EDI Standards

The Definitive Guide

This is a complete guide to EDI standards

In this in-depth guide you’ll learn:

Definition of EDI Standards
History of EDI Standards
10 Common EDI Standards
EDI Standards Used by Different Industries
Benefits of Using EDI Standards

So if you’re ready to go “all in” with EDI Standards, this guide is for you.

Let’s dive right in.

Overview

EDI standards began to emerge in the mid-1980s and were purposely designed to be entirely separate (not dependent upon) changes in communication and software technologies.

EDI standards ultimately define the rules to be considered for the issuance and interpretation of a particular EDI business transaction.

Chapter 1

Definition of EDI Standard

ANSI ACS X12 EDI Standard - Commport Communications

Chapter 2

ANSI X12 EDI Standard

Chapter 3

Chapter 4

Chapter 5

Chapter 6

Chapter 7

Chapter 8

Chapter 9

Chapter 10

Chapter 11

Chapter 12

Benefits of EDI Standard

Chapter 1

Definition of EDI Standard

In this chapter, we will talk about the following topics

Definition of EDI Standards
History of EDI Standards
EDI Standards Adoption by Various Industries
10 Common EDI Communication Standards

Let’s dive right in.

Definition of EDI Standards

EDI communication standards are the requirements for the format and composition of EDI documents. EDI standards delineate the correct order and location of units of data in each EDI document.

Ever since EDI came onto the scene in 1960, many industries have attempted to standardize B2B communications. Due to various business requirements, many industries have optimized their own standards and formats which resulted in more than a dozen popular EDI standards in use today. EDI standards began to emerge in the mid-1980s and were purposely designed to be entirely separate (not dependent upon) changes in communication and software technologies.

EDI is based on the use of message standards, ensuring that all participants are using a common language. A message standard consists of uniform formats for business documents, which have been adopted for electronic transmission. It also includes security and control elements, as well as other rules and conventions relating to the use of transaction sets/documents that all users agree to follow. This electronic communication means you are efficiently and effectively providing your trading partners with accurate and complete business requirements.

Because EDI documents must be processed by computers rather than humans, a standard format must be used so that the computer will be able to read and understand the documents. In this guide, we are going to discuss the 10 common EDI communication standards

10 Common EDI Communication Standards

ANSI ASC X12
TRADACOMS
UN/EDIFACT
ODETTE
EANCOM
VICS
VDA
HIPPA
RosettaNet
SWIFT

Chapter 2

ANSI ASC X12

In this chapter, we will talk about the importance of ANSI ASC X12 EDI standard.

It was originally developed to support companies across different industry sectors in North America

In the following chapters, we will discuss some of the important benefits of EDI Standards

Let's get started,

American National Standard Institute (ANSI) founded the Accredited Standards Committee (ASC) in 1979 to develop uniform standards for the inter-industry electronic exchange of business transactions, namely electronic data interchange (EDI). This standard is also sometimes called ANSI X12 Standard or just simply X12.

ANSI X12 was originally developed to support companies across different industry sectors in North America however, today there are more than 300,000 companies worldwide using X12 EDI standards in daily business transactions.

Each EDI X12 transaction type is differentiated by a unique 3-digit number and there are more than 300 different types of X12 EDI standards for various industries from finance, government, healthcare, insurance, banking, transportation, and many more. ASC also contributes to UN/EDIFACT messages that are used widely outside of the United States and develop standards for CICA (Context Inspired Component Architecture) and XML schemas.

Here is the list of some of the common EDI X12 transaction types used by various industries,

EDI X12 Transaction Number	EDI Transaction Name / Document Type
EDI 180	Return Merchandise Authorization and Notification
EDI 290	Cooperative Advertising Agreements
EDI 810	Invoice
EDI 816	Organizational Relationships
EDI 832	Price/Sales Catalog
EDI 846	Inventory Inquiry/Advice
EDI 850	Purchase Order
EDI 855	Purchase Order Acknowledgment
EDI 856	Ship Notice/Manifest
EDI 857	Shipment and Billing Notice
EDI 860	Purchase Order Change Request - Buyer Initiated
EDI 865	Purchase Order Change Acknowledgment/Request – Seller Initiated
EDI 869	Order Status Inquiry
EDI 870	Order Status Report
EDI 875	Grocery Product Purchase Order
EDI 876	Grocery Products Purchase Order Change
EDI 877	Manufacturer Coupon Family Code Structure
EDI 880	Grocery Products Invoice
EDI 881	Manufacturer Coupon Redemption Detail
EDI 885	Retail Account Characteristics
EDI 887	Coupon Notification
EDI 888	Item Maintenance

Chapter 3

TRADACOMS

In this chapter, we will discuss about TRADACOMS,

It was originally introduced in 1982.

It is primarily used in the UK retail sector

Let’s begin,

Tradacoms (Trading DAA Communications) is an early EDI standard that was originally introduced in 1982 and was primarily used in the UK retail sector. It was maintained and extended by the UK Article Numbering Association, now called GS1 UK. Slowly this standard become less obsolescent as its development of it effectively ceased in 1995. Despite this, it has proved durable and most of the retail EDI traffic in the UK still uses it today.

TRADACOMS uses multi messages instead of relying on a format of single messaging. TRADACOMS communication is comprised of 26 messages structured in a hierarchy. Each TRADACOMS message, much like EDIFACT, is given a six-letter application reference. For example, an invoice message is INVFIL, a payment order is PAYORD, a utility bill is UTLHDR, and so on.

A list of Tradacoms document standards is provided below

Application Reference	Message Type
ACKHDR	Acknowledgement
AVLHDR	Availability Report
BTOHDR	Book Trade Orders
PVUHDR	Book Trade Price/Availability Update
CAKHDR	Claims Acknowledgement
CLAHDR	Claims Message
CORHDR	Complex Order
CREHDR	Credit Note
CREADV	Credit Advice
CUSHDR	Customer Information
DEBADV	Debit Advice
DLCHDR	Delivery Confirmation
DELHDR	Delivery Notice
DYEHDR	Dye Instruction
GENHDR	General Communication
HSOHDR	Home Shopping Orders
INVFIL	Invoice
ISSUES	Issues
LPRHDR	Location Planning Report
PICHDR	Picking Instruction
ORDHDR	Purchase Order
PAYORD	Payment Order
PRIHDR	Price Information
PROHDR	Product Information
PPRHDR	Product Planning Report
RDAHDR	Retailer Database
RDBHDR	Retail B, 1-4 Retailer Database
RIFHDR	Retail Issues File
SADHDR	Stock Adjustment
SNPSTS	Stock Snapshot
SRMHDR	Statement & Remittance Details
SORDET	Supply and Returns Details
SORDAY	Supply and Returns Summary
SRSHDR	Supply and Returns Summary
RIFHDR	Retail Issues File
UCNHDR	Uplift Confirmation
UPLHDR	Uplift Instruction
UTLHDR	Utility Bill

Chapter 4

UN/EDIFACT

Here are some of the important information related to UN/EDIFACT,

UN/EDIFACT was developed by the United Nations
EDIFACT is widely used across Europe
The work of maintenance and further development of this standard is done through UN/CEFACT

Lets go in more detail,

UN/EDIFACT (United Nations/Electronic Data Interchange for Administration, Commerce, and Transport is the international standard that was developed by the United Nations). Comprise a set of internationally agreed standards, directories, and guidelines for the electronic interchange of structured data, between independent computerized information systems. The work of maintenance and further development of this standard is done through the United Nations Centre for Trade Facilitation and Electronic Business (UN/CEFACT) under the UN Economic Commission for Europe.

Principles for trade data interchange

The principles for the establishment of any trade data interchange method or system may be summarized as follows:

The basis for any trade data interchange is the United Nations Trade Data Elements Directory (UNTDED), where data elements are uniquely named, tagged, and defined, and where the representation of data entries is specified both as regards expression and syntax. From this directory, data elements required to fulfill specific documentary functions are selected both for UNLK based forms and to form messages for transmission. Data elements from UNTDED used in UN Standard Message types are also part of a separate directory (EDED) in UNTDID.
Data elements can be grouped in various sets, systematically arranged according to agreed rules. These groups (or "segments"), which are designated by a common denominator (a segment tag), can be arranged as specified in United Nations Standard Message types (UNSM's) or by agreement between interchange partners. Each data element is implicitly identified by its position in the segment.

Data elements in the United Nations Trade Data Elements Directory (UNTDED) are used in the segments specified in the present United Nations Trade Data Interchange Directory (UNTDID) and are also, in a condensed form for this purpose, including in a special directory (UNEDED).

The EDIFACT standard provides a set of syntax rules to structure, an interactive exchange protocol, and provides a set of standard messages which allow multi-country and multi-industry exchange of electronic business documents. EDIFACT is widely used across Europe, mainly since many companies adopted it very early on. EDIFACT has seen some adoption in the ASPAC region, however, there are currently more XML-based standards being used in this region today.

A list of UN/EDIFACT document standards is provided below,

Application Reference	Message Type
APERAK	Application error and acknowledgement message
AUTHOR	Authorization message
AVLREQ	Availability request – interactive message
AVLRSP	Availability response – interactive message
BALANC	Balance message
BANSTA	Banking status message
BAPLIE	Bayplan/stowage plan occupied and empty locations message
BAPLTE	Bayplan/stowage plan total numbers message
BERMAN	Berth management message
BMISRM	Bulk marine inspection summary report message
BOPBNK	Bank transactions and portfolio transactions report message
BOPCUS	Balance of payment customer transaction report message
BOPDIR	Direct balance of payment declaration message
BOPINF	Balance of payment information from customer message
BUSCRD	Business credit report message
CALINF	Vessel call information message
CASINT	Request for legal administration action in civil proceedings message
CASRES	Legal administration response in civil proceedings message
CHACCO	Chart of accounts message
CLASET	Classification information set message
CNTCND	Contractual conditions message
COACSU	Commercial account summary message
COARRI	Container discharge/loading report message
CODECO	Container gate-in/gate-out report message
CODENO	Permit expiration/clearance ready notice message
COEDOR	Container stock report message
COHAOR	Container special handling order message
COLREQ	Request for a documentary collection message
COMDIS	Commercial dispute message
CONAPW	Advice on pending works message
CONDPV	Direct payment valuation message
CONDRA	Drawing administration message
CONDRO	Drawing organization message
CONEST	Establishment of contract message
CONITT	Invitation to tender message
CONPVA	Payment valuation message
CONQVA	Quantity valuation message
CONRPW	Response of pending works message
CONTEN	Tender message
CONWQD	Work item quantity determination message
COPARN	Container announcement message
COPAYM	Contributions for payment
COPINO	Container pre-notification message
COPRAR	Container discharge/loading order message
COREOR	Container release order message
COSTCO	Container stuffing/stripping confirmation message
COSTOR	Container stuffing/stripping order message
CREADV	Credit advice message
CREEXT	Extended credit advice message
CREMUL	Multiple credit advice message
CUSCAR	Customs cargo report message
CUSDEC	Customs declaration message
CUSEXP	Customs express consignment declaration message
CUSPED	Periodic customs declaration message
CUSREP	Customs conveyance report message
CUSRES	Customs response message
DEBADV	Debit advice message
DEBMUL	Multiple debit advice message
DEBREC	Debts recovery message
DELFOR	Delivery schedule message
DELJIT	Delivery just in time message
DESADV	Dispatch advice message
DESTIM	Equipment damage and repair estimate message
DGRECA	Dangerous goods recapitulation message
DIRDEB	Direct debit message
DIRDEF	Directory definition message
DMRDEF	Data maintenance request definition message
DMSTAT	Data maintenance status report/query message
DOCADV	Documentary credit advice message
DOCAMA	Advice of an amendment of a documentary credit message
DOCAMI	Documentary credit amendment information message
DOCAMR	Request for an amendment of a documentary credit message
DOCAPP	Documentary credit application message
DOCARE	Response to an amendment of a documentary credit message
DOCINF	Documentary credit issuance information message
ENTREC	Accounting entries message
FINCAN	Financial cancellation message
FINPAY	Multiple interbank funds transfer message
FINSTA	Financial statement of an account message
GENRAL	General purpose message
GESMES	Generic statistical message
HANMOV	Cargo/goods handling and movement message
ICASRP	Insurance claim assessment and reporting message
ICSOLI	Insurance claim solicitor’s instruction message
IFCSUM	Forwarding and consolidation summary message
IFTCCA	Forwarding and transport shipment charge calculation message
IFTDGN	Dangerous goods notification message
IFTFCC	International transport freight costs and other charges message
IFTIAG	Dangerous cargo list message
IFTICL	Cargo insurance claims message
IFTMAN	Arrival notice message
IFTMBC	Booking confirmation message
IFTMBF	Firm booking message
IFTMBP	Provisional booking message
IFTMCA	Consignment advice message
IFTMCS	Instruction contract status message
IFTMFR	International Forwarding And Transport
IFTMIN	Instruction message
IFTRIN	Forwarding and transport rate information message
IFTSAI	Forwarding and transport schedule and availability information me
IFTSTA	International multimodal status report message
IFTSTQ	International multimodal status request message
IHCEBI	Interactive health insurance eligibility and benefits inquiry and
IHCLME	Health care claim or encounter request and response – interactive
IMPDEF	EDI implementation guide definition message
INFCON	Infrastructure condition message
INFENT	Enterprise accounting information message
INSDES	Instruction to dispatch message
INSPRE	Insurance premium message
INSREQ	Inspection request message
INSRPT	Inspection report message
INTCHG	Interchange Control Structures
INVOIC	Invoice message
INVRPT	Inventory report message
IPPOAD	Insurance policy administration message
IPPOMO	Motor insurance policy message
ISENDS	Intermediary system enablement or disablement message
ITRRPT	In transit report detail message
JAPRES	Job application result message
JINFDE	Job information demand message
JOBAPP	Job application proposal message
JOBCON	Job order confirmation message
JOBMOD	Job order modification message
JOBOFF	Job order message
JUPREQ	Justified payment request message
LEDGER	Ledger message
LREACT	Life reinsurance activity message
LRECLM	Life reinsurance claims message
MEDPID	Person identification message
MEDPRE	Medical prescription message
MEDREQ	Medical service request message
MEDRPT	Medical service report message
MEDRUC	Medical resource usage and cost message
MEQPOS	Means of transport and equipment position message
MOVINS	Stowage instruction message
MSCONS	Metered services consumption report message
ORDCHG	Purchase order change request message
ORDERS	Purchase order message
ORDRSP	Purchase order response message
OSTENQ	Order status enquiry message
OSTRPT	Order status report message
PARTIN	Party information message
PASREQ	Travel tourism and leisure product application status request – i
PASRSP	Travel tourism and leisure product application status response –
PAXLST	Passenger list message
PAYDUC	Payroll deductions advice message
PAYEXT	Extended payment order message
PAYMUL	Multiple payment order message
PAYORD	Payment order message
PRICAT	Price/sales catalogue message
PRIHIS	Pricing history message
PROCST	Project cost reporting message
PRODAT	Product data message
PRODEX	Product exchange reconciliation message
PROINQ	Product inquiry message
PROSRV	Product service message
PROTAP	Project tasks planning message
PRPAID	Insurance premium payment message
QALITY	Quality data message
QUOTES	Quote message
RDRMES	Raw data reporting message
REBORD	Reinsurance bordereau message
RECADV	Receiving advice message
RECALC	Reinsurance calculation message
RECECO	Credit risk cover message
RECLAM	Reinsurance claims message
RECORD	Reinsurance core data message
REGENT	Registration of enterprise message
RELIST	Reinsured objects list message
REMADV	Remittance advice message
REPREM	Reinsurance premium message
REQDOC	Request for document message
REQOTE	Request for quote message
RESETT	Reinsurance settlement message
RESMSG	Reservation message
RESREQ	Reservation request – interactive message
RESRSP	Reservation response – interactive message
RETACC	Reinsurance technical account message
RETANN	Announcement for returns message
RETINS	Instruction for returns message
RPCALL	Repair call message
SAFHAZ	Safety and hazard data message
SANCRT	International movement of goods governmental regulatory message
SKDREQ	Schedule request – interactive message
SKDUPD	Schedule update – interactive message
SLSFCT	Sales forecast message
SLSRPT	Sales data report message
SOCADE	Social administration message
SSIMOD	Modification of identity details message
SSRECH	Worker’s insurance history message
SSREGW	Notification of registration of a worker message
STATAC	Statement of account message
STLRPT	Settlement transaction reporting message
SUPCOT	Superannuation contributions advice message
SUPMAN	Superannuation maintenance message
SUPRES	Supplier response message
TANSTA	Tank status report message
TAXCON	Tax control message
TIQREQ	Travel tourism and leisure information inquiry request – interactive
TIQRSP	Travel tourism and leisure information inquiry response – interactive
TPFREP	Terminal performance message
TSDUPD	Timetable static data update – interactive message
TUPREQ	Travel, tourism and leisure data update request – interactive message
TUPRSP	Travel, tourism and leisure data update response – interactive message
UTILMD	Utilities master data message
UTILTS	Utilities time series message
VATDEC	Value added tax message
VESDEP	Vessel departure message
WASDIS	Waste disposal information message
WKGRDC	Work grant decision message
WKGRRE	Work grant request message

Chapter 5

ODETTE

ODETTE is a group that represents the interests of the automotive industry in Europe.

The great strength of ODETTE is that they are created by people who are experts in their field.

Provides robust security via encryption methods and digital certificates

Lets get started,

Organization of Data Exchange by Tele Transmission in Europe also known as ODETTE is a group that represents the interests of the automotive industry in Europe. Just like AIAG (Automotive Industry Action Group) in North America. ODETTE developed two communication standards/protocols such as OFTP and OFTP2. These communication standards provide robust security via encryption methods and digital certificates to communicate with various software securely and efficiently to successfully exchange EDI data.

ODETTE mission is to improve the efficiency and enhance the competitiveness of the European automotive industry within the global economy. To realize this mission, Odette develops standards and provides tools and services which support the digitalization of logistics management and supply chain communications throughout the world. Thousands of automotive companies use Odette standards and depend on the integrity, reliability, and security of Odette services.

The great strength of our standards is that they are created by people who are experts in their field and know the real needs of the companies they represent. They are regularly reviewed to ensure that they remain relevant in the ever-evolving automotive world and new ones are developed to meet fresh challenges as they arise.

We know, however, that the value of standards lies in wide-scale adoption, so we make them freely available to the whole community.

ODETTE EDI Standards

We know, however, that the value of standards lies in wide-scale adoption, so we make them freely available to the whole community.

ODETTE EDI Standards

Application Reference	Message Type
DELINS	Delivery Forecast / Delivery
EXHAND	For Delivery Schedule Exception Handling
CALDEL	JIT Delivery
SYNCRO	Sequenced Delivery
KANBAN	KANBAN Delivery
FORDIS	‘Ready for Dispatch’ Advice
AVIEXP	Dispatch Advice
INVOIC	Invoice
STOACT	Inventory Report
TRINAD	Forwarding Instruction
CONSUM	Consignment Consolidation
ORDERR	Purchase Order
ORDCHG	Order Change
REPORD	Order Response
PRILST	Price List Based
REMADV	Remittance Advice
STATAC	Account Statement

Chapter 6

EANCOM

EANCOM was originally developed for the retail sector.

But now found in a variety of other industry sectors such as healthcare, construction, and publishing

Lets begin,

EANCOM was originally developed for the retail sector and has subsequently grown to become the most widely used UN/EDIFACT subset and is now found in a variety of other industry sectors such as healthcare, construction, and publishing.

EANCOM standard messages can be divided into four categories,

Master Data
Commercial Transactions
Reports and Planning
Transporter

Master Data Messages:

These messages contain data that rarely changes such as product measurements, names, addresses, etc. This includes ‘The party information message’ and ‘The product information messages’

The party information message: It identifies all the locations such as name, contact person, address financial accounts, EAN location numbers, etc.) associated with subsequent commercial transactions and their related operational information

The product information messages: These messages provide information such which is descriptive, logistical, and financial of a product or a service.

Commercial Transactions Messages

There are four types of commercial transaction messages which cover basic trading cycle messages such as quotation requests to remittance advice:

The Quotation Messages: These messages contain all information relevant to the supply chain of the goods or services requested by the buyer. For eg: terms of delivery, payment terms, price, allowances, charges, etc.
The Purchase Order set of messages: Order changes, order confirmation for example relevant quantities, dates, location of delivery, and more
The Transport and Logistics messages: Provides information related to transport and receipt of previously ordered products.
The Invoice and Remittance Advice messages: Confirmation of the payment of the goods supplied by the supplier.

Reports and Planning

This type of message includes trading reports which allow partners to plan the future. They provide up-to-date reports and forecasts concerning delivery, sales, and stocks which enables business partners to exchange critical information to understand each other requirements and enable the partners involved to plan their activities and marketing strategies.

Benefits of ENCOM

Use a standard numbering convention – EAN unique identification number and recognized worldwide. This helps business partners not to maintain complex reference codes for each business partner’s internal codes.
Messages are simple and accurate - Simplified EDI messages, reduces transmission costs and facilitate processing
Multi industry standard – The uniqueness of the EAN number allows any item to be identified and consequently any business, regardless of its activity.
International – ENCOM messages are used worldwide covering more than 80+ countries.
Maintenance and support – Representatives from various industries have established several project teams with the objective of analyzing specific issues and developing business-oriented solutions

Chapter 7

VICS

Since its inception in 1986, VICS has operated as an independent entity, with the support and assistance of GS1 US

In 2012, GS1 US and VICS signed a memorandum of understanding to merge their operations

Lets explore more about VICS,

VICS stands for The Voluntary Inter-Industry Commerce Standard. Since its inception in 1986, VICS has operated as an independent entity, with the support and assistance of GS1 US. VICS has enabled companies in the retail and consumer-focused industries to eliminate billions of dollars of waste and delay. By creating voluntary guidelines, often referred to as “standards,” VICS has created new best practices that ultimately lead to lower costs and better availability of products for consumers. VICS’ volunteer members improve the flow of products and information throughout retailing and the consumer-focused industries that supply retail.

The Association provides leadership and an environment in which executives can make a difference in their industry, their company performance - and their personal commitment to make the world work a little bit better. VICS’ members help define the next best practices in the industries and thus anticipate and optimize business processes and costs.

In 2012, GS1 US and the Voluntary Interindustry Commerce Solutions (VICS) Association have signed a memorandum of understanding to merge their operations. The merger is designed to streamline the standards adoption process for industry and give the not-for-profit organizations’ members access to standards for a broader range of supply-chain functions.

The joint GS1 US-VICS initiative will reside in the GS1 US Apparel and General Merchandise group, opening the door for cross-industry synergies, and providing expanded resources, technical expertise, and global reach.

Chapter 8

VDA

VDA serves the needs of the German automotive industry by developing standards and best practices

The VDA has developed over thirty messages to meet the need of companies such as VW, Audi, Bosch, Continental, and Daimler AG

Lets explore,

The German Association of the automotive industry (VDA) has its headquarters in Berlin, Germany. VDA serves the needs of the German automotive industry by developing standards and best practices. VDA consists of more than 620 companies involved in production for the automotive industry in the Federal Republic of Germany. The members are divided into three manufacturer groups automobile manufacturers, automotive suppliers, and trailers, special bodies, buses.

These three manufacturer groups find their representation in three divisions each assigned a managing director. More than 80 employees in 20 departments actively pursue the interests of the German automotive industry.

The VDA has developed over thirty messages to meet the need of companies such as VW, Audi, Bosch, Continental, and Daimler AG. Further information about these messages can be found via the link below.

A list of VDA document standards is provided below:

Application Reference	Message Type
4902	Transport Label Barcode-enabled incl. VDA 4913
4905	Call off
4905/2	Call off – Delivery Instruction (Odette Message DELINS)
4906	Invoice
4907	Remittance Advice
4908	Credit Advice
4911	Prices
4912	Delivery Note incl. VDA 4913
4913	Delivery Note
4914	Odette specification for file transfer
4915	Detailed Call Off (JIT)
4916	Call Off Just-in-sequence
4918	Vehicle Identification and Transport Data
4919	Vehicle Arrival and Departure Notification
4920	Forwarding Instruction
4921	Delivery Data
4922	Forwarding Instruction incl. VDA 4913
4923	Enquiry (Odette Message ENQIRY)
4924	Offer/Quotation (Odette Message OFFERR)
4925	Purchase Order
4926	Acknowledgement of Order (Odette Message REPORD)
4927	Equipment Statement and Equipment Movement
4929	Delivery Note (Odette Message AVIEXP)
4932	Invoice (Odette-Nachricht INVOIC)
4951	Engineering Data Message (ENGDAT)
4970	Delivery Forecast
4971	Collection Order
4972	Dispatch Note ex Works/Plant
4973	Vehicle Arrival
4974	Vehicle Departure
4975	Change / Information Note
4976	Change / Information Confirmation
4977	Damage Note
4978	Repair Start / End Note
4979	Ready for Dispatch Note
4980	Loading Instructions

Chapter 9

HIPAA

A key component of HIPAA is the establishment of national standards for electronic health care transactions and national identifiers for providers, health insurance plans, and employers

It protect sensitive patient health information from being disclosed without the patient’s consent or knowledge

Lets begin,

HIPPA stands for The Health Insurance Portability and Accountability Act was enacted by the U.S congress in 1996. It’s a federal law that required the creation of national standards to protect sensitive patient health information from being disclosed without the patient’s consent or knowledge. It generally prohibits healthcare providers and healthcare businesses, called covered entities, from disclosing protected information to anyone other than a patient and the patient's authorized representatives without their consent. With limited exceptions, it does not restrict patients from receiving information about themselves. It does not prohibit patients from voluntarily sharing their health information however they choose, nor – if they disclose medical information to family members, friends, or other individuals not a part of a covered entity – legally require them to maintain confidentiality.

The act consists of five titles,

Title 1 – Health Care Access, Portability, and Renewability

Title 2 – Preventing Health Care Fraud and Abuse, Administrative Simplification, Medical Liability Reform

Title 3 – Tax-related health provisions governing medical savings accounts

Title 4 – Application and enforcement of group health insurance requirements

Title 5 – Revenue offset governing tax deductions for employers

A key component of HIPAA is the establishment of national standards for electronic health care transactions and national identifiers for providers, health insurance plans, and employers. The standards are meant to improve the efficiency and effectiveness of the North American health care system by encouraging the widespread use of EDI in the U.S health care system.

The HIPAA EDI transaction sets are based on X12 and the key message types are described below.

EDI X12 Transaction Number	EDI Transaction Name / Document Type
EDI 835	EDI Health Care Claim Payment/Advice Transaction Set
EDI 834	EDI Benefit Enrollment and Maintenance Set
EDI 820	Payment Order/Remittance Advice
EDI 270	Eligibility, Coverage or Benefit Inquiry
EDI 271	Eligibility, Coverage or Benefit Information
EDI 276	Health Care Claim Status Request
EDI 277	Health Care Claim Status Notification
EDI 278	Health Care Services Insurance/Benefit Review Information
EDI 997	Functional Acknowledgment

Chapter 10

RosettaNet

The RosettaNet standard is widely spread in the global semiconductor industry, but also in electronic components, consumer electronics, telecommunication, and logistics

Chapter 11

SWIFT

SWIFT operates a worldwide financial messaging network that exchanges messages between banks and financial institutions.

As of 2022, SWIFT linked 10K+ financial institutions across 200+ countries

Chapter 12

Benefits of EDI Standards

Here are some of the benefits of EDI standards,

Improved data accuracy
Reduce labor processing cost
Reduce filing of paperwork
Be complaint with trading partners

Conclusion

EDI standards are useful for electronically exchanging structured data between business partners. As discussed in this guide, there are different EDI standards. Some were developed specifically for industries, and others spread throughout more sectors or regions.

EDI standards ultimately define the rules to be considered for the issuance and interpretation of a particular EDI business transaction. Thus, purchase orders, shipping invoices, notices, or any other document to be exchanged must be generated in compliance with the standards defined by the EDI language used.

These standards establish the order in which the information must be presented, the minimum mandatory data to be shown in each message or document, the methodology to be used to label the different fields obtained in a message, etc.

Application Reference	Message Type
3A1	Request Quote
3A2	Request Price and Availability
3A3	Request Shopping Cart Transfer
3A4	Request Purchase Order
3A5	Query Order Status
3A6	Distribute Order Status
3A7	Notify of Purchase Order Update
3A8	Request Purchase Order Change
3A9	Request Purchase Order Cancellation
3A10	Notify of Quote Acknowledgement
3A13	Notify of Purchase Order Information
3A14	Distribute Planned Order
3B1	Distribute Transportation Projection
3B2	Notify of Advance Shipment
3B3	Distribute Shipment Status
3B4	Query Shipment Status
3B5	Request Shipment Change
3B6	Notify of Shipments Tendered
3B11	Notify of Shipping Order
3B12	Request Shipping Order
3B13	Notify of Shipping Order Confirmation
3B14	Request Shipping Order Cancellation
3B18	Notify of Shipment Documentation
3C1	Return Product
3C2	Request Financing Approval
3C3	Notify of Invoice
3C4	Notify of Invoice Reject
3C5	Notify of Billing Statement
3C6	Notify of Remittance Advice
3C7	Notify of Self-Billing Invoice

Customer Payments & Checks
101	Request for Transfer
102 / 102+	Multiple Customer Credit Transfer
103 / 103+ / 103 REMIT	Single Customer Credit Transfer
104	Direct Debit and Request for Debit Transfer Message
105	EDIFACT Envelope
106	EDIFACT Envelope
107	General Direct Message
110	Advice of Check(s)
111	Request for Stop Payment of a Check
112	Status of a Request for Stop Payment of a Check
121	Multiple Interbank Funds Transfer

Treasury Markets–Foreign Exchange, Money Markets & Derivatives
300	Foreign Exchange Confirmation
303	Forex/Currency Option Allocation Instruction
304	Advice/Instruction of a 3rd Party Deal
305	Foreign Currency Option Confirmation
306	Foreign Currency Option Confirmation
307	Advice/Instruction of a 3rd Party FX Deal
308	Instruction for a Gross/Net Settlement of 3rd Party FX deals
320	Fixed Loan/Deposit Confirmation
321	Instruction to Settle a 3rd Party Loan /Deposit
330	Call/Notice (Loan/Deposit Confirmation)
340	Forward Rate Agreement Confirmation
341	Forward Rate Agreement Settlement Confirmation
350	Advice of Loan/Deposit Interest Payment
360	Single Currency Interest Rate Derivative Confirmation
361	Cross Currency Interest Rate Swap Confirmation
362	Interest Rate Reset/Advice of Payment
364	Single Currency Interest Rate Derivative Confirmation
365	Cross Currency Interest Rate Swap Termination/Recouponing Confirmation
380	Foreign Exchange Order
381	Foreign Exchange Order Confirmation

Documentary Credits & Guarantees
700	Issue of Documentary Credit
701	Issue of Documentary Credit
705	Pre-Advice of a Documentary Credit
707	Amendment to a Documentary Credit
710	Advice of a 3rd Bank’s Documentary Credit
711	Advice of a 3rd Bank’s Documentary Credit
720	Transfer of a Documentary Credit
721	Transfer of a Documentary Credit
730	Acknowledgement
732	Advice of Discharge
734	Advice of Refusal
740	Authorization to Reimburse
742	Reimbursement Claim
747	Amendment to an Authorization to Reimburse
750	Advice of Discrepancy
752	Authorization to Pay, Accept or Negotiate
754	Advice of Payment/Acceptance/Negotiations
756	Advice of Reimbursement or Payment
760	Guarantee/Standby LC
767	Guarantee/ Standby LC Amendment
768	Acknowledgement of a Guarantee/ Standby LC Message
769	Advice of Reduction or Release

Cash Management & Customer Status
900	Confirmation of Debit
910	Confirmation of Credit
920	Request Message
935	Rate Change Advice
940	Customer Statement Message
941	Balance Report
942	Interim Transaction Report
950	Statement Message
960	Request for Service Initiation Message
961	Initiation Response Message
962	Key Service Message
963	Key Acknowledgement Message
964	Error Message
965	Error in Key Service Message
966	Discontinue Service Message
967	Discontinuation Acknowledgement Message
970	Netting Statement
971	Netting Balance Report
972	Netting Interim Statement
973	Netting Request Statement
985	Status Enquiry
986	Status Report

EDI Standards

The Definitive Guide

Overview

Contents

Chapter 1

Definition of EDI Standard

Definition of EDI Standards

10 Common EDI Communication Standards

Chapter 2

ANSI ASC X12

Chapter 3

TRADACOMS

Chapter 4

UN/EDIFACT

Chapter 5

ODETTE

Chapter 6

EANCOM

Chapter 7

VICS

Chapter 8

VDA

Chapter 9

HIPAA

Chapter 10

RosettaNet

Chapter 11

SWIFT

Customer Payments & Checks

Treasury Markets–Foreign Exchange, Money Markets & Derivatives

Documentary Credits & Guarantees

Cash Management & Customer Status

Chapter 12

Benefits of EDI Standards

Conclusion