EDI 810 - Invoice

The EDI 810 is also known as EDIFACT INVOIC and x12 810 Invoice, or, EDI Billing. An EDI Billing is an electronic version of a paper invoice that sellers send to buyers to request payment for products delivered.

 

It is typically sent in response to an EDI 850 Purchase Order as a request for payment once the goods have shipped or services are provided. A vendor will generate an EDI invoice transaction set 810 that commonly contains the following:

  • Invoice details such as invoice number and date
  • Shipping details
  • Payment terms
  • Item information including prices and quantities
  • Discounts

Electronic Data Interchange (EDI) is defined as the electronic communication process for exchanging data amongst trading partners without human intervention. Simply put, EDI provides a technical basis for commercial “conversations” between two entities, either internal or external.

EDI encompasses the entire electronic communication process including:

  • Transmission
  • Message Flow
  • Document Format
  • Software Used to Interpret Documents

Common EDI Transactions

  • EDI 810 Invoice
  • EDI 850 Purchase Order
  • EDI 856 Ship Notice/Manifest  
  • 997 Functional Acknowledgment

What is EDI 810

An EDI 810 also known as x12 810 Invoice is an electronic document that a seller would send to its buyer to request payment for goods and services rendered. This electronic document complies with the ANSI X12 EDI specification.

The EDI 810 electronic invoice is one of the most commonly used and a fundamental document in an automated EDI system.

Benefits of EDI 810

The main benefit of an automated EDI 810 document is that it allows for the rapid exchange of important transaction information computer to computer. This in turn saves you time, money and labor costs associated with manually preparing, printing and delivering a paper based invoice.

Reduce Manual Effort

Eliminate Errors

Improve Cash Flow

No delays between your customer sending an order and you receiving it.

How is an EDI 810 Used?

Traditionally an EDI 810 invoice is sent to a buyer in response to an EDI 850 Purchase Order, to request payment.

Upon receiving an EDI 850 purchase order, the supplier sends a 997 acknowledgment to confirm the receipt of the order. The order is then fulfilled and delivered to the buyer along with an 810 invoice. 

Information included in an EDI 810 invoice is organized into segments and data elements in accordance with the ANSI X12 EDI specification.

Other EDI documents that can be exchanged in response to an EDI 810 include:

  • EDI 855 - Purchase Order Acknowledgment  
  • EDI 856 - Advance Shipment Notice
  • EDI 997- Functional Acknowledgement

EDI 810 Invoice Segments

EDI 810 Invoice Segments

Instead of a paper based invoice delivered via snail mail or fax the EDI invoice is the electronic version that contains:

  • Invoice Number
  • Invoice Terms
  • Payment Terms
  • Shipping Date
  • Vendor Number
  • Items ordered and their cost
  • Quantity
  • Carrier information
  • Billing and shipping details 
  • Date of invoice
  • Any discounts charges and/or allowances

EDI 810 Invoice Specifications 

The EDI 810 X12 Transaction set is used to provide billing transactions in an industry-standard specified format.

ANSI ASC X12

The American National Standards Institute (ANSI) chartered the Accredited Standards Committee (ASC) X12 to develop uniform standards for inter-industry electronic exchange of business transactions, namely electronic data interchange. ASC X12 also contributes to UN/EDIFACT messages that are used widely outside of the United States.

 

EDI 810 Invoice Transaction Sample

EDI 810 Sample

EDI 810 Sample

Description

ISA*00*          *00*          *16*SENDER1        *1B*RECEIVER1      *071216*1406*U*00204*000000263*1*T*>

 

GS*IN*SENDER1*RECEIVER1*20071216*1406*000000001*X*004010

 

ST*810*0001

 

BIG*20000513*SG427254*20000506*508517*1001

 

N1*ST*ABC CORPORATION*9*123456789-0101

N3*1234 JOHNSON DRIVE

N4*SOMEWHERE*CA*98898

 

ITD*05*3*****30*******E

IT1*1*48*EA*3**MG*R5656-2

 

DTM*011*20140904

 

SAC*C*D240***5500

 

TDS*14400

 

CTT*1

 

SE*10*0001

 

GE*1*000000001

 

IEA*1*00000026

ISA -Interchange Control Header - Provides Sender1 and receiver1 ID’s, authorization, security information, and ANSI X12 version used for the transmission.

 

GS- Functional Group Header - Contains sender1 and receiver1’s code with the date and time of exchange. 

 

ST- Transaction Set Header - It identifies the type of EDI document.

 

BIG Segment - Creation date and purchase order and invoice number.

 

N1 Segment - Name and address information.

 

 IT Segment - Contains information about the item:  quantity invoiced - unit price- unit of measurement, and etc.

 

DTM Qualifier-  Refers to the date and time when the shipment leaves the supplier. 

 

SAC - Contains information about the service, promotion, allowance, and any relevant charges.

 

TDS Segment -Contains the total invoice amount. 

 

CTT Segment - This segment contains transaction totals. 

SE Segment- This is the transaction set trailer that specifies the number of segments included between ST and SE. 

GE Segment -Refers to the functional group trailer. It specifies the number of transaction sets included. 

IEA Segment- This is an interchange control header. It specifies the number of functional groups included in the transmission.

Electronic Data Interchange (EDI) is defined as the electronic communication process for exchanging data amongst trading partners without human intervention. Simply put, EDI provides a technical basis for commercial “conversations” between two entities, either internal or external.

EDI encompasses the entire electronic communication process including:

  • Transmission
  • Message Flow
  • Document Format
  • Software Used to Interpret Documents

 

An Integrated EDI solution translates your inbound documents, like purchase orders, from your trading partners’ EDI files into a format that can be imported directly into your ERP, accounting or other business system.

When you’re ready to send out invoices, PO acknowledgments or other outbound documents, it takes the format exported from your system and translates it into the EDI formats required by your trading partners.

Commport’s Integrated EDI solution has no complicated or expensive software to install, and no need for you to be an EDI
expert or create your own mappings

The solution grows easily as your business grows and adding new customers is easy.

Translation is fast and reliable – so you can focus on your business

Key Features of Commport's Integrated EDI

  • Documents flow into and out of your business system without any human interaction.
  • Commport handles all of the ‘EDI’ work.
  • No delays between your customer sending an order and you receiving it.
  • Reduce manual effort
  • Eliminate errors
  • Improve cash flow

 

Get a Free Quote Today