EDI Standards

The Definitive Guide

This is a complete guide to EDI standards

In this in-depth guide you’ll learn:

  • Definition of EDI Standards
  • History of EDI Standards
  • 10 Common EDI Standards
  • EDI Standards Used by Different Industries
  • Benefits of Using EDI Standards

So if you’re ready to go “all in” with EDI Standards, this guide is for you.

Let’s dive right in.

EDI Standards - Commport Communications

Overview

EDI standards began to emerge in the mid-1980s and were purposely designed to be entirely separate (not dependent upon) changes in communication and software technologies.

EDI standards ultimately define the rules to be considered for the issuance and interpretation of a particular EDI business transaction.

 

Contents

UN-EDIFACT - Commport Communications

Chapter 4

UN/EDIFACT

ODETTE - EDI Standard - Commport Communications

Chapter 5

ODETTE

EANCOM - EDI Standard - Commport Communications

Chapter 6

EANCOM

VICS

Chapter 7

VICS

VDA - EDI Standard - Commport Communications

Chapter 8

VDA

HIPPA Compliance | EDI Standard

Chapter 9

HIPPA

RosettaNet | Commport Communications

Chapter 10

RosettaNet

Swift - EDI Standard - Commport Communications

Chapter 11

SWIFT

Chapter 1

Definition of EDI Standard

In this chapter, we will talk about the following topics

  • Definition of  EDI Standards
  • History of EDI Standards
  • EDI Standards Adoption by Various Industries
  • 10 Common EDI Communication Standards

 

Let’s dive right in.

EDI Standards - Commport Communications

Definition of EDI Standards

EDI communication standards are the requirements for the format and composition of EDI documents. EDI standards delineate the correct order and location of units of data in each EDI document. 

Ever since EDI came onto the scene in 1960, many industries have attempted to standardize B2B communications. Due to various business requirements, many industries have optimized their own standards and formats which resulted in more than a dozen popular EDI standards in use today. EDI standards began to emerge in the mid-1980s and were purposely designed to be entirely separate (not dependent upon) changes in communication and software technologies.

EDI is based on the use of message standards, ensuring that all participants are using a common language.  A message standard consists of uniform formats for business documents, which have been adopted for electronic transmission. It also includes security and control elements, as well as other rules and conventions relating to the use of transaction sets/documents that all users agree to follow. This electronic communication means you are efficiently and effectively providing your trading partners with accurate and complete business requirements.

Because EDI documents must be processed by computers rather than humans, a standard format must be used so that the computer will be able to read and understand the documents. In this guide, we are going to discuss the 10 common EDI communication standards

10 Common EDI Communication Standards

  1. ANSI ASC X12
  2. TRADACOMS
  3. UN/EDIFACT
  4. ODETTE
  5. EANCOM
  6. VICS
  7. VDA
  8. HIPPA
  9. RosettaNet
  10. SWIFT

Chapter 2

ANSI ASC X12

In this chapter, we will talk about the importance of ANSI ASC X12 EDI standard.

It was originally developed to support companies across different industry sectors in North America

In the following chapters, we will discuss some of the important benefits of EDI Standards

Let's get started,

 
ANSI ACS X12 EDI Standard - Commport Communications

American National Standard Institute (ANSI) founded the Accredited Standards Committee (ASC) in 1979 to develop uniform standards for the inter-industry electronic exchange of business transactions, namely electronic data interchange (EDI). This standard is also sometimes called ANSI X12 Standard or just simply X12.

ANSI X12 was originally developed to support companies across different industry sectors in North America however, today there are more than 300,000 companies worldwide using X12 EDI standards in daily business transactions.

Each EDI X12 transaction type is differentiated by a unique 3-digit number and there are more than 300 different types of X12 EDI standards for various industries from finance, government, healthcare, insurance, banking, transportation, and many more. ASC also contributes to UN/EDIFACT messages that are used widely outside of the United States and develop standards for CICA (Context Inspired Component Architecture) and XML schemas.

Here is the list of some of the common EDI X12 transaction types used by various industries,

EDI X12 Transaction Number

EDI Transaction Name / Document Type

EDI 180

Return Merchandise Authorization and Notification

EDI 290

Cooperative Advertising Agreements

EDI 810

Invoice

EDI 816

Organizational Relationships

EDI 832

Price/Sales Catalog

EDI 846

Inventory Inquiry/Advice

EDI 850

Purchase Order

EDI 855

Purchase Order Acknowledgment

EDI 856

Ship Notice/Manifest

EDI 857

Shipment and Billing Notice

EDI 860

Purchase Order Change Request - Buyer Initiated

EDI 865

Purchase Order Change Acknowledgment/Request – Seller Initiated

EDI 869

Order Status Inquiry

EDI 870

Order Status Report

EDI 875

Grocery Product Purchase Order

EDI 876

Grocery Products Purchase Order Change

EDI 877

Manufacturer Coupon Family Code Structure

EDI 880

Grocery Products Invoice

EDI 881

Manufacturer Coupon Redemption Detail

EDI 885

Retail Account Characteristics

EDI 887

Coupon Notification

EDI 888

Item Maintenance

Chapter 3

TRADACOMS

In this chapter, we will discuss about TRADACOMS,

It was originally introduced in 1982.

It is primarily used in the UK retail sector

Let’s begin,

TRADACOMS - Commport Communications
Tradacoms

Tradacoms (Trading DAA Communications) is an early EDI standard that was originally introduced in 1982 and was primarily used in the UK retail sector. It was maintained and extended by the UK Article Numbering Association, now called GS1 UK. Slowly this standard become less obsolescent as its development of it effectively ceased in 1995. Despite this, it has proved durable and most of the retail EDI traffic in the UK still uses it today.

TRADACOMS uses multi messages instead of relying on a format of single messaging. TRADACOMS communication is comprised of 26 messages structured in a hierarchy. Each TRADACOMS message, much like EDIFACT, is given a six-letter application reference. For example, an invoice message is INVFIL, a payment order is PAYORD, a utility bill is UTLHDR, and so on.

A list of Tradacoms document standards is provided below

Application Reference

Message Type

ACKHDR

Acknowledgement

AVLHDR

Availability Report

BTOHDR

Book Trade Orders

PVUHDR

Book Trade Price/Availability Update

CAKHDR

Claims Acknowledgement

CLAHDR

Claims Message

CORHDR

Complex Order

CREHDR

Credit Note

CREADV

Credit Advice

CUSHDR

Customer Information

DEBADV

Debit Advice

DLCHDR

Delivery Confirmation

DELHDR

Delivery Notice

DYEHDR

Dye Instruction

GENHDR

General Communication

HSOHDR

Home Shopping Orders

INVFIL

Invoice

ISSUES

Issues

LPRHDR

Location Planning Report

PICHDR

Picking Instruction

ORDHDR

Purchase Order

PAYORD

Payment Order

PRIHDR

Price Information

PROHDR

Product Information

PPRHDR

Product Planning Report

RDAHDR

Retailer Database

RDBHDR

Retail B, 1-4 Retailer Database

RIFHDR

Retail Issues File

SADHDR

Stock Adjustment

SNPSTS

Stock Snapshot

SRMHDR

Statement & Remittance Details

SORDET

Supply and Returns Details

SORDAY

Supply and Returns Summary

SRSHDR

Supply and Returns Summary

RIFHDR

Retail Issues File

UCNHDR

Uplift Confirmation

UPLHDR

Uplift Instruction

UTLHDR

Utility Bill

Chapter 4

UN/EDIFACT

Here are some of the important information related to UN/EDIFACT,

  • UN/EDIFACT was developed by the United Nations
  • EDIFACT is widely used across Europe
  • The work of maintenance and further development of this standard is done through UN/CEFACT

 

Lets go in more detail,

UN-EDIFACT - Commport Communications

UN/EDIFACT (United Nations/Electronic Data Interchange for Administration, Commerce, and Transport is the international standard that was developed by the United Nations). Comprise a set of internationally agreed standards, directo­ries, and guidelines for the electronic interchange of structured data, between independent computerized information systems. The work of maintenance and further development of this standard is done through the United Nations Centre for Trade Facilitation and Electronic Business (UN/CEFACT) under the UN Economic Commission for Europe.

Principles for trade data interchange

The principles for the establishment of any trade data interchange method or system may be summarized as follows:

  • The basis for any trade data interchange is the United Nations Trade Data Elements Directory (UNTDED), where data elements are uniquely named, tagged, and defined, and where the representation of data entries is specified both as regards expression and syntax. From this directory, data elements required to fulfill specific documentary functions are selected both for UNLK based forms and to form messages for transmission. Data elements from UNTDED used in UN Standard Message types are also part of a separate directory (EDED) in UNTDID.
  • Data elements can be grouped in various sets, systematically arranged according to agreed rules. These groups (or "segments"), which are designated by a common denominator (a segment tag), can be arranged as specified in United Nations Standard Message types (UNSM's) or by agreement between interchange partners. Each data element is implicitly identified by its position in the segment.

Data elements in the United Nations Trade Data Elements Directory (UNTDED) are used in the segments specified in the present United Nations Trade Data Interchange Directory (UNTDID) and are also, in a condensed form for this purpose, including in a special directory (UNEDED).

The EDIFACT standard provides a set of syntax rules to structure, an interactive exchange protocol, and provides a set of standard messages which allow multi-country and multi-industry exchange of electronic business documents. EDIFACT is widely used across Europe, mainly since many companies adopted it very early on. EDIFACT has seen some adoption in the ASPAC region, however, there are currently more XML-based standards being used in this region today.

A list of UN/EDIFACT document standards is provided below,

Application Reference Message Type
APERAK Application error and acknowledgement message
AUTHOR Authorization message
AVLREQ Availability request – interactive message
AVLRSP Availability response – interactive message
BALANC Balance message
BANSTA Banking status message
BAPLIE Bayplan/stowage plan occupied and empty locations message
BAPLTE Bayplan/stowage plan total numbers message
BERMAN Berth management message
BMISRM Bulk marine inspection summary report message
BOPBNK Bank transactions and portfolio transactions report message
BOPCUS Balance of payment customer transaction report message
BOPDIR Direct balance of payment declaration message
BOPINF Balance of payment information from customer message
BUSCRD Business credit report message
CALINF Vessel call information message
CASINT Request for legal administration action in civil proceedings message
CASRES Legal administration response in civil proceedings message
CHACCO Chart of accounts message
CLASET Classification information set message
CNTCND Contractual conditions message
COACSU Commercial account summary message
COARRI Container discharge/loading report message
CODECO Container gate-in/gate-out report message
CODENO Permit expiration/clearance ready notice message
COEDOR Container stock report message
COHAOR Container special handling order message
COLREQ Request for a documentary collection message
COMDIS Commercial dispute message
CONAPW Advice on pending works message
CONDPV Direct payment valuation message
CONDRA Drawing administration message
CONDRO Drawing organization message
CONEST Establishment of contract message
CONITT Invitation to tender message
CONPVA Payment valuation message
CONQVA Quantity valuation message
CONRPW Response of pending works message
CONTEN Tender message
CONWQD Work item quantity determination message
COPARN Container announcement message
COPAYM Contributions for payment
COPINO Container pre-notification message
COPRAR Container discharge/loading order message
COREOR Container release order message
COSTCO Container stuffing/stripping confirmation message
COSTOR Container stuffing/stripping order message
CREADV Credit advice message
CREEXT Extended credit advice message
CREMUL Multiple credit advice message
CUSCAR Customs cargo report message
CUSDEC Customs declaration message
CUSEXP Customs express consignment declaration message
CUSPED Periodic customs declaration message
CUSREP Customs conveyance report message
CUSRES Customs response message
DEBADV Debit advice message
DEBMUL Multiple debit advice message
DEBREC Debts recovery message
DELFOR Delivery schedule message
DELJIT Delivery just in time message
DESADV Dispatch advice message
DESTIM Equipment damage and repair estimate message
DGRECA Dangerous goods recapitulation message
DIRDEB Direct debit message
DIRDEF Directory definition message
DMRDEF Data maintenance request definition message
DMSTAT Data maintenance status report/query message
DOCADV Documentary credit advice message
DOCAMA Advice of an amendment of a documentary credit message
DOCAMI Documentary credit amendment information message
DOCAMR Request for an amendment of a documentary credit message
DOCAPP Documentary credit application message
DOCARE Response to an amendment of a documentary credit message
DOCINF Documentary credit issuance information message
ENTREC Accounting entries message
FINCAN Financial cancellation message
FINPAY Multiple interbank funds transfer message
FINSTA Financial statement of an account message
GENRAL General purpose message
GESMES Generic statistical message
HANMOV Cargo/goods handling and movement message
ICASRP Insurance claim assessment and reporting message
ICSOLI Insurance claim solicitor’s instruction message
IFCSUM Forwarding and consolidation summary message
IFTCCA Forwarding and transport shipment charge calculation message
IFTDGN Dangerous goods notification message
IFTFCC International transport freight costs and other charges message
IFTIAG Dangerous cargo list message
IFTICL Cargo insurance claims message
IFTMAN Arrival notice message
IFTMBC Booking confirmation message
IFTMBF Firm booking message
IFTMBP Provisional booking message
IFTMCA Consignment advice message
IFTMCS Instruction contract status message
IFTMFR International Forwarding And Transport
IFTMIN Instruction message
IFTRIN Forwarding and transport rate information message
IFTSAI Forwarding and transport schedule and availability information me
IFTSTA International multimodal status report message
IFTSTQ International multimodal status request message
IHCEBI Interactive health insurance eligibility and benefits inquiry and
IHCLME Health care claim or encounter request and response – interactive
IMPDEF EDI implementation guide definition message
INFCON Infrastructure condition message
INFENT Enterprise accounting information message
INSDES Instruction to dispatch message
INSPRE Insurance premium message
INSREQ Inspection request message
INSRPT Inspection report message
INTCHG Interchange Control Structures
INVOIC Invoice message
INVRPT Inventory report message
IPPOAD Insurance policy administration message
IPPOMO Motor insurance policy message
ISENDS Intermediary system enablement or disablement message
ITRRPT In transit report detail message
JAPRES Job application result message
JINFDE Job information demand message
JOBAPP Job application proposal message
JOBCON Job order confirmation message
JOBMOD Job order modification message
JOBOFF Job order message
JUPREQ Justified payment request message
LEDGER Ledger message
LREACT Life reinsurance activity message
LRECLM Life reinsurance claims message
MEDPID Person identification message
MEDPRE Medical prescription message
MEDREQ Medical service request message
MEDRPT Medical service report message
MEDRUC Medical resource usage and cost message
MEQPOS Means of transport and equipment position message
MOVINS Stowage instruction message
MSCONS Metered services consumption report message
ORDCHG Purchase order change request message
ORDERS Purchase order message
ORDRSP Purchase order response message
OSTENQ Order status enquiry message
OSTRPT Order status report message
PARTIN Party information message
PASREQ Travel tourism and leisure product application status request – i
PASRSP Travel tourism and leisure product application status response –
PAXLST Passenger list message
PAYDUC Payroll deductions advice message
PAYEXT Extended payment order message
PAYMUL Multiple payment order message
PAYORD Payment order message
PRICAT Price/sales catalogue message
PRIHIS Pricing history message
PROCST Project cost reporting message
PRODAT Product data message
PRODEX Product exchange reconciliation message
PROINQ Product inquiry message
PROSRV Product service message
PROTAP Project tasks planning message
PRPAID Insurance premium payment message
QALITY Quality data message
QUOTES Quote message
RDRMES Raw data reporting message
REBORD Reinsurance bordereau message
RECADV Receiving advice message
RECALC Reinsurance calculation message
RECECO Credit risk cover message
RECLAM Reinsurance claims message
RECORD Reinsurance core data message
REGENT Registration of enterprise message
RELIST Reinsured objects list message
REMADV Remittance advice message
REPREM Reinsurance premium message
REQDOC Request for document message
REQOTE Request for quote message
RESETT Reinsurance settlement message
RESMSG Reservation message
RESREQ Reservation request – interactive message
RESRSP Reservation response – interactive message
RETACC Reinsurance technical account message
RETANN Announcement for returns message
RETINS Instruction for returns message
RPCALL Repair call message
SAFHAZ Safety and hazard data message
SANCRT International movement of goods governmental regulatory message
SKDREQ Schedule request – interactive message
SKDUPD Schedule update – interactive message
SLSFCT Sales forecast message
SLSRPT Sales data report message
SOCADE Social administration message
SSIMOD Modification of identity details message
SSRECH Worker’s insurance history message
SSREGW Notification of registration of a worker message
STATAC Statement of account message
STLRPT Settlement transaction reporting message
SUPCOT Superannuation contributions advice message
SUPMAN Superannuation maintenance message
SUPRES Supplier response message
TANSTA Tank status report message
TAXCON Tax control message
TIQREQ Travel tourism and leisure information inquiry request – interactive
TIQRSP Travel tourism and leisure information inquiry response – interactive
TPFREP Terminal performance message
TSDUPD Timetable static data update – interactive message
TUPREQ Travel, tourism and leisure data update request – interactive message
TUPRSP Travel, tourism and leisure data update response – interactive message
UTILMD Utilities master data message
UTILTS Utilities time series message
VATDEC Value added tax message
VESDEP Vessel departure message
WASDIS Waste disposal information message
WKGRDC Work grant decision message
WKGRRE Work grant request message

Chapter 5

ODETTE

ODETTE is a group that represents the interests of the automotive industry in Europe.

The great strength of ODETTE is that they are created by people who are experts in their field.

Provides robust security via encryption methods and digital certificates

Lets get started,

ODETTE - EDI Standard - Commport Communications

Organization of Data Exchange by Tele Transmission in Europe also known as ODETTE is a group that represents the interests of the automotive industry in Europe. Just like AIAG (Automotive Industry Action Group) in North America. ODETTE developed two communication standards/protocols such as OFTP and OFTP2. These communication standards provide robust security via encryption methods and digital certificates to communicate with various software securely and efficiently to successfully exchange EDI data.

ODETTE mission is to improve the efficiency and enhance the competitiveness of the European automotive industry within the global economy. To realize this mission, Odette develops standards and provides tools and services which support the digitalization of logistics management and supply chain communications throughout the world. Thousands of automotive companies use Odette standards and depend on the integrity, reliability, and security of Odette services.

The great strength of our standards is that they are created by people who are experts in their field and know the real needs of the companies they represent. They are regularly reviewed to ensure that they remain relevant in the ever-evolving automotive world and new ones are developed to meet fresh challenges as they arise.

We know, however, that the value of standards lies in wide-scale adoption, so we make them freely available to the whole community.

ODETTE EDI Standards

Organization of Data Exchange by Tele Transmission in Europe also known as ODETTE is a group that represents the interests of the automotive industry in Europe. Just like AIAG (Automotive Industry Action Group) in North America. ODETTE developed two communication standards/protocols such as OFTP and OFTP2. These communication standards provide robust security via encryption methods and digital certificates to communicate with various software securely and efficiently to successfully exchange EDI data.

ODETTE mission is to improve the efficiency and enhance the competitiveness of the European automotive industry within the global economy. To realize this mission, Odette develops standards and provides tools and services which support the digitalization of logistics management and supply chain communications throughout the world. Thousands of automotive companies use Odette standards and depend on the integrity, reliability, and security of Odette services.

The great strength of our standards is that they are created by people who are experts in their field and know the real needs of the companies they represent. They are regularly reviewed to ensure that they remain relevant in the ever-evolving automotive world and new ones are developed to meet fresh challenges as they arise.

We know, however, that the value of standards lies in wide-scale adoption, so we make them freely available to the whole community.

ODETTE EDI Standards

Application Reference Message Type
DELINS Delivery Forecast / Delivery
EXHAND For Delivery Schedule Exception Handling
CALDEL JIT Delivery
SYNCRO Sequenced Delivery
KANBAN KANBAN Delivery
FORDIS ‘Ready for Dispatch’ Advice
AVIEXP Dispatch Advice
INVOIC Invoice
STOACT Inventory Report
TRINAD Forwarding Instruction
CONSUM Consignment Consolidation
ORDERR Purchase Order
ORDCHG Order Change
REPORD Order Response
PRILST Price List Based
REMADV Remittance Advice
STATAC Account Statement

Chapter 6

EANCOM

EANCOM was originally developed for the retail sector. 

But now found in a variety of other industry sectors such as healthcare, construction, and publishing

Lets begin,

 

 

EANCOM - EDI Standard - Commport Communications
ENCOM EDI Standard

EANCOM was originally developed for the retail sector and has subsequently grown to become the most widely used UN/EDIFACT subset and is now found in a variety of other industry sectors such as healthcare, construction, and publishing.

EANCOM standard messages can be divided into four categories,

  1. Master Data
  2. Commercial Transactions
  3. Reports and Planning
  4. Transporter

Master Data Messages:

These messages contain data that rarely changes such as product measurements, names, addresses, etc.  This includes ‘The party information message’ and ‘The product information messages’

The party information message: It identifies all the locations such as name, contact person, address financial accounts, EAN location numbers, etc.) associated with subsequent commercial transactions and their related operational information

The product information messages: These messages provide information such which is descriptive, logistical, and financial of a product or a service.

Commercial Transactions Messages

There are four types of commercial transaction messages which cover basic trading cycle messages such as quotation requests to remittance advice:

  1. The Quotation Messages: These messages contain all information relevant to the supply chain of the goods or services requested by the buyer. For eg: terms of delivery, payment terms, price, allowances, charges, etc.
  2. The Purchase Order set of messages: Order changes, order confirmation for example relevant quantities, dates, location of delivery, and more
  3. The Transport and Logistics messages: Provides information related to transport and receipt of previously ordered products.
  4. The Invoice and Remittance Advice messages: Confirmation of the payment of the goods supplied by the supplier.

Reports and Planning

This type of message includes trading reports which allow partners to plan the future. They provide up-to-date reports and forecasts concerning delivery, sales, and stocks which enables business partners to exchange critical information to understand each other requirements and enable the partners involved to plan their activities and marketing strategies.

Benefits of ENCOM

  1. Use a standard numbering convention – EAN unique identification number and recognized worldwide. This helps business partners not to maintain complex reference codes for each business partner’s internal codes.
  2. Messages are simple and accurate - Simplified EDI messages, reduces transmission costs and facilitate processing
  3. Multi industry standard – The uniqueness of the EAN number allows any item to be identified and consequently any business, regardless of its activity.
  4. International – ENCOM messages are used worldwide covering more than 80+ countries.
  5. Maintenance and support – Representatives from various industries have established several project teams with the objective of analyzing specific issues and developing business-oriented solutions

Chapter 7

VICS

Since its inception in 1986, VICS has operated as an independent entity, with the support and assistance of GS1 US

In 2012, GS1 US and VICS signed a memorandum of understanding to merge their operations

Lets explore more about VICS,

 

 

VICS

VICS stands for The Voluntary Inter-Industry Commerce Standard. Since its inception in 1986, VICS has operated as an independent entity, with the support and assistance of GS1 US. VICS has enabled companies in the retail and consumer-focused industries to eliminate billions of dollars of waste and delay. By creating voluntary guidelines, often referred to as “standards,” VICS has created new best practices that ultimately lead to lower costs and better availability of products for consumers. VICS’ volunteer members improve the flow of products and information throughout retailing and the consumer-focused industries that supply retail.

The Association provides leadership and an environment in which executives can make a difference in their industry, their company performance - and their personal commitment to make the world work a little bit better. VICS’ members help define the next best practices in the industries and thus anticipate and optimize business processes and costs.

In 2012, GS1 US and the Voluntary Interindustry Commerce Solutions (VICS) Association have signed a memorandum of understanding to merge their operations. The merger is designed to streamline the standards adoption process for industry and give the not-for-profit organizations’ members access to standards for a broader range of supply-chain functions.

The joint GS1 US-VICS initiative will reside in the GS1 US Apparel and General Merchandise group, opening the door for cross-industry synergies, and providing expanded resources, technical expertise, and global reach.

Chapter 8

VDA

VDA serves the needs of the German automotive industry by developing standards and best practices

The VDA has developed over thirty messages to meet the need of companies such as VW, Audi, Bosch, Continental, and Daimler AG

Lets explore,

 

 

VDA - EDI Standard - Commport Communications

The German Association of the automotive industry (VDA) has its headquarters in Berlin, Germany. VDA serves the needs of the German automotive industry by developing standards and best practices. VDA consists of more than 620 companies involved in production for the automotive industry in the Federal Republic of Germany. The members are divided into three manufacturer groups automobile manufacturers, automotive suppliers, and trailers, special bodies, buses.

These three manufacturer groups find their representation in three divisions each assigned a managing director. More than 80 employees in 20 departments actively pursue the interests of the German automotive industry.

The VDA has developed over thirty messages to meet the need of companies such as VW, Audi, Bosch, Continental, and Daimler AG. Further information about these messages can be found via the link below.

A list of VDA document standards is provided below:

Application Reference Message Type
4902 Transport Label Barcode-enabled incl. VDA 4913
4905 Call off
4905/2 Call off – Delivery Instruction (Odette Message DELINS)
4906 Invoice
4907 Remittance Advice
4908 Credit Advice
4911 Prices
4912 Delivery Note incl. VDA 4913
4913 Delivery Note
4914 Odette specification for file transfer
4915 Detailed Call Off (JIT)
4916 Call Off Just-in-sequence
4918 Vehicle Identification and Transport Data
4919 Vehicle Arrival and Departure Notification
4920 Forwarding Instruction
4921 Delivery Data
4922 Forwarding Instruction incl. VDA 4913
4923 Enquiry (Odette Message ENQIRY)
4924 Offer/Quotation (Odette Message OFFERR)
4925 Purchase Order
4926 Acknowledgement of Order (Odette Message REPORD)
4927 Equipment Statement and Equipment Movement
4929 Delivery Note (Odette Message AVIEXP)
4932 Invoice (Odette-Nachricht INVOIC)
4951 Engineering Data Message (ENGDAT)
4970 Delivery Forecast
4971 Collection Order
4972 Dispatch Note ex Works/Plant
4973 Vehicle Arrival
4974 Vehicle Departure
4975 Change / Information Note
4976 Change / Information Confirmation
4977 Damage Note
4978 Repair Start / End Note
4979 Ready for Dispatch Note
4980 Loading Instructions

Chapter 9

HIPAA

A key component of HIPAA is the establishment of national standards for electronic health care transactions and national identifiers for providers, health insurance plans, and employers

It protect sensitive patient health information from being disclosed without the patient’s consent or knowledge

Lets begin,

 

 

HIPPA Compliance | EDI Standard

HIPPA stands for The Health Insurance Portability and Accountability Act was enacted by the U.S congress in 1996. It’s a federal law that required the creation of national standards to protect sensitive patient health information from being disclosed without the patient’s consent or knowledge.  It generally prohibits healthcare providers and healthcare businesses, called covered entities, from disclosing protected information to anyone other than a patient and the patient's authorized representatives without their consent. With limited exceptions, it does not restrict patients from receiving information about themselves. It does not prohibit patients from voluntarily sharing their health information however they choose, nor – if they disclose medical information to family members, friends, or other individuals not a part of a covered entity – legally require them to maintain confidentiality.

The act consists of five titles,

Title 1 – Health Care Access, Portability, and Renewability

Title 2 – Preventing Health Care Fraud and Abuse, Administrative Simplification, Medical Liability Reform

Title 3 – Tax-related health provisions governing medical savings accounts

Title 4 – Application and enforcement of group health insurance requirements

Title 5 – Revenue offset governing tax deductions for employers

A key component of HIPAA is the establishment of national standards for electronic health care transactions and national identifiers for providers, health insurance plans, and employers. The standards are meant to improve the efficiency and effectiveness of the North American health care system by encouraging the widespread use of EDI in the U.S health care system.

The HIPAA EDI transaction sets are based on X12 and the key message types are described below.

EDI X12 Transaction Number

EDI Transaction Name / Document Type

EDI 835

EDI Health Care Claim Payment/Advice Transaction Set

EDI 834

EDI Benefit Enrollment and Maintenance Set

EDI 820

Payment Order/Remittance Advice

EDI 270

Eligibility, Coverage or Benefit Inquiry

EDI 271

Eligibility, Coverage or Benefit Information

EDI 276

Health Care Claim Status Request

EDI 277

Health Care Claim Status Notification

EDI 278

Health Care Services Insurance/Benefit Review Information

EDI 997

Functional Acknowledgment

Chapter 10

RosettaNet

The RosettaNet standard is widely spread in the global semiconductor industry, but also in electronic components, consumer electronics, telecommunication, and logistics

 

Read more,

 

 

RosettaNet | Commport Communications

RosettaNet is a subsidiary of GS1 US, formerly the Uniform Code Council, Inc. (UCC). RosettaNet is a non-profit consortium aimed at establishing standard processes for the sharing of business information (B2B). This consists of a consortium of major computer, consumer electronics, semi-conductor manufacturers, telecommunications, and logistics companies working together to create and implement industry-wide, open e-business process standards. These standards form a common e-business language, aligning processes between supply chain partners on a global basis.

The standard is widely spread in the global semiconductor industry, but also in electronic components, consumer electronics, telecommunication, and logistics. RosettaNet originated in the USA and is widely used there, but it is also well accepted and even supported by governments in Asia. Due to the widespread use of EDIFACT in Europe, RosettaNet is used less, but it is growing.

The RosettaNet document standard is based on XML and defines message guidelines, business processes interface and implementation frameworks for interactions between companies. Using RosettaNet Partner Interface Processes (PIPs), business partners of all sizes can connect electronically to process transactions and move information within their extended supply chains.

RosettaNet covers a broad range of logistics and financial transactions, including purchase orders, shipment notices, invoices, return requests, quotes, and more. Further information about

RosettaNet PIP documents can be found at the link below.

Application Reference Message Type
3A1 Request Quote
3A2 Request Price and Availability
3A3 Request Shopping Cart Transfer
3A4 Request Purchase Order
3A5 Query Order Status
3A6 Distribute Order Status
3A7 Notify of Purchase Order Update
3A8 Request Purchase Order Change
3A9 Request Purchase Order Cancellation
3A10 Notify of Quote Acknowledgement
3A13 Notify of Purchase Order Information
3A14 Distribute Planned Order
3B1 Distribute Transportation Projection
3B2 Notify of Advance Shipment
3B3 Distribute Shipment Status
3B4 Query Shipment Status
3B5 Request Shipment Change
3B6 Notify of Shipments Tendered
3B11 Notify of Shipping Order
3B12 Request Shipping Order
3B13 Notify of Shipping Order Confirmation
3B14 Request Shipping Order Cancellation
3B18 Notify of Shipment Documentation
3C1 Return Product
3C2 Request Financing Approval
3C3 Notify of Invoice
3C4 Notify of Invoice Reject
3C5 Notify of Billing Statement
3C6 Notify of Remittance Advice
3C7 Notify of Self-Billing Invoice

Chapter 11

SWIFT

SWIFT operates a worldwide financial messaging network that exchanges messages between banks and financial institutions.

As of 2022, SWIFT linked 10K+ financial institutions across 200+ countries

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Swift - EDI Standard - Commport Communications

SWIFT stands for The Society of Worldwide Interbank Financial Telecommunication. It was formed in 1973 and is headquartered in Brussels. SWIFT operates a worldwide financial messaging network that exchanges messages between banks and financial institutions. SWIFT also markets software and services to financial institutions, much of it for use on the SWIFTNet Network.

SWIFTNet is the infrastructure used to exchange these documents and FIN, InterAct and FileAct are used to encode the SWIFT documents for transmission. Most interbank messages use the SWIFT network. As of 2022, SWIFT linked 10K+ financial institutions across 200+ countries. The SWIFT document standard is split into four areas,

  1. Customer payments and checks
  2. Treasury markets-foreign exchange, money markets, and derivates
  3. Documentary credits and guarantees
  4. Cash management and customer status

 

Customer Payments & Checks

101 Request for Transfer
102 / 102+ Multiple Customer Credit Transfer
103 / 103+ / 103 REMIT Single Customer Credit Transfer
104 Direct Debit and Request for Debit Transfer Message
105 EDIFACT Envelope
106 EDIFACT Envelope
107 General Direct Message
110 Advice of Check(s)
111 Request for Stop Payment of a Check
112 Status of a Request for Stop Payment of a Check
121 Multiple Interbank Funds Transfer
   

Treasury Markets–Foreign Exchange, Money Markets & Derivatives

300 Foreign Exchange Confirmation
303 Forex/Currency Option Allocation Instruction
304 Advice/Instruction of a 3rd Party Deal
305 Foreign Currency Option Confirmation
306 Foreign Currency Option Confirmation
307 Advice/Instruction of a 3rd Party FX Deal
308 Instruction for a Gross/Net Settlement of 3rd Party FX deals
320 Fixed Loan/Deposit Confirmation
321 Instruction to Settle a 3rd Party Loan /Deposit
330 Call/Notice (Loan/Deposit Confirmation)
340 Forward Rate Agreement Confirmation
341 Forward Rate Agreement Settlement Confirmation
350 Advice of Loan/Deposit Interest Payment
360 Single Currency Interest Rate Derivative Confirmation
361 Cross Currency Interest Rate Swap Confirmation
362 Interest Rate Reset/Advice of Payment
364 Single Currency Interest Rate Derivative Confirmation
365 Cross Currency Interest Rate Swap Termination/Recouponing Confirmation
380 Foreign Exchange Order
381 Foreign Exchange Order Confirmation
   

Documentary Credits & Guarantees

700 Issue of Documentary Credit
701 Issue of Documentary Credit
705 Pre-Advice of a Documentary Credit
707 Amendment to a Documentary Credit
710 Advice of a 3rd Bank’s Documentary Credit
711 Advice of a 3rd Bank’s Documentary Credit
720 Transfer of a Documentary Credit
721 Transfer of a Documentary Credit
730 Acknowledgement
732 Advice of Discharge
734 Advice of Refusal
740 Authorization to Reimburse
742 Reimbursement Claim
747 Amendment to an Authorization to Reimburse
750 Advice of Discrepancy
752 Authorization to Pay, Accept or Negotiate
754 Advice of Payment/Acceptance/Negotiations
756 Advice of Reimbursement or Payment
760 Guarantee/Standby LC
767 Guarantee/ Standby LC Amendment
768 Acknowledgement of a Guarantee/ Standby LC Message
769 Advice of Reduction or Release
   

Cash Management & Customer Status

900 Confirmation of Debit
910 Confirmation of Credit
920 Request Message
935 Rate Change Advice
940 Customer Statement Message
941 Balance Report
942 Interim Transaction Report
950 Statement Message
960 Request for Service Initiation Message
961 Initiation Response Message
962 Key Service Message
963 Key Acknowledgement Message
964 Error Message
965 Error in Key Service Message
966 Discontinue Service Message
967 Discontinuation Acknowledgement Message
970 Netting Statement
971 Netting Balance Report
972 Netting Interim Statement
973 Netting Request Statement
985 Status Enquiry
986 Status Report

Chapter 12

Benefits of EDI Standards

Here are some of the benefits of EDI standards,

  1. Improved data accuracy
  2. Reduce labor processing cost
  3. Reduce filing of paperwork
  4. Be complaint with trading partners

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Benefits of EDI Standards

The reason for implementing EDI standards is because suppliers and other trading partner facilities are increasingly more tactical rather than strategic, with speed and accuracy acting as the driving force behind this decision. Additional benefits include:  

  • Improved data accuracy
  • Effective customer service
  • Reduced manual data entry
  • Reduced postage and handling cost
  • Reduced cost of printing forms
  • Reduced mail time
  • Reduced labor processing cost
  • Reduced order cycle time
  • Reduced lead times
  • Reduced filing of paperwork
  • Reduced inventory carrying cost
  • Improve trading partner compliance

Conclusion

EDI standards are useful for electronically exchanging structured data between business partners. As discussed in this guide, there are different EDI standards. Some were developed specifically for industries, and others spread throughout more sectors or regions.

EDI standards ultimately define the rules to be considered for the issuance and interpretation of a particular EDI business transaction. Thus, purchase orders, shipping invoices, notices, or any other document to be exchanged must be generated in compliance with the standards defined by the EDI language used.

These standards establish the order in which the information must be presented, the minimum mandatory data to be shown in each message or document, the methodology to be used to label the different fields obtained in a message, etc.