The EDI 945 – Warehouse Shipping Advice is usually sent by a third-party warehouse or third-party logistics firm to notify a supplier that a shipment has been made. It provides the information needed for the supplier to reconcile the quantity shipped against the quantity ordered, create an invoice, and generate an 856 Advance Ship Notice (ASN).
This electronic document complies with the ANSI X12 EDI specification.
Reduce manual effort within the warehouse to manually submit shipping advice documents and reduce time for the supplier to process paper-based shipping documents
Eliminate errors by reducing the volume of paperwork and increase operating efficiencies through reduced time requirements to complete transactions by both parties
For sellers, essential information is available to update sales orders and inventory quantities along with completing EDI 856 creation for those customers that require it.
in preparation of a shipment a seller sends their 3PL or warehouse a 940 Warehouse Shipping Order, which outlines the goods required and other shipping details and instructions. The warehouse works to complete the order shipment and returns an EDI 945 once the shipment has left the warehouse. EDI 945 relays the details of the shipment.
The EDI 945 contains all the information the seller needs to reconcile the shipment against the sales order and send an EDI 856 Advance Ship Notice if required. The seller will confirm their receipt of EDI 945 by sending back an EDI 997 Functional Acknowledgement.
ANSI ASC X12
The American National Standards Institute (ANSI) chartered the Accredited Standards Committee (ASC) X12 to develop uniform standards for inter-industry electronic exchange of business transactions, namely electronic data interchange. ASC X12 also contributes to UN/EDIFACT messages that are used widely outside of the United States.
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