EDI 945 - Warehouse Shipping Advice

The EDI 945 warehouse shipping advice is a type of electronic data interchange transaction set that is used to confirm the completion of a shipment. The 945 is usually sent from a third-party logistics provider (3PL) or remote warehouse, to their client, letting them know that a shipment has taken place.

View the full list of EDI X12 documents and transactions

What is EDI 945?

The EDI 945 – Warehouse Shipping Advice is usually sent by a third-party warehouse or third-party logistics firm to notify a supplier that a shipment has been made. It provides the information needed for the supplier to reconcile the quantity shipped against the quantity ordered, create an invoice, and generate an 856 Advance Ship Notice (ASN).

This electronic document complies with the ANSI X12 EDI specification.

Benefits of the EDI 945

All EDI documents are securely encrypted in transit, allowing trading partners to send sensitive data such as pricing and contact information safely. benefits are dependent on how automated and integrated the transaction is for both the sender and receiver.

Reduce manual effort within the warehouse to manually submit shipping advice documents and reduce time for the supplier to process paper-based shipping documents

Eliminate errors by reducing the volume of paperwork and increase operating efficiencies through reduced time requirements to complete transactions by both parties

For sellers, essential information is available to update sales orders and inventory quantities along with completing EDI 856 creation for those customers that require it.

How is an EDI 945 Used?

in preparation of a shipment a seller sends their 3PL or warehouse a 940 Warehouse Shipping Order, which outlines the goods required and other shipping details and instructions. The warehouse works to complete the order shipment and returns an EDI 945 once the shipment has left the warehouse. EDI 945 relays the details of the shipment.

The EDI 945 contains all the information the seller needs to reconcile the shipment against the sales order and send an EDI 856 Advance Ship Notice if required. The seller will confirm their receipt of EDI 945 by sending back an EDI 997 Functional Acknowledgement. 

EDI 945 Warehouse Shipping Advice Segments

  • Product SKUs or identifiers and quantities shipped 
  • Shipment date and time of departure 
  • Seller, warehouse, and/or delivery location information 
  • Carrier details and shipping method 
  • Shipment payment information 
  • Shipment tracking information, such as a tracking number or bill of lading number 
  • Inventory tracking information such a lot/batch numbers and serial numbers 
  • Carton and pallet level detail where appropriate

EDI 945 Specifications


The American National Standards Institute (ANSI) chartered the Accredited Standards Committee (ASC) X12 to develop uniform standards for inter-industry electronic exchange of business transactions, namely electronic data interchange. ASC X12 also contributes to UN/EDIFACT messages that are used widely outside of the United States.

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Looking for more? We got you!

We got the goods to help you utilize your EDI services effectively. We encourage you to explore our available resources below

Full List of EDI ANSI X12 Documents and Transactions

Read the full list of EDI x12 Documents and Transactions. PDF version available for download!

The Complete EDI Guide

Dive into this complete guide to all things EDI. From the history to EDI to the costs of doing EDI, this guide covers it all! Dive in

Getting Started with EDI

EDI can make life so much easier for businesses that need to pile through hundreds of pages of reports, invoices and data. Sounds great—but what does your business need to get started with EDI? Find out where to start!