus improving overall operational efficiency



The UN/EDIFACT standard provides a set of syntax rules to structure, an interactive exchange protocol, and provides a set of standard messages which allow multi-country and multi-industry exchange of electronic business documents. EDIFACT is widely used across Europe, mainly since many companies adopted it very early on. EDIFACT has seen some adoption in the ASPAC region, however, there are currently more XML-based standards being used in this region today.

Full list of UN/EDIFACT document standard messages is provided below,


Application Reference Message Type
APERAK Application error and acknowledgement message
AUTHOR Authorization message
AVLREQ Availability request – interactive message
AVLRSP Availability response – interactive message
BALANC Balance message
BANSTA Banking status message
BAPLIE Bayplan/stowage plan occupied and empty locations message
BAPLTE Bayplan/stowage plan total numbers message
BERMAN Berth management message
BMISRM Bulk marine inspection summary report message
BOPBNK Bank transactions and portfolio transactions report message
BOPCUS Balance of payment customer transaction report message
BOPDIR Direct balance of payment declaration message
BOPINF Balance of payment information from customer message
BUSCRD Business credit report message
CALINF Vessel call information message
CASINT Request for legal administration action in civil proceedings message
CASRES Legal administration response in civil proceedings message
CHACCO Chart of accounts message
CLASET Classification information set message
CNTCND Contractual conditions message
COACSU Commercial account summary message
COARRI Container discharge/loading report message
CODECO Container gate-in/gate-out report message
CODENO Permit expiration/clearance ready notice message
COEDOR Container stock report message
COHAOR Container special handling order message
COLREQ Request for a documentary collection message
COMDIS Commercial dispute message
CONAPW Advice on pending works message
CONDPV Direct payment valuation message
CONDRA Drawing administration message
CONDRO Drawing organization message
CONEST Establishment of contract message
CONITT Invitation to tender message
CONPVA Payment valuation message
CONQVA Quantity valuation message
CONRPW Response of pending works message
CONTEN Tender message
CONWQD Work item quantity determination message
COPARN Container announcement message
COPAYM Contributions for payment
COPINO Container pre-notification message
COPRAR Container discharge/loading order message
COREOR Container release order message
COSTCO Container stuffing/stripping confirmation message
COSTOR Container stuffing/stripping order message
CREADV Credit advice message
CREEXT Extended credit advice message
CREMUL Multiple credit advice message
CUSCAR Customs cargo report message
CUSDEC Customs declaration message
CUSEXP Customs express consignment declaration message
CUSPED Periodic customs declaration message
CUSREP Customs conveyance report message
CUSRES Customs response message
DEBADV Debit advice message
DEBMUL Multiple debit advice message
DEBREC Debts recovery message
DELFOR Delivery schedule message
DELJIT Delivery just in time message
DESADV Dispatch advice message
DESTIM Equipment damage and repair estimate message
DGRECA Dangerous goods recapitulation message
DIRDEB Direct debit message
DIRDEF Directory definition message
DMRDEF Data maintenance request definition message
DMSTAT Data maintenance status report/query message
DOCADV Documentary credit advice message
DOCAMA Advice of an amendment of a documentary credit message
DOCAMI Documentary credit amendment information message
DOCAMR Request for an amendment of a documentary credit message
DOCAPP Documentary credit application message
DOCARE Response to an amendment of a documentary credit message
DOCINF Documentary credit issuance information message
ENTREC Accounting entries message
FINCAN Financial cancellation message
FINPAY Multiple interbank funds transfer message
FINSTA Financial statement of an account message
GENRAL General purpose message
GESMES Generic statistical message
HANMOV Cargo/goods handling and movement message
ICASRP Insurance claim assessment and reporting message
ICSOLI Insurance claim solicitor’s instruction message
IFCSUM Forwarding and consolidation summary message
IFTCCA Forwarding and transport shipment charge calculation message
IFTDGN Dangerous goods notification message
IFTFCC International transport freight costs and other charges message
IFTIAG Dangerous cargo list message
IFTICL Cargo insurance claims message
IFTMAN Arrival notice message
IFTMBC Booking confirmation message
IFTMBF Firm booking message
IFTMBP Provisional booking message
IFTMCA Consignment advice message
IFTMCS Instruction contract status message
IFTMFR International Forwarding And Transport
IFTMIN Instruction message
IFTRIN Forwarding and transport rate information message
IFTSAI Forwarding and transport schedule and availability information me
IFTSTA International multimodal status report message
IFTSTQ International multimodal status request message
IHCEBI Interactive health insurance eligibility and benefits inquiry and
IHCLME Health care claim or encounter request and response – interactive
IMPDEF EDI implementation guide definition message
INFCON Infrastructure condition message
INFENT Enterprise accounting information message
INSDES Instruction to dispatch message
INSPRE Insurance premium message
INSREQ Inspection request message
INSRPT Inspection report message
INTCHG Interchange Control Structures
INVOIC Invoice message
INVRPT Inventory report message
IPPOAD Insurance policy administration message
IPPOMO Motor insurance policy message
ISENDS Intermediary system enablement or disablement message
ITRRPT In transit report detail message
JAPRES Job application result message
JINFDE Job information demand message
JOBAPP Job application proposal message
JOBCON Job order confirmation message
JOBMOD Job order modification message
JOBOFF Job order message
JUPREQ Justified payment request message
LEDGER Ledger message
LREACT Life reinsurance activity message
LRECLM Life reinsurance claims message
MEDPID Person identification message
MEDPRE Medical prescription message
MEDREQ Medical service request message
MEDRPT Medical service report message
MEDRUC Medical resource usage and cost message
MEQPOS Means of transport and equipment position message
MOVINS Stowage instruction message
MSCONS Metered services consumption report message
ORDCHG Purchase order change request message
ORDERS Purchase order message
ORDRSP Purchase order response message
OSTENQ Order status enquiry message
OSTRPT Order status report message
PARTIN Party information message
PASREQ Travel tourism and leisure product application status request – i
PASRSP Travel tourism and leisure product application status response –
PAXLST Passenger list message
PAYDUC Payroll deductions advice message
PAYEXT Extended payment order message
PAYMUL Multiple payment order message
PAYORD Payment order message
PRICAT Price/sales catalogue message
PRIHIS Pricing history message
PROCST Project cost reporting message
PRODAT Product data message
PRODEX Product exchange reconciliation message
PROINQ Product inquiry message
PROSRV Product service message
PROTAP Project tasks planning message
PRPAID Insurance premium payment message
QALITY Quality data message
QUOTES Quote message
RDRMES Raw data reporting message
REBORD Reinsurance bordereau message
RECADV Receiving advice message
RECALC Reinsurance calculation message
RECECO Credit risk cover message
RECLAM Reinsurance claims message
RECORD Reinsurance core data message
REGENT Registration of enterprise message
RELIST Reinsured objects list message
REMADV Remittance advice message
REPREM Reinsurance premium message
REQDOC Request for document message
REQOTE Request for quote message
RESETT Reinsurance settlement message
RESMSG Reservation message
RESREQ Reservation request – interactive message
RESRSP Reservation response – interactive message
RETACC Reinsurance technical account message
RETANN Announcement for returns message
RETINS Instruction for returns message
RPCALL Repair call message
SAFHAZ Safety and hazard data message
SANCRT International movement of goods governmental regulatory message
SKDREQ Schedule request – interactive message
SKDUPD Schedule update – interactive message
SLSFCT Sales forecast message
SLSRPT Sales data report message
SOCADE Social administration message
SSIMOD Modification of identity details message
SSRECH Worker’s insurance history message
SSREGW Notification of registration of a worker message
STATAC Statement of account message
STLRPT Settlement transaction reporting message
SUPCOT Superannuation contributions advice message
SUPMAN Superannuation maintenance message
SUPRES Supplier response message
TANSTA Tank status report message
TAXCON Tax control message
TIQREQ Travel tourism and leisure information inquiry request – interactive
TIQRSP Travel tourism and leisure information inquiry response – interactive
TPFREP Terminal performance message
TSDUPD Timetable static data update – interactive message
TUPREQ Travel, tourism and leisure data update request – interactive message
TUPRSP Travel, tourism and leisure data update response – interactive message
UTILMD Utilities master data message
UTILTS Utilities time series message
VATDEC Value added tax message
VESDEP Vessel departure message
WASDIS Waste disposal information message
WKGRDC Work grant decision message
WKGRRE Work grant request message


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What is EDI Translation?

What is EDI Translation?

What is EDI Translation? - Commport Communications

Define EDI Translation

EDI translation means converting data from enterprise-specific and irregular formats into standardized and organized structures that are compliant with EDI standards.

Why EDI Translation is Important?

In 2022, it’s important for businesses to maintain those crucial business relationships with their trading/business partners, and adopting an integrated EDI platform will help thrive your business ecosystem.

Most business and ERP systems don’t inherently read or create business documents using international EDI data standards such as ANSI X12 and UN/EDIFACT. As a result, there is some sort of translation or transformation needed to convert documents to and from business systems for use.

Without an EDI translation system in place, it would be extremely difficult to exchange business documents with a wide range of companies. Especially if you want to exchange data with businesses in different industries and different countries.

So, it’s important for businesses to invest in an EDI translation software/service provider that allows customers to create business documents from an in-house system and have them converted to an EDI standard format that meets trading partner requirements. The document in EDI format is then sent using the Commport VAN and communicated to the business partner who will then convert the EDI standard document into the format which meets their internal system requirements for processing.

How does EDI translation Works?

Based on the above diagram here are the exact steps Commport follows to translate and transmit your EDI documents,

Step 1 Buyer sends their business document (e.g.: Purchase order) to the Supplier, via the Commport VAN to Commport’s translation service.

Step 2  Commport translation service translates the received document (purchase order) to the supplier’s preferred format and delivers the converted document to the receiver’s mailbox.

Step 3 Supplier generates the invoice and sends the document to Commport’s Hosted EDI translation cloud for conversion to the Buyer’s invoice requirements

Step 4 Commport translates the invoice from the supplier into the buyer’s preferred document format and sends the translated document to the buyer’s order management system via the Commport VAN and the buyer’s preferred communication method.

Step by Step Process: How to Collect Raw Data and Translate it Into an EDI Standard Document?

  1. Document preparation

First, collect and organize the data to be sent, this could be downloading data from your ERP systems, Databases, or spreadsheets in an electronic form.

  1. Translation of documents into EDI standard

The next step is to input the electronic data into the EDI translation software which will convert it into the standard formats using the appropriate data and segmentation elements.

The EDI translation software outputs a data structure either in a native programming language, like the C# POCO in EDI Tools for .NET, or in XML/JSON. Some EDI translators produce records in a predefined database structure. Regardless of the exact shape of the output, the goal is to convert the cryptic contents of an EDI file to a structure that:

  1. Is convenient to be manipulated programmatically
  2. Conforms to the rules of the EDI standard

EDI Translation is bi-directional, e.g., it should also be able to take as input either a programming language instance, as the C# POCO in EDI Tools for .NET, or others such as XML/JSON/database records, and generate EDI files that adhere to the EDI standard.

Businesses may use an EDI VAN provider like Commport Communications for their translation requirements. In this case, the businesses just need to send the data to the EDI provider who will then handles all the translation processes and communications with your trading/business partners.

  1. Connecting and transmitting EDI documents to business partners

Once the document is translated into the appropriate formats, it can be transmitted to business partners via various communications methods such as using,

  1. Integrated EDI
  2. EDI via AS2
  3. EDI via sFTP
  4. EDI via FTP
  5. EDI VAN
  6. Cloud EDI
  7. EDI Outsourcing

Benefits of Using Commport’s Hosted EDI Translation Service

Security – In today’s digital world it is highly important that all data transferred between businesses is done securely. Built on the foundation of Commport's Tier 1 Value Added Network, Commport’s EDI translation service leverages a modern security framework to protect data integrity while ensuring compliance with trading partner EDI requirements.

Speed – For a business to grow fast, automation and scalability are very important. By increasing the speed that business can be conducted, organizations can achieve greater productivity as they grow. Commport’s EDI translation service, built directly into the Commport VAN, can help reduce the processing time by eliminating data entry, integrating business transactions, and automating document exchange between partners.

Low Costs – Manually processing documents can create errors that can potentially result in chargebacks. Integrating documents right into business systems eliminate this risk while also reducing the effort associated with processing the document.

Simplicity – Many trading partners understand that it’s important to transfer accurate and timely information between them to improve business operations and cash flow. By leveraging a translation service, businesses can focus on their core competency, and their business, and leave the technical requirements to the experts.

Commport EDI integration experts can manage all the EDI and B2B integration processes for you, with the flexibility and scale that you truly need. Regardless of how you move your EDI files, Commport will always make sure that you have full access to all your data in real-time, including web-based dashboards, transaction reports, and automated alerts.

Ready to find out more about Commport EDI Translation and Mapping Services?

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Evolution of EDI Technology

Evolution of EDI Technology

One of the first use of EDI technology was in 1948. A standard manifest system was designed to transmit data by telex, radio-teletype, or telephone by the US army to track cargo during the German war. Since then, EDI technology continued to evolve and became a standardized communication channel for businesses across the world to exchange data electronically.

Evolution of EDI - Commport Communicaitons

Definition of EDI

Electronic Data Interchange is the transfer of large amounts of information electronically in a specified format/standard between business partners.

Basically, any type of business that deals with large amounts of identical paperwork/form data can directly benefit from adopting an EDI solution. The benefits over using a paper system are clear:

  • immense savings in time
  • significant cost savings
  • reduced drain on resources overall
  • reduced error rates in data transfer (we almost want to say ‘eliminate’ here!)
  • improved security of data being transferred
  • reliability – you can have confidence that data is reaching its destination

History of EDI

The Beginning in 1948

US Army Master Sargent named Edward Guilbert designed a standard manifest system that could transmit data by telex, radio-teletype, or telephone. This standard data transmission helped the US army track tons of cargo per day during the German war. Edward Guilbert is also called “The father of EDI.

In the 1960s

Edward Guilbert left his military duty and joined Du Pont Co, where he continued his work in improving the standard manifest system and developed a standard electronic message for sending cargo information between Du Pont and a carrier company.

In the 1970s

The first national EDI specification was published in 1975 and in the same year, the first Value added network (VAN) was also established by Telenet. Gulibert was a big contributor in developing the first national EDI specification.

In the 1980s

In 1981, ANSIX12 published its first standard for the food, drug, warehouse, banking, and transportation industries. Soon, many major retailers and automobile companies mandated their suppliers to use EDI to do business with them

In the 1990s and 2000s

By the early 1990s, roughly 12,000+ companies in North America and Europe mandated their suppliers to start using EDI to exchange data electronically.

2010 and Beyond

Today EDI has become an important part of business communication for most businesses across the world. Many different EDI standards have been designed to help industries from various verticals exchange data electronically with no delays and automate the data exchange process. With the development of cloud technology, EDI has become more accessible to many small and medium-sized businesses, where they can start exchanging EDI with any trading partner with just a laptop and internet connection.

How EDI Used Across Various Industries

The adoption of EDI has seen rapid growth in the last several years. Sectors such as Retail, Finance, Manufacturing, Healthcare, Pharmaceutical, Government, Utility & Construction, Logistics, and Foodservice have fully embraced and encouraged the use of EDI within their own supplier networks.

Here is the list of EDI use cases in various industries,

Supply Chain (Retail, Manufacturing, Automotive)

  • Purchasing
  • Order fulfillment
  • Shipping confirmations
  • International orders
  • Parts order fulfillments


  • Exchanging patient health information
  • Health insurance processing
  • Prescription information exchanges


  • Scheduling shipments
  • Tracking goods


  • Generating invoices
  • Providing audit trails


  • Flight information exchanges
  • Passenger name records (PNRs)
  • International compliance and standardization

Different Types of EDI Solutions


Types of EDi - Commport Communications

There are 8 Types of EDI solutions which include:

Integrated EDI Solution

An integrated EDI solution translates your inbound documents like purchase orders from your trading partners’ EDI files into a format that can be imported directly into your ERP, accounting, or another business system. The translation is fast and reliable so you can focus on your business

Internet EDI (Web EDI/Cloud EDI)

Communication of EDI messages via the internet. Internet EDI is an economical solution that is easy to use. Even smaller or mid-sized vendors need to be compliant with their large retail customers. As a low-cost option, Internet EDI enables you to get up and running with very little. All you need is a computer/laptop and an internet connection to begin exchanging EDI documents.

EDI Outsourcing / Managed EDI services

EDI outsourcing is the process of having a third-party to manage a part or the entire process of using EDI to exchange data with trading partners

Direct EDI/Point-to-Point

Direct EDI, sometimes referred to as point-to-point EDI, establishes a single connection between two business partners. In this approach, a business would connect with each of its business partners individually. 

EDI via AS2 

AS2 stands for Applicability Statement 2. AS2 is one of the most popular methods for transporting EDI data securely and reliably


SFTP stands for Secure File Transfer Protocol it provides organizations with a higher level of file transfer protection which allows businesses to securely transfer billing data, funds and data recovery files


FTPS stands for File Transfer Protocol Secure which is an extension to the commonly used File Transfer Protocol. In FTPS, FTP data travels through the network using either Secure Sockets Layer (SSL) or Transport Layer Security (TLS) protocols.

EDI VAN (EDI via Value Added Network)

The majority of EDI exchanged today occurs through EDI Value-Added Network (VAN). As long as two organizations are using the same VAN, communication is possible regardless of which EDI protocol is used to transfer information. Unlike Direct EDI this means organizations can manage one connection with the EDI VAN instead of separate lines of communication with each potential partner. Many businesses prefer this model to save them from the ongoing complexities of supporting the varying communication protocols required by different business partners.

Benefits of EDI

  1. Eliminate manual data entry errors
  2. Automating paper-based tasks frees up your staff for higher-value tasks and provides them the tools to be more productive
  3. Shortening order processing and delivery helps organizations reduce inventory
  4. EDI enhances transactional security
  5. Improve business relationships
  6. EDI promotes sustainability and reduces CO2 emissions by replacing paper-based processes with electronic alternatives


The Future of EDI

EDI will be the core document exchange capability to support innovations such as the

  1. Internet of Things (IoT),
  2. Blockchain technology
  3. Artificial intelligence
  4. Cloud technology
  5. Application program interface

Internet of Things (IOT)

IoT sensors are incorporated into a shipment’s packaging and tied to periodic EDI 214 messages to improve package condition visibility in near real-time. 

Blockchain technology

Blockchain technology underpinning EDI information flows for shipments to offer a shared version of the truth that can quickly resolve and even avoid chargeback disputes. 

Blockchain is a ledger-based technology that records changes relating to anything of value (e.g. goods or currency). Once created, each block is essentially a read-only record of a change. This created, blocks then can’t be tampered with. Thus system ensures data accuracy whilst enabling maximum visibility for all parties.

Artificial Intelligence 

An AI agent that monitors all relevant events and information connected to a shipment and can identify a non-compliant event. AI agents can also determine if a reshipment is required, analyze the most efficient source of replacement, initiate a new shipment and accept an authorized return

Cloud Technology

Cloud technologies are another big trend in EDI, as many companies are adopting to cloud-based applications because of ease of access, use, and affordability. No need to install additional software and no prior EDI knowledge is required to use the cloud-based EDI system.


EDI and API Integration to support partners by adding APIs to your EDI setup which allows your business partners more opportunities to validate information through APIs, you can help them avoid common EDI transaction errors

Ready to find out more about Commport EDI Solutions?

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How Can EDI Help Automate Order Processing for Your Business?

How Can EDI Help Automate Order Processing for Your Business?

EDI Order Processing - Commport Communications

Before getting started with EDI order processing, First, let’s define What is EDI?EDI stands for electronic data interchange which is a standardized way that businesses exchange information.

EDI automates orders flowing in and out of the supply chain with ease without manual intervention. It helps connect all involved parties i.e., suppliers, logistics providers, and retailers. Many large retailers require their suppliers to use EDI because it enables transactions to be completed seamlessly through electronic automated, means.

There are many reasons why you should start using EDI Order Processing today.

1) Save Time

2) Eliminate Errors

3) Improve Customer Service

4) Reduce Costs

5) Stay Organized

6) Focus on What Matters Most

7) Grow Your Business

EDI Order Processing Workflow


Before EDI, companies use to depend on paper-based communications to send and receive invoices, confirmation receipts, and a few other documents which were sent via mail/courier. This process often leads to errors and delays in order processing and finally leads to dissatisfied customers and loss of money to the business.

EDI helped businesses replace this manual process and automate the document exchange process electronically using a point-to-point connection or EDI VANs (Value added network).

Here is an example of how EDI order processing works,

In the first step, a buyer sends the purchase order (EDI 850) to the supplier.

After the supplier receives the purchase order, they will send an acknowledgment document (EDI 855) to the buyer followed by the invoice (EDI 810).

Then a buyer may receive a shipment notification from the warehouse (EDI 940) indicating they will receive their order from a particular warehouse.

Once the items are ready for shipping, the buyer will receive an advance ship notice (EDI 856) which will inform the buyer that the shipment is on the move to the destination.

Benefits of EDI Order Processing

Missing Labels Can be Costly
Manual Order Proessing is Expensive

EDI Order Processing allows you to automate your entire order processing workflow, so you can focus on growing your business instead of spending time on manual tasks.

Improve Relationship with Trading Partners

Being EDI compliant helps you do business with all major retailers, as most of them require their suppliers to be EDI compliant to do business with them. With EDI in place, you can build trust and credibility with your retail trading partners.

Reduce Missing Orders

With EDI never worry about missing an order. EDI ensures that all your orders are processed accurately, with a confirmation at each stage of the order cycle.

Adding New Customers is Easy

Adding new customers will be easy as you will be working with a full-service EDI provider, they would already have established relationships with all major retail partners and will have all the mappings and other requirements ready and it will be easy to connect with any retail partner easily.

Reduce Order Processing Errors

When orders are processed manually there might be a few errors which can lead to costly chargebacks from retailers and sometimes even cause a legal problem. With EDI, you can eliminate these costly errors and automate the entire order processing.

Resource Reallocation

Once you eliminate the manual order processing, your team will have more time and you can reallocate the resources to another business process.

Enable EDI order automation with Commport EDI Solutions

Commport EDI solutions are the industry’s most trusted EDI solutions. Our EDI solutions support you as you scale your business. Get started today!

How EDI is Used in Shipping Industry

EDI in Shipping Industry

How EDI is used in the shipping industry (1200 × 628 px)

EDI has often been referred to as the lifeblood of the logistics industry. Implementing a proper EDI solution can do all kinds of incredible things for the shipping/logistics industry. It can improve operational efficiency, increase visibility into their supply chain, and most of all, strengthen customer relationships throughout their ecosystem.

The EDI in shipping industry helps manage the documentation for


Here is the full list of EDI X12 Document Types Used in 

EDI X12 Document Types Used in Shipping Industry

EDI X12 Document Types Used in Warehouse Industry

EDI X12 Document Types Used in Air and Motor Industry

EDI X12 Document Types Used in Ocean Industry

EDI X12 Document Types Used in Rail Industry 

Logistics Chain Operations in Shipping Industry

Here is the list of logistics chain operations that use EDI in shipping industry. In other words, this is how the data will flow in a normal day-to-day operation in the shipping industry,

  1. Exporters
  2. Freight Forwarders
  3. Customs Broker
  4. Customs Officer
  5. Shipping agents/NVOCCs
  6. Port Operators



Exporters or manufacturers may use an EDI system with EDI ANSI X12 standard to receive incoming EDI 850 purchase orders.

Freight Forwarders

As mentioned, freight forwarders prepare shipping documents. Immediately, the 3 shipping documents that come to mind are: –

  1. Invoice
  2. Packing List
  3. House Bill of Lading

Freight Forwarders use the EDI systems in place to submit a cargo manifest. 

Customs Broker

A customs broker is an intermediary between the customs officer and cargo owners or freight forwarders. They are tasked with submitting custom declarations for any item imported or exported to and from the country.

Customs Officer

The Customs officers receive the information transmitted by the customs broker and the freight forwarder. Then customs officer uses the transmitted EDI information in order to run risk assessments on the cargo transported.

Shipping Agents/NOVCCs

Shipping Agents and NVOCCs submit shipping manifests to port operators and customs officers

Port Operators

Port Operators are the ones that receive the vessels. While the systems in place for each country to transmit data are different, the data required itself is similar in any type of port. The information in question may include: –

  1. Cargo Manifest
  2. Discharge List
  3. Transport Order (Cargo Haulers)
  4. Customs Control (inspection, collection)
  5. Declaration of Dangerous Goods
  6. Equipment Interchange Receipt (EIR)

Why it’s Important to be EDI compliant for Shipping Industries

A recent survey data shows that poor integration overall led to 14% of companies losing $1 million or more in 2021, and nearly 1 in 4 lost $500,000 or more

Shipping/Logistics companies that aren’t EDI compliant are going to soon realize how quickly fines can add up. Going one step further, besides costing your company money, non-compliance impacts the trust companies have built with trading partners, jeopardizing those relationships, and lowering the competitive threshold.

How to Get Started With EDI for Shipping Industry

Here are the steps to get started with EDI,

Step 1: Understand EDI Standards

You as a business need to understand what standards apply to your shipping company so that you can use EDI effectively. There are two main standards used today: ISO 20022 (EDIFACT) and EDI ANSI X12 Standard.

Step 2: Setup Your EDI Solution

Identify whether you want to build your own in-house EDI solution or want to use managed EDI services from 3rd party provider. Once you’ve set up your EDI solution, you’ll need to add your customers and vendors to the system. This will allow your shipping company to automatically send and receive EDI documents electronically. 

Step 3: Create Your EDI Document Templates

You can use EDI templates to make sure your shipping company has everything it needs to process orders quickly and efficiently. If you’re using a third-party service provider, ask them what kind of template they need to work with.

Step 4: Start using Your EDI Solution

Now you can automate your entire data exchange process with your business partners. It’s easy to set up, and once you do, you won’t ever have to worry about manually entering data again.

Benefits of Using EDI in the Shipping Industry

The Electronic Data Interchange (EDI) allows companies to exchange information electronically between each other, which helps reduce paperwork and costs associated with paper documents.

Here are eight reasons why it's worth considering

  1. Saves money.
  2. Saves time.
  3. Improve business operational efficiency.
  4. Make data more accessible.
  5. Eliminate manual data entry errors and automates the data processing
  6. Gain visibility into your business supply chain.
  7. Improves relationships with your business partners
  8. Easily scale your business across the world

Reduce Costs

EDI is an electronic data interchange (EDI) system used by shippers to exchange information with carriers and other parties involved in the transportation process. It allows companies to share information electronically instead of manually entering data into paper forms. This saves time and money.

Increase Efficiency

EDI also helps businesses save time and money by increasing efficiency. By using EDI, shippers can automate processes such as invoicing, tracking shipments, and receiving payments. They can also use EDI to track inventory and manage customer orders more efficiently.

Eliminate Errors

EDI allows companies to eliminate errors and reduce costs. It also improves customer service because customers receive accurate bills and invoices.

Streamline Operations

EDI helps streamline operations by reducing manual data entry and eliminating errors. This reduces the need for human intervention, which means less time spent processing paperwork and more time spent doing what matters most – serving customers.

Access information in Real time

The introduction of EDI in the shipping industry is considered a boon in many ways. One of them is accessing real-time information. This helps avoid possible delays in sending or receiving data/documents. 

Integrated communication system

Thanks to the EDI, you can now have an integrated communication system in place for all your shipping operations. The one communication flow ensures traceability, integrated transactions such as purchase orders, order receipts, invoices, pending payments, and more. 


EDI reduces 99.99% of paperwork required in your business

you can save a few dollars otherwise spent on:

  • Buying paper
  • Postal service
  • Document storage
  • Loss-proof documentation
  • Improve customer service

Improve trading partner relations

EDI helps you to communicate with your trading partners swiftly. Unlike paper documentation which takes more time to convey a message

Ready to find out more about Commport EDI Solutions?

Drop us a line today for a free quote!

EDI for Small Business

EDI for Small Business

Commport’s Small Business EDI Solutions Will Help You Succeed

The acronym EDI stands for Electronic Data Interchange, which refers to the way that businesses exchange information electronically. These days, most companies use EDI to send invoices, purchase orders, and other documents between each other.

EDI makes it easier for companies to communicate with each other, and it saves money by eliminating paper forms and manual processing and increases efficiency.

EDI for Small Business - Commport Communications

Why Do Small Business Need an EDI Solution?

An EDI solution allows businesses to exchange data between themselves using computers instead of paper forms. These solutions are often referred to as “electronic data interchange” (EDI) because they were originally designed to facilitate business transactions. However, these days, EDI solutions are also being used to automate processes within organizations.

Small businesses face many challenges to implement an EDI solution to automate and improve business operational efficiency. Some of the challenges include high costs, limited resources, and a lack of knowledge on how to use EDI. But for those who want to scale and improve their trading partner relationships with big retailers should consider incorporating EDI into their current IT infrastructure.

Also, many large retailers often force small businesses to be EDI compliant to do business with them. Which makes it mandatory for small businesses to start implementing and using EDI to exchange data electronically.

So which type of EDI solutions should be used by small businesses?

There are several different types of EDI solutions available today.

Each type has its own advantages and disadvantages.

Here are some of the most common types of EDI solutions used by small businesses:

  1. Cloud-Based EDI Solution

With Cloud EDI you only need internet and a computer to start exchanging EDI documents with your trading partners. You don’t have to install any software, require any prior EDI knowledge, or hire any EDI specialists. Also, with Cloud EDI you can easily scale your business by adding new trading partners easily and start exchanging EDI documents from anywhere in the world. Commport Communications offers the most affordable and best Cloud EDI solution with world-class customer support. Get started today!

  1. EDI Outsourcing or Managed EDI Services

With EDI outsourcing a 3rd party EDI provider like Commport Communications will manage all the EDI aspects for you. You don’t have to install software or invest in a cloud EDI solution, your 3rd party EDI provider will have all the latest technology, infrastructure, and resources to make your business EDI compliant.

Some of the advantages of EDI outsourcing services are,

  1. Easy to add new trading partners and help scale your business growth. Your 3rd party EDI provider may have existing relationships with all the major retailers and make it easy for you to connect
  2. You don’t have to invest in an EDI infrastructure and technology and no need to hire any additional resources which saves time and money.
  3. Your 3rd party provider will always have the latest technology. Which makes your business EDI complaint and EDI ready which your competitors may lack.
  4. Most EDI outsourcing providers offer you flexible pay as your payment options.


How Can I Implement an EDI Solution?

If you’re looking for ways to implement an EDI solution, there are a few things you need to keep in mind.

First, you will need to determine whether you need an EDI solution or not. You might think that you do, but you might find that you don’t need one.

Second, you will need to decide how much money you want to spend on implementing an EDI solution.

Third, you will need to choose a vendor who offers the right type of EDI solution for your business needs.

9 Reasons Why Small Business Must Have a EDI Solution


Save Time & Money.

One of the biggest reasons why small businesses should consider implementing an EDI solution is because it will save them time and money. A study conducted by the U.S. Small Business Administration found that small businesses spend $1.5 billion annually on paper documents. That means that every year, small businesses waste more than $100 million just to send out invoices, receipts, and other paperwork.

Reduce Errors.

Another reason why small businesses need an EDI solution is so that they can reduce errors. In fact, according to the National Association for Accountancy & Technology (NAAT), there are approximately 1.2 million errors made each day in the United States alone. This translates into nearly $50 billion dollars lost each year due to mistakes. With an EDI solution, small businesses can eliminate these errors and save time.

Increase Productivity.

An EDI solution can help your business become more efficient by reducing errors and increasing productivity. According to NAAT, “EDI solutions provide a means to automate processes, improve accuracy, and streamline workflow.”

Boost Customer Service.

A good customer service system will make your customers feel valued and appreciated. It will also allow them to contact you with any questions or concerns they might have. This will give you the opportunity to resolve issues before they escalate into larger problems.

Simplify Accounting.

If you’re looking for ways to save money while improving efficiency, then an EDI solution is perfect for you. An EDI solution allows you to automate processes so that you can spend more time doing things that matter instead of spending time on tasks that aren’t as important.

They're Easy to Implement.

In fact, implementing EDI solutions is easy. You just need to make sure that your company has the right hardware and software installed. Once you do, you'll be able to start using EDI with ease. Also, small businesses can opt-in for cloud-based EDI solutions or EDI outsourcing services for cheaper and affordable options.

They Can Help You Grow.

If you’re interested in growing your company, then you should consider using EDI solutions. These programs allow you to automate tasks, streamline workflows, and make data easier to access.

They Can Help You Scale.

EDI solutions help companies scale by automating repetitive tasks, improving efficiency, and reducing costs. In fact, some studies show that EDI implementations can reduce labor costs by as much as 30%.

They Can Help You Meet Compliance Requirements.

Most major retailers require a business to be EDI compliant to do business with them and implementing an effective EDI solution makes your business EDI complaint and opens up your business opportunities.

Ready to find out more about Commport EDI Solutions?

Drop us a line today for a free quote!