EDI Standards

The Definitive Guide

In this in-depth guide you’ll learn:

  • Definition of EDI Standards
  • History of EDI Standards
  • 10 Common EDI Standards
  • EDI Standards Used by Different Industries
  • Benefits of Using EDI Standards

Let’s dive right in!

Overview

EDI standards began to emerge in the mid-1980s and were purposely designed to be entirely separate (not dependent upon) changes in communication and software technologies.

EDI standards ultimately define the rules to be considered for the issuance and interpretation of a particular EDI business transaction.

Chapter 1

Definition of EDI Standards

In this chapter, we will discuss the following topics:

- Definition of EDI Standards
- History of EDI Standards
- - EDI Standards Adoption by Various Industries
10 Common EDI Communication Standards

Let’s dive right in!

Definition of EDI Standards

EDI communication standards are the requirements for the format and composition of EDI documents. EDI standards delineate the correct order and location of units of data in each EDI document.

Ever since EDI came onto the scene in 1960, many industries have attempted to standardize B2B communications. Due to various business requirements, many industries have optimized their own standards and formats which resulted in more than a dozen popular EDI standards in use today. EDI standards began to emerge in the mid-1980s and were purposely designed to be entirely separate (not dependent upon) changes in communication and software technologies.

EDI is based on the use of message standards, ensuring that all participants are using a common language. A message standard consists of uniform formats for business documents, which have been adopted for electronic transmission. It also includes security and control elements, as well as other rules and conventions relating to the use of transaction sets/documents that all users agree to follow. This electronic communication means you are efficiently and effectively providing your trading partners with accurate and complete business requirements.

Because EDI documents must be processed by computers rather than humans, a standard format must be used so that the computer will be able to read and understand the documents. In this guide, we are going to discuss the 10 common EDI communication standards

10 Common EDI Communication Standards

  • ANSI ASC X12
  • TRADACOMS
  • UN/EDIFACT
  • ODETTE
  • EANCOM
  • VICS
  • VDA
  • HIPPA
  • RosettaNet
  • SWIFT

Chapter 2

ANSI ASC X12

In this chapter, we will talk about the importance of ANSI ASC X12 EDI standard.

It was originally developed to support companies across different industry sectors in North America

In the following chapters, we will discuss some of the important benefits of EDI Standards

Let's get started!

American National Standard Institute (ANSI) founded the Accredited Standards Committee (ASC) in 1979 to develop uniform standards for the inter-industry electronic exchange of business transactions, namely electronic data interchange (EDI). This standard is also sometimes called ANSI X12 Standard or just simply X12.

ANSI X12 was originally developed to support companies across different industry sectors in North America however, today there are more than 300,000 companies worldwide using X12 EDI standards in daily business transactions.

Each EDI X12 transaction type is differentiated by a unique 3-digit number and there are more than 300 different types of X12 EDI standards for various industries from finance, government, healthcare, insurance, banking, transportation, and many more. ASC also contributes to UN/EDIFACT messages that are used widely outside of the United States and develop standards for CICA (Context Inspired Component Architecture) and XML schemas.

Here is the list of some of the common EDI X12 transaction types used by various industries,

Retail

EDI X12 Transaction Number EDI Transaction Name / Document Type
EDI 180
Return Merchandise Authorization and Notification
EDI 290
Cooperative Advertising Agreements
EDI 810
Invoice
EDI 816
Organizational Relationships
EDI 832
Price/Sales Catalog
EDI 846
Inventory Inquiry/Advice
EDI 850
Purchase Order
EDI 855
Purchase Order Acknowledgment
EDI 856
Ship Notice/Manifest
EDI 857
Shipment and Billing Notice
EDI 860
Purchase Order Change Request - Buyer Initiated
EDI 865
Purchase Order Change Acknowledgement/Request – Seller Initiated
EDI 869
Order Status Inquiry
Read More
EDI 870
Order Status Report
Read More
EDI 875
Grocery Product Purchase Order
Read More
EDI 876
Grocery Products Purchase Order Change
Read More
EDI 877
Manufacturer Coupon Family Code Structure
Read More
EDI 880
Grocery Products Invoice
Read More
EDI 881
Manufacturer Coupon Redemption Detail
Read More
EDI 885
Retail Account Characteristics
Read More
EDI 887
Coupon Notification
Read More
EDI 888
Item Maintenance
Read More

Grocery

EDI X12 Transaction Number EDI Transaction Name / Document Type
EDI 180
Return Merchandise Authorization and Notification
EDI 290
Cooperative Advertising Agreements
EDI 810
Invoice
EDI 816
Organizational Relationships
EDI 832
Price/Sales Catalog
EDI 846
Inventory Inquiry/Advice
EDI 850
Purchase Order
EDI 855
Purchase Order Acknowledgment
EDI 856
Ship Notice/Manifest
EDI 857
Shipment and Billing Notice
EDI 860
Purchase Order Change Request - Buyer Initiated
EDI 865
Purchase Order Change Acknowledgement/Request – Seller Initiated

Government

EDI X12 Transaction Number EDI Transaction Name / Document Type
EDI 100
Business Entity Filings
EDI 150
Tax Rate Notification
EDI 151
Electronic Filing of Tax Return Data Acknowledgment
EDI 152
Statistical Government Information
EDI 153
Unemployment Insurance Tax Claim or Charge Information
EDI 154
Uniform Commercial Code Filing
EDI 175
Court and Law Enforcement Notice
EDI 176
Court Submission TYPE
EDI 185
Royalty Regulatory Report
EDI 195
Federal Communications Commission (FCC) License Application
EDI 251
Pricing Support
EDI 256
Periodic Compensation
EDI 280
Voter Registration Information
EDI 870
Order Status Report
EDI 875
Grocery Product Purchase Order

Logistics

EDI X12 Transaction Number EDI Transaction Name / Document Type
EDI 104
Air Shipment Information
EDI 106
Motor Carrier Rate Proposal
EDI 107
Request for Motor Carrier Rate Proposal
EDI 108
Response to a Motor Carrier Rate Proposal
EDI 110
Air Freight Details and Invoice
EDI 204
Motor Carrier Load Tender
EDI 210
Motor Carrier Freight Details and Invoice
EDI 211
Motor Carrier Bill of Lading
EDI 212
Motor Carrier Delivery Trailer Manifest
EDI 213
Motor Carrier Shipment Status Inquiry
EDI 214
Transportation Carrier Shipment Status Message
EDI 215
Motor Carrier Pick-up Manifest
EDI 216
Motor Carrier Shipment Pick-up Notification
EDI 217
Motor Carrier Loading and Route Guide
EDI 218
Motor Carrier Tariff Information
EDI 240
Grocery Products Purchase Order Change
EDI 250
Purchase Order Shipment Management Document
EDI 601
U.S. Customs Export Shipment Information
EDI 602
Transportation Services Tender
EDI 714
Intermodal Group Loading Plan
EDI 920
Loss or Damage Claim - General Commodities
EDI 990
Accept or Decline 204 Shipment

Finance

EDI X12 Transaction Number EDI Transaction Name / Document Type
EDI 248
Account Assignment/Inquiry and Service/Status
Read More
EDI 810
Invoice
Read More
EDI 811
Consolidated Service Invoice/Statement
Read More
EDI 812
Credit/Debit Adjustment
Read More
EDI 818
Commission Sales Report
Read More
EDI 819
Operating Expense Statement
Read More
EDI 820
Payment Order/Remittance Advice
Read More
EDI 821
Financial Information Reporting
Read More
EDI 822
Account Analysis
Read More
EDI 823
Lockbox
Read More
EDI 824
Application Advice
EDI 827
Financial Return Notice
Read More
EDI 828
Debit Authorization
Read More
EDI 829
Payment Cancellation Request
Read More
EDI 831
Application Control Totals
Read More
EDI 859
Freight Invoice
Read More
EDI 980
Functional Group Totals
Read More

Chapter 3

TRADACOMS

In this chapter, we will discuss about TRADACOMS,

It was originally introduced in 1982.

It is primarily used in the UK retail sector.

Let’s begin!

Tradacoms (Trading DAA Communications) is an early EDI standard that was originally introduced in 1982 and was primarily used in the UK retail sector. It was maintained and extended by the UK Article Numbering Association, now called GS1 UK. Slowly this standard become less obsolescent as its development of it effectively ceased in 1995. Despite this, it has proved durable and most of the retail EDI traffic in the UK still uses it today.

TRADACOMS uses multi messages instead of relying on a format of single messaging. TRADACOMS communication is comprised of 26 messages structured in a hierarchy. Each TRADACOMS message, much like EDIFACT, is given a six-letter application reference. For example, an invoice message is INVFIL, a payment order is PAYORD, a utility bill is UTLHDR, and so on.

A list of Tradacoms document standards is provided below

Application Reference Message Type
ACKHDR
Acknowledgement
AVLHDR
Availability Report
BTOHDR
Book Trade Orders
PVUHDR
Book Trade Price/Availability Update
CAKHDR
Claims Acknowledgement
CLAHDR
Claims Message
CORHDR
Complex Order
CREHDR
Credit Note
CREADV
Credit Advice
CUSHDR
Customer Information
DEBADV
Debit Advice
DLCHDR
Delivery Confirmation
DELHDR
Delivery Notice
DYEHDR
Dye Instruction
GENHDR
General Communication
HSOHDR
Home Shopping Orders
INVFIL
Invoice
ISSUES
Issues
LPRHDR
Location Planning Report
PICHDR
Picking Instruction
ORDHDR
Purchase Order
PAYORD
Payment Order
PRIHDR
Price Information
PROHDR
Product Planning Report
RDAHDR
Retailer Database
RDBHDR
Retail B, 1-4 Retailer Database
RIFHDR
Retail Issues File
SADHDR
Stock Adjustment
SNPSTS
Stock Snapshot
SRMHDR
Statement & Remittance Details
SORDET
Supply and Returns Details
SORDAY
Supply and Returns Summary
SRSHDR
Supply and Returns Summary
RIFHDR
Retail Issues File
UCNHDR
Uplift Confirmation
UPLHDR
Uplift Instruction
UTLHDR
Utility Bill

Chapter 4

UN/EDIFACT

In this chapter we will discuss information related to UN/EDIFACT.

- UN/EDIFACT was developed by the United Nations
- EDIFACT is widely used across Europe
- Maintenance and further development of this standard is done through UN/CEFACT

Lets go in more detail.

UN/EDIFACT (United Nations/Electronic Data Interchange for Administration, Commerce, and Transport is the international standard that was developed by the United Nations). Comprise a set of internationally agreed standards, directo­ries, and guidelines for the electronic interchange of structured data, between independent computerized information systems. The work of maintenance and further development of this standard is done through the United Nations Centre for Trade Facilitation and Electronic Business (UN/CEFACT) under the UN Economic Commission for Europe.

Principles for trade data interchange

The principles for the establishment of any trade data interchange method or system may be summarized as follows:

  • The basis for any trade data interchange is the United Nations Trade Data Elements Directory (UNTDED), where data elements are uniquely named, tagged, and defined, and where the representation of data entries is specified both as regards expression and syntax. From this directory, data elements required to fulfill specific documentary functions are selected both for UNLK based forms and to form messages for transmission. Data elements from UNTDED used in UN Standard Message types are also part of a separate directory (EDED) in UNTDID.
  • Data elements can be grouped in various sets, systematically arranged according to agreed rules. These groups (or “segments”), which are designated by a common denominator (a segment tag), can be arranged as specified in United Nations Standard Message types (UNSM’s) or by agreement between interchange partners. Each data element is implicitly identified by its position in the segment.

Data elements in the United Nations Trade Data Elements Directory (UNTDED) are used in the segments specified in the present United Nations Trade Data Interchange Directory (UNTDID) and are also, in a condensed form for this purpose, including in a special directory (UNEDED).

The EDIFACT standard provides a set of syntax rules to structure, an interactive exchange protocol, and provides a set of standard messages which allow multi-country and multi-industry exchange of electronic business documents. EDIFACT is widely used across Europe, mainly since many companies adopted it very early on. EDIFACT has seen some adoption in the ASPAC region, however, there are currently more XML-based standards being used in this region today.

A list of UN/EDIFACT document standards is provided below:

Application Reference Message Type
APERAK
Application error and acknowledgement message
AUTHOR
Authorization message
AVLREQ
Availability request – interactive message
AVLRSP
Availability response – interactive message
BALANC
Balance message
BANSTA
Banking status message
BAPLIE
Bayplan/stowage plan occupied and empty locations message
BAPLTE
Bayplan/stowage plan total numbers message
BERMAN
Berth management message
BMISRM
Bulk marine inspection summary report message
BOPBNK
Bank transactions and portfolio transactions report message
BOPCUS
Balance of payment customer transaction report message
BOPDIR
Direct balance of payment declaration message
BOPINF
Balance of payment information from customer message
BUSCRD
Business credit report message
CALINF
Vessel call information message
CASINT
Request for legal administration action in civil proceedings message
CASRES
Legal administration response in civil proceedings message
CHACCO
Chart of accounts message
CLASET
Classification information set message
CNTCND
Contractual conditions message
COACSU
Commercial account summary message
COARRI
Container discharge/loading report message
CODECO
Container gate-in/gate-out report message
CODENO
Permit expiration/clearance ready notice message
COEDOR
Container stock report message
COHAOR
Container special handling order message
COLREQ
Request for a documentary collection message
COMDIS
Commercial dispute message
CONAPW
Advice on pending works message
CONDPV
Direct payment valuation message
CONDRA
Drawing administration message
CONDRO
Drawing organization message
CONEST
Establishment of contract message
CONITT
Invitation to tender message
CONPVA
Payment valuation message
CONQVA
Quantity valuation message
CONRPW
Response of pending works message
CONTEN
Tender message
CONWQD
Work item quantity determination message
COPARN
Container announcement message
COPAYM
Contributions for payment
COPINO
Container pre-notification message
COPRAR
Container discharge/loading order message
COREOR
Container release order message
COSTCO
Container stuffing/stripping confirmation message
COSTOR
Container stuffing/stripping order message
CREADV
Credit advice message
CREEXT
Extended credit advice message
CREMUL
Multiple credit advice message
CUSCAR
Customs cargo report message
CUSDEC
Customs declaration message
CUSEXP
Customs express consignment declaration message
CUSPED
Periodic customs declaration message
CUSREP
Customs conveyance report message
CUSRES
Customs response message
DEBADV
Debit advice message
DEBMUL
Multiple debit advice message
DEBREC
Debts recovery message
DELFOR
Delivery schedule message
DELJIT
Delivery just in time message
DESADV
Dispatch advice message
DESTIM
Equipment damage and repair estimate message
DGRECA
Dangerous goods recapitulation message
DIRDEB
Direct debit message
DIRDEF
Directory definition message
DMRDEF
Data maintenance request definition message
DMSTAT
Data maintenance status report/query message
DOCADV
Documentary credit advice message
DOCAMA
Advice of an amendment of a documentary credit message
DOCAMI
Documentary credit amendment information message
DOCAMR
Request for an amendment of a documentary credit message
DOCAPP
Documentary credit application message
DOCARE
Response to an amendment of a documentary credit message
DOCINF
Documentary credit issuance information message
ENTREC
Accounting entries message
FINCAN
Financial cancellation message
FINPAY
Multiple interbank funds transfer message
FINSTA
Financial statement of an account message
GENRAL
General purpose message
GESMES
Generic statistical message
HANMOV
Cargo/goods handling and movement message
ICASRP
Insurance claim assessment and reporting message
ICSOLI
Insurance claim solicitor’s instruction message
IFCSUM
Forwarding and consolidation summary message
IFTCCA
Forwarding and transport shipment charge calculation message
IFTDGN
Dangerous goods notification message
IFTFCC
International transport freight costs and other charges message
IFTIAG
Dangerous cargo list message
IFTICL
Cargo insurance claims message
IFTMAN
Arrival notice message
IFTMBC
Booking confirmation message
IFTMBF
Firm booking message
IFTMBP
Provisional booking message
IFTMCA
Consignment advice message
IFTMCS
Instruction contract status message
IFTMFR
International Forwarding And Transport
IFTMIN
Instruction message
IFTRIN
Forwarding and transport rate information message
IFTSAI
Forwarding and transport schedule and availability information me
IFTSTA
International multimodal status report message
IFTSTQ
International multimodal status request message
IHCEBI
Interactive health insurance eligibility and benefits inquiry and
IHCLME
Health care claim or encounter request and response – interactive
IMPDEF
EDI implementation guide definition message
INFCON
Infrastructure condition message
INFENT
Enterprise accounting information message
INSDES
Instruction to dispatch message
INSPRE
Insurance premium message
INSREQ
Inspection request message
INSRPT
Inspection report message
INTCHG
Interchange Control Structures
INVOIC
Invoice message
INVRPT
Inventory report message
IPPOAD
Insurance policy administration message
IPPOMO
Motor insurance policy message
ISENDS
Intermediary system enablement or disablement message
ITRRPT
In transit report detail message
JAPRES
Job application result message
JINFDE
Job information demand message
JOBAPP
Job application proposal message
JOBCON
Job order confirmation message
JOBMOD
Job order modification message
JOBOFF
Job order message
JUPREQ
Justified payment request message
LEDGER
Ledger message
LREACT
Life reinsurance activity message
LRECLM
Life reinsurance claims message
MEDPID
Person identification message
MEDPRE
Medical prescription message
MEDREQ
Medical service request message
MEDRPT
Medical service report message
MEDRUC
Medical resource usage and cost message
MEQPOS
Means of transport and equipment position message
MOVINS
Stowage instruction message
MSCONS
Metered services consumption report message
ORDCHG
Purchase order change request message
ORDERS
Purchase order message
ORDRSP
Purchase order response message
OSTENQ
Order status enquiry message
OSTRPT
Order status report message
PARTIN
Party information message
PASREQ
Travel tourism and leisure product application status request
PASRSP
Travel tourism and leisure product application status response
PAXLST
Passenger list message
PAYDUC
Payroll deductions advice message
PAYEXT
Extended payment order message
PAYMUL
Multiple payment order message
PAYORD
Payment order message
PRICAT
Price/sales catalogue message
PRIHIS
Pricing history message
PROCST
Project cost reporting message
PRODAT
Product data message
PRODEX
Product exchange reconciliation message
PROINQ
Product inquiry message
PROSRV
Product service message
PROTAP
Project tasks planning message
PRPAID
Insurance premium payment message
QALITY
Quality data message
QUOTES
Quote message
RDRMES
Raw data reporting message
REBORD
Reinsurance bordereau message
RECADV
Receiving advice message
RECALC
Reinsurance calculation message
RECECO
Credit risk cover message
RECLAM
Reinsurance claims message
RECORD
Reinsurance core data message
REGENT
Registration of enterprise message
RELIST
Reinsured objects list message
REMADV
Remittance advice message
REPREM
Reinsurance premium message
REQDOC
Request for document message
REQOTE
Request for quote message
RESETT
Reinsurance settlement message
RESMSG
Reservation message
RESREQ
Reservation request – interactive message
RESRSP
Reservation response – interactive message
RETACC
Reinsurance technical account message
RETANN
Announcement for returns message
RETINS
Instruction for returns message
RPCALL
Repair call message
SAFHAZ
Safety and hazard data message
SANCRT
International movement of goods governmental regulatory message
SKDREQ
Schedule request – interactive message
SKDUPD
Schedule update – interactive message
SLSFCT
Sales forecast message
SLSRPT
Sales data report message
SOCADE
Social administration message
SSIMOD
Modification of identity details message
SSRECH
Worker’s insurance history message
SSREGW
Notification of registration of a worker message
STATAC
Statement of account message
STLRPT
Settlement transaction reporting message
SUPCOT
Superannuation contributions advice message
SUPMAN
Superannuation maintenance message
SUPRES
Supplier response message
TANSTA
Tank status report message
TAXCON
Tax control message
TIQREQ
Travel tourism and leisure information inquiry request – interactive
TIQREQ
Travel tourism and leisure information inquiry request – interactive
TIQRSP
Travel tourism and leisure information inquiry response – interactive
TPFREP
Terminal performance message
TSDUPD
Timetable static data update – interactive message
TUPREQ
Travel, tourism and leisure data update request – interactive message
TUPRSP
Travel, tourism and leisure data update response – interactive message
UTILMD
Utilities master data message
UTILTS
Utilities time series message
VATDEC
Value added tax message
VESDEP
Vessel departure message
WASDIS
Waste disposal information message
WKGRDC
Work grant decision message
WKGRRE
Work grant request message

Chapter 5

ODETTE

ODETTE is a group that represents the interests of the automotive industry in Europe.

The great strength of ODETTE is that they are created by people who are experts in their field.

Provides robust security via encryption methods and digital certificates

Lets get started,

ODETTE EDI Standards

Organization of Data Exchange by Tele Transmission in Europe also known as ODETTE is a group that represents the interests of the automotive industry in Europe. Just like AIAG (Automotive Industry Action Group) in North America. ODETTE developed two communication standards/protocols such as OFTP and OFTP2. These communication standards provide robust security via encryption methods and digital certificates to communicate with various software securely and efficiently to successfully exchange EDI data.

ODETTE mission is to improve the efficiency and enhance the competitiveness of the European automotive industry within the global economy. To realize this mission, Odette develops standards and provides tools and services which support the digitalization of logistics management and supply chain communications throughout the world. Thousands of automotive companies use Odette standards and depend on the integrity, reliability, and security of Odette services.

The great strength of our standards is that they are created by people who are experts in their field and know the real needs of the companies they represent. They are regularly reviewed to ensure that they remain relevant in the ever-evolving automotive world and new ones are developed to meet fresh challenges as they arise.

We know, however, that the value of standards lies in wide-scale adoption, so we make them freely available to the whole community.


Application Reference Message Type
DELINS
Delivery Forecast / Delivery
EXHAND
For Delivery Schedule Exception Handling
CALDEL
JIT Delivery
SYNCRO
Sequenced Delivery
KANBAN
KANBAN Delivery
FORDIS
‘Ready for Dispatch’ Advice
AVIEXP
Dispatch Advice
INVOIC
Invoice
STOACT
Inventory Report
TRINAD
Forwarding Instruction
CONSUM
Consignment Consolidation
ORDERR
Purchase Order
ORDCHG
Order Change
REPORD
Order Response
PRILST
Price List Based
REMADV
Remittance Advice
STATAC
Account Statement

Chapter 6

EANCOM

EANCOM was originally developed for the retail sector. 

But now found in a variety of other industry sectors such as healthcare, construction, and publishing

EANCOM was originally developed for the retail sector and has subsequently grown to become the most widely used UN/EDIFACT subset and is now found in a variety of other industry sectors such as healthcare, construction, and publishing.

EANCOM standard messages can be divided into four categories,

  1. Master Data
  2. Commercial Transactions
  3. Reports and Planning
  4. Transporter

Master Data Messages:

These messages contain data that rarely changes such as product measurements, names, addresses, etc.  This includes ‘The party information message’ and ‘The product information messages’

The party information message: It identifies all the locations such as name, contact person, address financial accounts, EAN location numbers, etc.) associated with subsequent commercial transactions and their related operational information

The product information messages: These messages provide information such which is descriptive, logistical, and financial of a product or a service.

ENCOM-EDI-Standard

Commercial Transactions Messages

There are four types of commercial transaction messages which cover basic trading cycle messages such as quotation requests to remittance advice:

  1. The Quotation Messages: These messages contain all information relevant to the supply chain of the goods or services requested by the buyer. For eg: terms of delivery, payment terms, price, allowances, charges, etc.
  2. The Purchase Order set of messages: Order changes, order confirmation for example relevant quantities, dates, location of delivery, and more
  3. The Transport and Logistics messages: Provides information related to transport and receipt of previously ordered products.
  4. The Invoice and Remittance Advice messages: Confirmation of the payment of the goods supplied by the supplier.

Reports and Planning

This type of message includes trading reports which allow partners to plan the future. They provide up-to-date reports and forecasts concerning delivery, sales, and stocks which enables business partners to exchange critical information to understand each other requirements and enable the partners involved to plan their activities and marketing strategies.

Benefits of ENCOM

  1. Use a standard numbering convention – EAN unique identification number and recognized worldwide. This helps business partners not to maintain complex reference codes for each business partner’s internal codes.
  2. Messages are simple and accurate – Simplified EDI messages, reduces transmission costs and facilitate processing
  3. Multi industry standard – The uniqueness of the EAN number allows any item to be identified and consequently any business, regardless of its activity.
  4. International – ENCOM messages are used worldwide covering more than 80+ countries.
  5. Maintenance and support – Representatives from various industries have established several project teams with the objective of analyzing specific issues and developing business-oriented solutions

Chapter 7

VICS

Since its inception in 1986, VICS has operated as an independent entity, with the support and assistance of GS1 US

In 2012, GS1 US and VICS signed a memorandum of understanding to merge their operations

VICS

VICS stands for The Voluntary Inter-Industry Commerce Standard. Since its inception in 1986, VICS has operated as an independent entity, with the support and assistance of GS1 US. VICS has enabled companies in the retail and consumer-focused industries to eliminate billions of dollars of waste and delay. By creating voluntary guidelines, often referred to as “standards,” VICS has created new best practices that ultimately lead to lower costs and better availability of products for consumers. VICS’ volunteer members improve the flow of products and information throughout retailing and the consumer-focused industries that supply retail.

The Association provides leadership and an environment in which executives can make a difference in their industry, their company performance – and their personal commitment to make the world work a little bit better. VICS’ members help define the next best practices in the industries and thus anticipate and optimize business processes and costs.

In 2012, GS1 US and the Voluntary Interindustry Commerce Solutions (VICS) Association have signed a memorandum of understanding to merge their operations. The merger is designed to streamline the standards adoption process for industry and give the not-for-profit organizations’ members access to standards for a broader range of supply-chain functions.

The joint GS1 US-VICS initiative will reside in the GS1 US Apparel and General Merchandise group, opening the door for cross-industry synergies, and providing expanded resources, technical expertise, and global reach.

Chapter 8

VDA

VDA serves the needs of the German automotive industry by developing standards and best practices

The VDA has developed over thirty messages to meet the need of companies such as VW, Audi, Bosch, Continental, and Daimler AG

VDA

The German Association of the automotive industry (VDA) has its headquarters in Berlin, Germany. VDA serves the needs of the German automotive industry by developing standards and best practices. VDA consists of more than 620 companies involved in production for the automotive industry in the Federal Republic of Germany. The members are divided into three manufacturer groups automobile manufacturers, automotive suppliers, and trailers, special bodies, buses.

These three manufacturer groups find their representation in three divisions each assigned a managing director. More than 80 employees in 20 departments actively pursue the interests of the German automotive industry.

The VDA has developed over thirty messages to meet the need of companies such as VW, Audi, Bosch, Continental, and Daimler AG. Further information about these messages can be found via the link below.

A list of VDA document standards is provided below:

Application Reference Message Type
4902
AcknowledgTransport Label Barcode-enabled incl. VDA 4913 ement
4905
Call off
4905/2
Call off – Delivery Instruction (Odette Message DELINS)
4906
Invoice
4907
Remittance Advice
4908
Credit Advice
4911
Prices
4912
Delivery Note incl. VDA 4913
4913
Delivery Note
4914
Odette specification for file transfer
4915
Detailed Call Off (JIT)
4916
Call Off Just-in-sequence
4918
Vehicle Identification and Transport Data
4919
Vehicle Arrival and Departure Notification
4920
Forwarding Instruction
4921
Delivery Data
4922
Forwarding Instruction incl. VDA 4913
4923
Enquiry (Odette Message ENQIRY)
4924
Offer/Quotation (Odette Message OFFERR)
4925
Purchase Order
4926
Acknowledgement of Order (Odette Message REPORD)
4927
Equipment Statement and Equipment Movement
4929
Delivery Note (Odette Message AVIEXP)
4932
Invoice (Odette-Nachricht INVOIC)
4951
Engineering Data Message (ENGDAT)
4970
Delivery Forecast
4971
Collection Order
4972
Dispatch Note ex Works/Plant
4973
Vehicle Arrival
4974
Vehicle Departure
4975
Change / Information Note
4976
Change / Information Confirmation
4977
Damage Note
4978
Repair Start / End Note
4979
Ready for Dispatch Note
4980
Loading Instructions

Chapter 9

HIPAA

A key component of HIPAA is the establishment of national standards for electronic health care transactions and national identifiers for providers, health insurance plans, and employers

It protect sensitive patient health information from being disclosed without the patient’s consent or knowledge

HIPPA-Compliance

HIPPA stands for The Health Insurance Portability and Accountability Act was enacted by the U.S congress in 1996. It’s a federal law that required the creation of national standards to protect sensitive patient health information from being disclosed without the patient’s consent or knowledge.  It generally prohibits healthcare providers and healthcare businesses, called covered entities, from disclosing protected information to anyone other than a patient and the patient’s authorized representatives without their consent. With limited exceptions, it does not restrict patients from receiving information about themselves. It does not prohibit patients from voluntarily sharing their health information however they choose, nor – if they disclose medical information to family members, friends, or other individuals not a part of a covered entity – legally require them to maintain confidentiality.

The act consists of five titles,

Title 1 – Health Care Access, Portability, and Renewability

Title 2 – Preventing Health Care Fraud and Abuse, Administrative Simplification, Medical Liability Reform

Title 3 – Tax-related health provisions governing medical savings accounts

Title 4 – Application and enforcement of group health insurance requirements

Title 5 – Revenue offset governing tax deductions for employers

A key component of HIPAA is the establishment of national standards for electronic health care transactions and national identifiers for providers, health insurance plans, and employers. The standards are meant to improve the efficiency and effectiveness of the North American health care system by encouraging the widespread use of EDI in the U.S health care system.

The HIPAA EDI transaction sets are based on X12 and the key message types are described below.

EDI X12 Transaction Number EDI Transaction Name / Document Type
EDI 835
EDI Health Care Claim Payment/Advice Transaction Set
EDI 834
EDI Benefit Enrollment and Maintenance Set
EDI 820
Payment Order/Remittance Advice
EDI 270
Eligibility, Coverage or Benefit Inquiry
EDI 271
Eligibility, Coverage or Benefit Information
EDI 276
Health Care Claim Status Request
EDI 277
Health Care Claim Status Notification
EDI 278
Health Care Services Insurance/Benefit Review Information
EDI 997
Functional Acknowledgment

Chapter 10

RosettaNet

The RosettaNet standard is widely spread in the global semiconductor industry, but also in electronic components, consumer electronics, telecommunication, and logistics

RoseetaNet

RosettaNet is a subsidiary of GS1 US, formerly the Uniform Code Council, Inc. (UCC). RosettaNet is a non-profit consortium aimed at establishing standard processes for the sharing of business information (B2B). This consists of a consortium of major computer, consumer electronics, semi-conductor manufacturers, telecommunications, and logistics companies working together to create and implement industry-wide, open e-business process standards. These standards form a common e-business language, aligning processes between supply chain partners on a global basis.

The standard is widely spread in the global semiconductor industry, but also in electronic components, consumer electronics, telecommunication, and logistics. RosettaNet originated in the USA and is widely used there, but it is also well accepted and even supported by governments in Asia. Due to the widespread use of EDIFACT in Europe, RosettaNet is used less, but it is growing.

The RosettaNet document standard is based on XML and defines message guidelines, business processes interface and implementation frameworks for interactions between companies. Using RosettaNet Partner Interface Processes (PIPs), business partners of all sizes can connect electronically to process transactions and move information within their extended supply chains.

RosettaNet covers a broad range of logistics and financial transactions, including purchase orders, shipment notices, invoices, return requests, quotes, and more. Further information about

RosettaNet PIP documents can be found at the link below.

Application Reference Message Type
3A1
Request Quote
3A2
Request Price and Availability
3A3
Request Shopping Cart Transfer
3A4
Request Purchase Order
3A5
Query Order Status
3A6
Distribute Order Status
3A7
Notify of Purchase Order Update
3A8
Request Purchase Order Change
3A9
Request Purchase Order Cancellation
3A10
Notify of Quote Acknowledgement
3A13
Notify of Purchase Order Information
3A14
Distribute Planned Order
3B1
Distribute Transportation Projection
3B2
Notify of Advance Shipment
3B3
Distribute Shipment Status
3B4
Query Shipment Status
3B5
Request Shipment Change
3B6
Notify of Shipments Tendered
3B11
Notify of Shipping Order
3B14
Request Shipping Order Cancellation
3B18
Notify of Shipment Documentation
3C1
Return Product
3C2
Request Financing Approval
3C3
Notify of Invoice
3C4
Notify of Invoice Reject
3C5
Notify of Billing Statement
3C6
Notify of Remittance Advice
3C7
Notify of Self-Billing Invoice

Chapter 11

SWIFT

SWIFT operates a worldwide financial messaging network that exchanges messages between banks and financial institutions.

As of 2022, SWIFT linked 10K+ financial institutions across 200+ countries

Swift

SWIFT stands for The Society of Worldwide Interbank Financial Telecommunication. It was formed in 1973 and is headquartered in Brussels. SWIFT operates a worldwide financial messaging network that exchanges messages between banks and financial institutions. SWIFT also markets software and services to financial institutions, much of it for use on the SWIFTNet Network.

SWIFTNet is the infrastructure used to exchange these documents and FIN, InterAct and FileAct are used to encode the SWIFT documents for transmission. Most interbank messages use the SWIFT network. As of 2022, SWIFT linked 10K+ financial institutions across 200+ countries. The SWIFT document standard is split into four areas,

  1. Customer payments and checks
  2. Treasury markets-foreign exchange, money markets, and derivates
  3. Documentary credits and guarantees
  4. Cash management and customer status
Documentary Credits & Guarantees
700
Issue of Documentary Credit
705
Pre-Advice of a Documentary Credit
707
Amendment to a Documentary Credit
710
Advice of a 3rd Bank’s Documentary Credit
730
Acknowledgement
732
Advice of Discharge
734
Advice of Refusal
740
Authorization to Reimburse
742
Reimbursement Claim
747
Amendment to an Authorization to Reimburse
750
Advice of Discrepancy
752
Authorization to Pay, Accept or Negotiate
754
Advice of Payment/Acceptance/Negotiations
756
Advice of Reimbursement or Payment
760
Guarantee/Standby LC
767
Guarantee/ Standby LC Amendment
768
Acknowledgement of a Guarantee/ Standby LC Message
769
Advice of Reduction or Release
Cash Management & Customer Status
900
Confirmation of Debit
920
Request Message
935
Rate Change Advice
940
Customer Statement Message
941
Balance Report
942
Interim Transaction Report
950
Statement Message
960
Request for Service Initiation Message
961
Request for Service Initiation Message
961
Initiation Response Message
962
Key Service Message
963
Key Acknowledgement Message
964
Error Message
965
Error in Key Service Message
966
Discontinue Service Message
967
Discontinuation Acknowledgement Message
970
Netting Statement
971
Netting Balance Report
973
Netting Request Statement
985
Status Enquiry
986
Status Report
Treasury Markets–Foreign Exchange, Money Markets & Derivatives
300
Foreign Exchange Confirmation
303
Forex/Currency Option Allocation Instruction
305
Foreign Currency Option Confirmation
306
Foreign Currency Option Confirmation
307
Advice/Instruction of a 3rd Party FX Deal
308
Instruction for a Gross/Net Settlement of 3rd Party FX deals
320
Fixed Loan/Deposit Confirmation
321
Instruction to Settle a 3rd Party Loan /Deposit
330
Call/Notice (Loan/Deposit Confirmation)
304
Forward Rate Agreement Confirmation
341
Forward Rate Agreement Settlement Confirmation
341
Forward Rate Agreement Settlement Confirmation
350
Advice of Loan/Deposit Interest Payment
360
Forward Rate Agreement Settlement Confirmation
361
Cross Currency Interest Rate Swap Confirmation
362
Interest Rate Reset/Advice of Payment
364
Single Currency Interest Rate Derivative Confirmation
365
Cross Currency Interest Rate Swap Termination/Recouponing Confirmation
380
Foreign Exchange Order
381
Foreign Exchange Order Confirmation
Customer Payments & Checks
101
Request for Transfer
102 / 102+
Multiple Customer Credit Transfer
103 / 103+ / 103 REMIT
Single Customer Credit Transfer
104
Direct Debit and Request for Debit Transfer Message
105
EDIFACT Envelope
106
EDIFACT Envelope
107
General Direct Message
110
Advice of Check(s)
111
Request for Stop Payment of a Check
112
Status of a Request for Stop Payment of a Check
121
Multiple Interbank Funds Transfer

Chapter 12

Benefits of EDI Standards

Here are some of the benefits of EDI standards:

- Improved data accuracy
- Reduce labor processing cost
- Reduce filing of paperwork
- Be complaint with trading partners

Read more!

The reason for implementing EDI standards is because suppliers and other trading partner facilities are increasingly more tactical rather than strategic, with speed and accuracy acting as the driving force behind this decision. Additional benefits include:

  • Improved data accuracy
  • Effective customer service
  • Reduced manual data entry
  • Reduced postage and handling cost
  • Reduced cost of printing forms
  • Reduced mail time
  • Reduced labor processing cost
  • Reduced order cycle time
  • Reduced lead times
  • Reduced filing of paperwork
  • Reduced inventory carrying cost
  • Improve trading partner compliance
Conclusion

EDI standards are useful for electronically exchanging structured data between business partners. As discussed in this guide, there are different EDI standards. Some were developed specifically for industries, and others spread throughout more sectors or regions.

EDI standards ultimately define the rules to be considered for the issuance and interpretation of a particular EDI business transaction. Thus, purchase orders, shipping invoices, notices, or any other document to be exchanged must be generated in compliance with the standards defined by the EDI language used.

These standards establish the order in which the information must be presented, the minimum mandatory data to be shown in each message or document, the methodology to be used to label the different fields obtained in a message, etc.

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