EDI 857 - Shipment and Billing Notice

The EDI 857 Shipment and Billing Notice is a type of electronic data interchange transaction set that is used primarily in the grocery industry to electronically exchange shipment details and invoice information. It is part of the shipping process and only supported by the UCS guidelines.


Grocery suppliers use this single transaction to replace the EDI 856 Ship Notice/Manifest and the EDI 880 Grocery Products Invoice. The EDI 857 Shipment and Billing Notice conveys all data related to the shipped order and invoice details needed for the receiving and accounting staff at the retailer to process the order.

View the full list of EDI X12 documents and transactions

What is EDI 857?

An EDI 857 Shipment and Billing Notice, is mainly used by grocery suppliers to communicate information about a shipment and provide an invoice for the purchase. Essentially the supplier indicates to the buyer the details of the purchase as in an 810 Invoice, as well as information about the shipment as in an 856 Shipping Notice/Manifest document. It acts as a combination of both, but only to replace both, together. For example, one would not use this transaction set in place of a Ship Notice/Manifest while continuing to send either paper or electronic invoices.

This electronic document complies with the ANSI X12 EDI specification.

Benefits of the EDI 857

All EDI documents are securely encrypted in transit, allowing trading partners to send sensitive data safely. Trading partners send the EDI 857 during the shipment stage of the order process as it conveys the information needed to receive the order and pay the seller.

Communicates shipment information to facilitate receiving at the retailer’s distribution center

Details the items, quantities and packs shipped

Provides delivery dates of the shipment

Conveys billing information needed for payment processing

How is an EDI 857 Used?

The EDI 857 Shipment and Billing Notice is a combination of the 810 Invoice and 856 Shipping Notice/Manifest. After the 857 Shipment and Billing Notice is received by the buyer, a 997 Functional Acknowledgement is sent back from the buyer indicating that the invoice was successfully received.

EDI 857 Shipment and Billing Notice Segments

    • Invoice number, terms and totals
    • Case or carton identification (e.g., GTIN)
    • Product identification, quantities, price and allowance/charge information
    • Transportation data such as carrier information, equipment and routing details, the bill of lading, weight, volume, and delivery dates, etc.
    • Pallet identification (e.g., SSCC)

EDI 857 Specifications

The EDI 850 X12 Transaction set is used to initiate an order in an industry-standard specified format.


The American National Standards Institute (ANSI) chartered the Accredited Standards Committee (ASC) X12 to develop uniform standards for inter-industry electronic exchange of business transactions, namely electronic data interchange. ASC X12 also contributes to UN/EDIFACT messages that are used widely outside of the United States.

Contact us to get Started Today!

Experience the effortless power of Commport’s Integrated EDI solution today! Say goodbye to complicated and costly software installations, and forget about the need to be an EDI expert or create your own mappings. Our seamless solution adapts effortlessly to your business’s growth, making adding new customers a breeze.

With fast and reliable translation, you can rest assured that your EDI processes are in safe hands, allowing you to focus on what truly matters – your business. 

Take the next step towards efficiency and success with Commport. 


Looking for more? We got you!

We got the goods to help you utilize your EDI services effectively. We encourage you to explore our available resources below

Full List of EDI ANSI X12 Documents and Transactions

Read the full list of EDI x12 Documents and Transactions. PDF version available for download!

The Complete EDI Guide

Dive into this complete guide to all things EDI. From the history to EDI to the costs of doing EDI, this guide covers it all! Dive in

Getting Started with EDI

EDI can make life so much easier for businesses that need to pile through hundreds of pages of reports, invoices and data. Sounds great—but what does your business need to get started with EDI? Find out where to start!

Eliminate Errors