EDI 860- Purchase Order Change Request
The EDI 860 Purchase Order Change Request - Buyer initiated is a type of electronic data interchange transaction set that is used to update and amend a previously sent EDI 850 Purchase Order.
What is EDI 860
The EDI 860 Purchase Order Change Request - Buyer initiated is a type of electronic data interchange transaction set that is used to update and amend a previously sent EDI 850 Purchase Order. The 860 streamlines trading partner communications, so changes can be tracked and made easily.
This electronic document complies with the ANSI X12 EDI specification.
Benefits of EDI 860
All EDI documents are securely encrypted in transit, allowing trading partners to send sensitive data safely. Sending an EDI 860 eliminates the human interaction to request changes on the purchase Order (EDI 850). Additionally, the automated nature of EDI 860 helps reduce errors associated with manual retyping and the number of customer service touchpoints.
How is an EDI 860 Used?
A buyer would first create an EDI 850 purchase order to place the initial request to their supplier. Then the EDI 860 can then be used to change or cancel one or more items/goods from the previously sent PO. They are also used to update the supplier with previously unknown details specific to the order, such as;
- customs changes
- transport and delivery details
The supplier can then answer with a purchase order acknowledgement EDI 855.
EDI 860 PO Change Requests Segments
EDI 860 PO Change Request Segments
The document provides information describing the original purchase order, as well as changes to that purchase order.
Changes may include:
- Add items
- Change items
- Change dates
- Change quantity
- Price change
EDI 860 PO Change Request Specifications
The EDI 860 X12 Transaction set is used to amend details from a previously sent 850 PO in an industry-standard specified format.
ANSI ASC X12
The American National Standards Institute (ANSI) chartered the Accredited Standards Committee (ASC) X12 to develop uniform standards for inter-industry electronic exchange of business transactions, namely electronic data interchange. ASC X12 also contributes to UN/EDIFACT messages that are used widely outside of the United States.
EDI 860 PO Change Request Transaction Sample
The example below shows the raw EDI data, which is then translated by your business system (ERP) to begin the fulfillment process.
ISA*00* *00* *ZZ*9999999999 *01*ZZZZZZZZZZ *211118*0710*|*00501*100000000*0*P*}
N3*1234 A Location Ave
N3*P.O. Box 5555
N3*1234 A Location Ave
Electronic Data Interchange (EDI) is defined as the electronic communication process for exchanging data amongst trading partners without human intervention. Simply put, EDI provides a technical basis for commercial “conversations” between two entities, either internal or external.
EDI encompasses the entire electronic communication process including:
- Message Flow
- Document Format
- Software Used to Interpret Documents
An Integrated EDI solution translates your inbound documents, like purchase orders, from your trading partners’ EDI files into a format that can be imported directly into your ERP, accounting or other business system.
When you’re ready to send out invoices, PO acknowledgments or other outbound documents, it takes the format exported from your system and translates it into the EDI formats required by your trading partners.
Commport’s Integrated EDI solution has no complicated or expensive software to install, and no need for you to be an EDI
expert or create your own mappings
The solution grows easily as your business grows and adding new customers is easy.
Translation is fast and reliable – so you can focus on your business
Key Features of Commport's Integrated EDI
- Documents flow into and out of your business system without any human interaction.
- Commport handles all of the ‘EDI’ work.
- No delays between your customer sending an order and you receiving it.
- Reduce manual effort
- Eliminate errors
- Improve cash flow