EDI 857 - Shipment and Billing Notice
The EDI 857 Shipment and Billing Notice is a type of electronic data interchange transaction set that is used primarily in the grocery industry to electronically exchange shipment details and invoice information. It is part of the shipping process and only supported by the UCS guidelines.
Grocery suppliers use this single transaction to replace the EDI 856 Ship Notice/Manifest and the EDI 880 Grocery Products Invoice. The EDI 857 Shipment and Billing Notice conveys all data related to the shipped order and invoice details needed for the receiving and accounting staff at the retailer to process the order.
What is EDI 857?
An EDI 857 Shipment and Billing Notice, is mainly used by grocery suppliers to communicate information about a shipment and provide an invoice for the purchase. Essentially the supplier indicates to the buyer the details of the purchase as in an 810 Invoice, as well as information about the shipment as in an 856 Shipping Notice/Manifest document. It acts as a combination of both, but only to replace both, together. For example, one would not use this transaction set in place of a Ship Notice/Manifest while continuing to send either paper or electronic invoice.
This electronic document complies with the ANSI X12 EDI specification.
Benefits of EDI 857
All EDI documents are securely encrypted in transit, allowing trading partners to send sensitive data safely. Trading partners send the EDI 857 during the shipment stage of the order process as it conveys the information needed to receive the order and pay the seller.
Grocery suppliers benefit by:
- Communicates shipment information to facilitate receiving at the retailer’s distribution centre
- Details the items, quantities and packs shipped
- Provides delivery dates of the shipment
- Conveys billing information needed for payment processing
How is an EDI 857 Used?
The EDI 857 Shipment and Billing Notice is a combination of the 810 Invoice and 856 Shipping Notice/Manifest. After the 857 Shipment and Billing Notice is received by the buyer, a 997 Functional Acknowledgement is sent back from the buyer indicating that the invoice was successfully received.
EDI 857 Shipment and Billing Notice Segments
- Invoice number, terms and totals
- Case or carton identification (e.g., GTIN)
- Product identification, quantities, price and allowance/charge information
- Transportation data such as carrier information, equipment and routing details, the bill of lading, weight, volume, and delivery dates, etc.
- Pallet identification (e.g., SSCC)
EDI 857 Specifications
ANSI ASC X12
The American National Standards Institute (ANSI) chartered the Accredited Standards Committee (ASC) X12 to develop uniform standards for inter-industry electronic exchange of business transactions, namely electronic data interchange. ASC X12 also contributes to UN/EDIFACT messages that are used widely outside of the United States.
Electronic Data Interchange (EDI) is defined as the electronic communication process for exchanging data amongst trading partners without human intervention. Simply put, EDI provides a technical basis for commercial “conversations” between two entities, either internal or external.
EDI encompasses the entire electronic communication process including:
- Transmission
- Message Flow
- Document Format
- Software Used to Interpret Documents
An Integrated EDI solution translates your inbound documents, like purchase orders, from your trading partners’ EDI files into a format that can be imported directly into your ERP, accounting or other business system.
When you’re ready to send out invoices, PO acknowledgments or other outbound documents, it takes the format exported from your system and translates it into the EDI formats required by your trading partners.
Commport’s Integrated EDI solution has no complicated or expensive software to install, and no need for you to be an EDI
expert or create your own mappings
The solution grows easily as your business grows and adding new customers is easy.
Translation is fast and reliable – so you can focus on your business
Key Features of Commport's Integrated EDI
- Documents flow into and out of your business system without any human interaction.
- Commport handles all of the ‘EDI’ work.
- No delays between your customer sending an order and you receiving it.
- Reduce manual effort
- Eliminate errors
- Improve cash flow
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