EDI 860 - Purchase Order Change Request

The EDI 860 Purchase Order Change Request - Buyer initiated is a type of electronic data interchange transaction set that is used to update and amend a previously sent EDI 850 Purchase Order.
EDI-x12 transaction codes

View the full list of EDI X12 documents and transactions

What is EDI 860?

The EDI 860 Purchase Order Change Request – Buyer initiated is a type of electronic data interchange transaction set that is used to update and amend a previously sent EDI 850 Purchase Order. The 860 streamlines trading partner communications, so changes can be tracked and made easily. 

This electronic document complies with the ANSI X12 EDI specification.

Benefits of the EDI 860

All EDI documents are securely encrypted in transit, allowing trading partners to send sensitive data safely. Sending an EDI 860 eliminates the human interaction to request changes on the purchase Order (EDI 850). Additionally, the automated nature of EDI 860 helps reduce errors associated with manual retyping and the number of customer service touchpoints.

Reduce manual workload by automating possible changes to orders

Reduced risk of error by avoiding human interaction

Updating of time-critical orders speed up the entire ordering and adjustment process

How is an EDI 860 Used?

A buyer would first create an EDI 850 purchase order to place the initial request to their supplier. Then the EDI 860 can then be used to change or cancel one or more items/goods from the previously sent PO. They are also used to update the supplier with previously unknown details specific to the order, such as;

  • customs changes
  • transport and delivery details

The supplier can then answer with a purchase order acknowledgement EDI 855. 

EDI 860 PO Change Requests Segments

    • The document provides information describing the original purchase order, as well as changes to that purchase order. 
    • Changes may include:
      • Add items
      • Change items
      • Change dates
      • Change quantity
      • Price change
      • Reschedule

EDI 860 PO Change Request Specifications

The EDI 850 X12 Transaction set is used to initiate an order in an industry-standard specified format.

ANSI ASC X12

The American National Standards Institute (ANSI) chartered the Accredited Standards Committee (ASC) X12 to develop uniform standards for inter-industry electronic exchange of business transactions, namely electronic data interchange. ASC X12 also contributes to UN/EDIFACT messages that are used widely outside of the United States.

EDI 860 PO Change Request Transaction Sample

The example below shows the raw EDI data, which is then translated by your business system (ERP) to begin the fulfillment process.

 

ISA*00* *00* *ZZ*9999999999 *01*ZZZZZZZZZZ *211118*0710*|*00501*100000000*0*P*}
GS*PC*9999999999*ZZZZZZZZZZ*20211118*0710*7930*X*005010
ST*860*7930
BCH*05*DS*117510203***20211106
REF*19*PB
REF*AN*REGULAR
REF*IA*7679
REF*CO*313093418249
TD5****U********CG
N1*ST*Franks
N3*1234 A Location Ave
N4*Location*CA*91290*USA
PER*IC**TE*3237917039
N1*BT*Ralphs
N3*P.O. Box 5555
N4*Location*MS*83746*USA
N1*SO*Franks
N3*1234 A Location Ave
N4*Location*CA*91290*USA
POC*1*RZ*0*1*EA*180**SK*7384756
CUR*BY*USD
CTP**RTL*499
MEA**WT*15*LB
PID*F*08***Item
DTM*002*20220225
DTM*038*20220218
CTT*1
SE*26*7930
GE*1*7930
IEA*1*100006930

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Looking for more? We got you!

We got the goods to help you utilize your EDI services effectively. We encourage you to explore our available resources below

Commport EDI Buyers Guide

Full List of EDI ANSI X12 Documents and Transactions

Read the full list of EDI x12 Documents and Transactions. PDF version available for download!
The Complete EDI Guide

The Complete EDI Guide

Dive into this complete guide to all things EDI. From the history to EDI to the costs of doing EDI, this guide covers it all! Dive in
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Getting Started with EDI

EDI can make life so much easier for businesses that need to pile through hundreds of pages of reports, invoices and data. Sounds great—but what does your business need to get started with EDI? Find out where to start!