What is EDI Translation?

What is EDI Translation?

EDI translation means converting data from enterprise-specific and irregular formats into standardized and organized structures that are compliant with EDI standards. It is commonly used in business-to-business transactions to exchange documents such as purchase orders, invoices, and shipping notices. The process involves mapping data elements from one format to another, ensuring that the data is accurately transmitted and interpreted by both the sender and the receiver. EDI translation can help businesses streamline their operations and reduce errors and inefficiencies. By partnering with an experienced EDI translation provider, businesses can ensure that their electronic data is accurately and efficiently processed, improving their overall efficiency and competitiveness.

What is EDI Translation? - Commport Communications

Why EDI Translation is Important?

In 2022, it’s important for businesses to maintain those crucial business relationships with their trading/business partners, and adopting an integrated EDI platform will help thrive your business ecosystem.

Most business and ERP systems don’t inherently read or create business documents using international EDI data standards such as ANSI X12 and UN/EDIFACT. As a result, there is some sort of translation or transformation needed to convert documents to and from business systems for use.

Without an EDI translation system in place, it would be extremely difficult to exchange business documents with a wide range of companies. Especially if you want to exchange data with businesses in different industries and different countries.

So, it’s important for businesses to invest in an EDI translation software/service provider that allows customers to create business documents from an in-house system and have them converted to an EDI standard format that meets trading partner requirements. The document in EDI format is then sent using the Commport VAN and communicated to the business partner who will then convert the EDI standard document into the format which meets their internal system requirements for processing.

How does EDI translation Works?

Based on the above diagram here are the exact steps Commport follows to translate and transmit your EDI documents,

Step 1 Buyer sends their business document (e.g.: Purchase order) to the Supplier, via the Commport VAN to Commport’s translation service.

Step 2  Commport translation service translates the received document (purchase order) to the supplier’s preferred format and delivers the converted document to the receiver’s mailbox.

Step 3 Supplier generates the invoice and sends the document to Commport’s Hosted EDI translation cloud for conversion to the Buyer’s invoice requirements

Step 4 Commport translates the invoice from the supplier into the buyer’s preferred document format and sends the translated document to the buyer’s order management system via the Commport VAN and the buyer’s preferred communication method.

Step by Step Process: How to Collect Raw Data and Translate it Into an EDI Standard Document?

1. Document preparation

First, collect and organize the data to be sent, this could be downloading data from your ERP systems, Databases, or spreadsheets in an electronic form.

2. Translation of documents into EDI standard

What is EDI Translation? - Commport Communications

The next step is to input the electronic data into the EDI translation software which will convert it into the standard formats using the appropriate data and segmentation elements.

The EDI translation software outputs a data structure either in a native programming language, like the C# POCO in EDI Tools for .NET, or in XML/JSON. Some EDI translators produce records in a predefined database structure. Regardless of the exact shape of the output, the goal is to convert the cryptic contents of an EDI file to a structure that:

  1. Is convenient to be manipulated programmatically
  2. Conforms to the rules of the EDI standard

EDI Translation is bi-directional, e.g., it should also be able to take as input either a programming language instance, as the C# POCO in EDI Tools for .NET, or others such as XML/JSON/database records, and generate EDI files that adhere to the EDI standard.

Businesses may use an EDI VAN provider like Commport Communications for their translation requirements. In this case, the businesses just need to send the data to the EDI provider who will then handles all the translation processes and communications with your trading/business partners.

3. Connecting and transmitting EDI documents to business partners

Once the document is translated into the appropriate formats, it can be transmitted to business partners via various communications methods such as using,

  1. Integrated EDI
  2. EDI via AS2
  3. EDI via sFTP
  4. EDI via FTP
  5. EDI VAN
  6. Cloud EDI
  7. EDI Outsourcing

Benefits of Using Commport’s Hosted EDI Translation Service

supply chain efficiency - Commport Communications

Security – In today’s digital world it is highly important that all data transferred between businesses is done securely. Built on the foundation of Commport's Tier 1 Value Added Network, Commport’s EDI translation service leverages a modern security framework to protect data integrity while ensuring compliance with trading partner EDI requirements.

Speed – For a business to grow fast, automation and scalability are very important. By increasing the speed that business can be conducted, organizations can achieve greater productivity as they grow. Commport’s EDI translation service, built directly into the Commport VAN, can help reduce the processing time by eliminating data entry, integrating business transactions, and automating document exchange between partners.

Low Costs – Manually processing documents can create errors that can potentially result in chargebacks. Integrating documents right into business systems eliminate this risk while also reducing the effort associated with processing the document.

Simplicity – Many trading partners understand that it’s important to transfer accurate and timely information between them to improve business operations and cash flow. By leveraging a translation service, businesses can focus on their core competency, and their business, and leave the technical requirements to the experts.

Commport EDI integration experts can manage all the EDI and B2B integration processes for you, with the flexibility and scale that you truly need. Regardless of how you move your EDI files, Commport will always make sure that you have full access to all your data in real-time, including web-based dashboards, transaction reports, and automated alerts.

Ready to find out more about Commport EDI Translation and Mapping Services?

Drop us a line today for a free quote!

Frequently Asked Questions

Evolution of EDI Technology

Evolution of EDI Technology

One of the first use of EDI technology was in 1948. A standard manifest system was designed to transmit data by telex, radio-teletype, or telephone by the US army to track cargo during the German war. Since then, EDI technology continued to evolve and became a standardized communication channel for businesses across the world to exchange data electronically.

Evolution of EDI - Commport Communicaitons

Definition of EDI

Electronic Data Interchange is the transfer of large amounts of information electronically in a specified format/standard between business partners.

Basically, any type of business that deals with large amounts of identical paperwork/form data can directly benefit from adopting an EDI solution. The benefits over using a paper system are clear:

  • immense savings in time
  • significant cost savings
  • reduced drain on resources overall
  • reduced error rates in data transfer (we almost want to say ‘eliminate’ here!)
  • improved security of data being transferred
  • reliability – you can have confidence that data is reaching its destination

History of EDI

The Beginning in 1948

US Army Master Sargent named Edward Guilbert designed a standard manifest system that could transmit data by telex, radio-teletype, or telephone. This standard data transmission helped the US army track tons of cargo per day during the German war. Edward Guilbert is also called “The father of EDI.

In the 1960s
In the 1970s
In the 1980s
In the 1990s and 2000s
2010 and Beyond

How EDI Used Across Various Industries

The adoption of EDI has seen rapid growth in the last several years. Sectors such as Retail, Finance, Manufacturing, Healthcare, Pharmaceutical, Government, Utility & Construction, Logistics, and Foodservice have fully embraced and encouraged the use of EDI within their own supplier networks.

Here is the list of EDI use cases in various industries,

Supply Chain (Retail, Manufacturing, Automotive)

  • Purchasing
  • Order fulfillment
  • Shipping confirmations
  • International orders
  • Parts order fulfillments


  • Exchanging patient health information
  • Health insurance processing
  • Prescription information exchanges


  • Scheduling shipments
  • Tracking goods


  • Generating invoices
  • Providing audit trails


  • Flight information exchanges
  • Passenger name records (PNRs)
  • International compliance and standardization
supply chain efficiency - Commport Communications

Different Types of EDI Solutions


Types of EDi - Commport Communications

There are 8 Types of EDI solutions which include:

Integrated EDI Solution

An integrated EDI solution translates your inbound documents like purchase orders from your trading partners’ EDI files into a format that can be imported directly into your ERP, accounting, or another business system. The translation is fast and reliable so you can focus on your business

Internet EDI (Web EDI/Cloud EDI)

Communication of EDI messages via the internet. Internet EDI is an economical solution that is easy to use. Even smaller or mid-sized vendors need to be compliant with their large retail customers. As a low-cost option, Internet EDI enables you to get up and running with very little. All you need is a computer/laptop and an internet connection to begin exchanging EDI documents.

EDI Outsourcing / Managed EDI services

EDI outsourcing is the process of having a third-party to manage a part or the entire process of using EDI to exchange data with trading partners

Direct EDI/Point-to-Point

Direct EDI, sometimes referred to as point-to-point EDI, establishes a single connection between two business partners. In this approach, a business would connect with each of its business partners individually. 

EDI via AS2 

AS2 stands for Applicability Statement 2. AS2 is one of the most popular methods for transporting EDI data securely and reliably


SFTP stands for Secure File Transfer Protocol it provides organizations with a higher level of file transfer protection which allows businesses to securely transfer billing data, funds and data recovery files


FTPS stands for File Transfer Protocol Secure which is an extension to the commonly used File Transfer Protocol. In FTPS, FTP data travels through the network using either Secure Sockets Layer (SSL) or Transport Layer Security (TLS) protocols.

EDI VAN (EDI via Value Added Network)

The majority of EDI exchanged today occurs through EDI Value-Added Network (VAN). As long as two organizations are using the same VAN, communication is possible regardless of which EDI protocol is used to transfer information. Unlike Direct EDI this means organizations can manage one connection with the EDI VAN instead of separate lines of communication with each potential partner. Many businesses prefer this model to save them from the ongoing complexities of supporting the varying communication protocols required by different business partners.

Benefits of EDI

  1. Eliminate manual data entry errors
  2. Automating paper-based tasks frees up your staff for higher-value tasks and provides them the tools to be more productive
  3. Shortening order processing and delivery helps organizations reduce inventory
  4. EDI enhances transactional security
  5. Improve business relationships
  6. EDI promotes sustainability and reduces CO2 emissions by replacing paper-based processes with electronic alternatives

The Future of EDI

EDI will be the core document exchange capability to support innovations such as the

  1. Internet of Things (IoT),
  2. Blockchain technology
  3. Artificial intelligence
  4. Cloud technology
  5. Application program interface

Internet of Things (IOT)

IoT sensors are incorporated into a shipment’s packaging and tied to periodic EDI 214 messages to improve package condition visibility in near real-time. 

Blockchain technology

Blockchain technology underpinning EDI information flows for shipments to offer a shared version of the truth that can quickly resolve and even avoid chargeback disputes. 

Blockchain is a ledger-based technology that records changes relating to anything of value (e.g. goods or currency). Once created, each block is essentially a read-only record of a change. This created, blocks then can’t be tampered with. Thus system ensures data accuracy whilst enabling maximum visibility for all parties.

Artificial Intelligence 

An AI agent that monitors all relevant events and information connected to a shipment and can identify a non-compliant event. AI agents can also determine if a reshipment is required, analyze the most efficient source of replacement, initiate a new shipment and accept an authorized return

Cloud Technology

Cloud technologies are another big trend in EDI, as many companies are adopting to cloud-based applications because of ease of access, use, and affordability. No need to install additional software and no prior EDI knowledge is required to use the cloud-based EDI system.


EDI and API Integration to support partners by adding APIs to your EDI setup which allows your business partners more opportunities to validate information through APIs, you can help them avoid common EDI transaction errors

Ready to find out more about Commport EDI Solutions?

Drop us a line today for a free quote!

How Can EDI Help Automate Order Processing for Your Business?

How Can EDI Help Automate Order Processing for Your Business?

EDI Order Processing - Commport Communications

Before getting started with EDI order processing, First, let’s define What is EDI?EDI stands for electronic data interchange which is a standardized way that businesses exchange information.

EDI automates orders flowing in and out of the supply chain with ease without manual intervention. It helps connect all involved parties i.e., suppliers, logistics providers, and retailers. Many large retailers require their suppliers to use EDI because it enables transactions to be completed seamlessly through electronic automated, means.

There are many reasons why you should start using EDI Order Processing today.

Save Time

Eliminate Errors

Improve Customer Service

Reduce Costs

Stay Organized

Focus on What Matters Most

Grow Your Business

EDI Order Processing Workflow

What is EDI

Before EDI, companies use to depend on paper-based communications to send and receive invoices, confirmation receipts, and a few other documents which were sent via mail/courier. This process often leads to errors and delays in order processing and finally leads to dissatisfied customers and loss of money to the business.

EDI helped businesses replace this manual process and automate the document exchange process electronically using a point-to-point connection or EDI VANs (Value added network).

Here is an example of how EDI order processing works,

  • In the first step, a buyer sends the purchase order (EDI 850) to the supplier.
  • After the supplier receives the purchase order, they will send an acknowledgment document (EDI 855) to the buyer followed by the invoice (EDI 810).
  • Then a buyer may receive a shipment notification from the warehouse (EDI 940) indicating they will receive their order from a particular warehouse.
  • Once the items are ready for shipping, the buyer will receive an advance ship notice (EDI 856) which will inform the buyer that the shipment is on the move to the destination.

Benefits of EDI Order Processing

Missing Labels Can be Costly
Manual Order Proessing is Expensive

EDI Order Processing allows you to automate your entire order processing workflow, so you can focus on growing your business instead of spending time on manual tasks.

Improve Relationship with Trading Partners

Being EDI compliant helps you do business with all major retailers, as most of them require their suppliers to be EDI compliant to do business with them. With EDI in place, you can build trust and credibility with your retail trading partners.

Reduce Missing Orders

With EDI never worry about missing an order. EDI ensures that all your orders are processed accurately, with a confirmation at each stage of the order cycle.

Adding New Customers is Easy

Adding new customers will be easy as you will be working with a full-service EDI provider, they would already have established relationships with all major retail partners and will have all the mappings and other requirements ready and it will be easy to connect with any retail partner easily.

Reduce Order Processing Errors

When orders are processed manually there might be a few errors which can lead to costly chargebacks from retailers and sometimes even cause a legal problem. With EDI, you can eliminate these costly errors and automate the entire order processing.

Resource Reallocation

Once you eliminate the manual order processing, your team will have more time and you can reallocate the resources to another business process.

Enable EDI order automation with Commport EDI Solutions

Commport EDI solutions are the industry’s most trusted EDI solutions. Our EDI solutions support you as you scale your business. Get started today!

How EDI is Used in Shipping Industry?

EDI in the Shipping Industry?

How EDI is used in the shipping industry - Commport

EDI has often been referred to as the lifeblood of the logistics industry. Implementing a proper EDI solution can do all kinds of incredible things for the shipping/logistics industry. It can improve operational efficiency, increase visibility into their supply chain, and most of all, strengthen customer relationships throughout their ecosystem.

The EDI in shipping industry helps manage the documentation for

Logistics Chain Operations in Shipping Industry

Here is the list of logistics chain operations that use EDI in shipping industry. In other words, this is how the data will flow in a normal day-to-day operation in the shipping industry,

  1. Exporters
  2. Freight Forwarders
  3. Customs Broker
  4. Customs Officer
  5. Shipping agents/NVOCCs
  6. Port Operators

Exporters or manufacturers may use an EDI system with EDI ANSI X12 standard to receive incoming EDI 850 purchase orders.

Freight Forwarders
Customs Broker
Customs Officer
Shipping Agents/NOVCCs
Port Operators

Why it’s Important to be EDI compliant for Shipping Industries

A recent survey data shows that poor integration overall led to 14% of companies losing $1 million or more in 2021, and nearly 1 in 4 lost $500,000 or more

Shipping/Logistics companies that aren’t EDI compliant are going to soon realize how quickly fines can add up. Going one step further, besides costing your company money, non-compliance impacts the trust companies have built with trading partners, jeopardizing those relationships, and lowering the competitive threshold.

How to Get Started With EDI for Shipping Industry

Here are the steps to get started with EDI,

Step 1: Understand EDI Standards

You as a business need to understand what standards apply to your shipping company so that you can use EDI effectively. There are two main standards used today: ISO 20022 (EDIFACT) and EDI ANSI X12 Standard.

Step 3: Create Your EDI Document Templates

You can use EDI templates to make sure your shipping company has everything it needs to process orders quickly and efficiently. If you’re using a third-party service provider, ask them what kind of template they need to work with.

Step 2: Setup Your EDI Solution

Identify whether you want to build your own in-house EDI solution or want to use managed EDI services from 3rd party provider. Once you’ve set up your EDI solution, you’ll need to add your customers and vendors to the system. This will allow your shipping company to automatically send and receive EDI documents electronically. 

Step 4: Start using Your EDI Solution

Now you can automate your entire data exchange process with your business partners. It’s easy to set up, and once you do, you won’t ever have to worry about manually entering data again.

Benefits of Using EDI in the Shipping Industry

The Electronic Data Interchange (EDI) allows companies to exchange information electronically between each other, which helps reduce paperwork and costs associated with paper documents.

Here are eight reasons why it's worth considering

Cloud Based EDI vs In-House EDI Solution
Cloud Based EDI vs In-House EDI Solution
Cloud Based EDI vs In-House EDI Solution
  1. Saves money.
  2. Saves time.
  3. Improve business operational efficiency.
  4. Make data more accessible.
  5. Eliminate manual data entry errors and automates the data processing
  6. Gain visibility into your business supply chain.
  7. Improves relationships with your business partners
  8. Easily scale your business across the world

Reduce Costs

EDI is an electronic data interchange (EDI) system used by shippers to exchange information with carriers and other parties involved in the transportation process. It allows companies to share information electronically instead of manually entering data into paper forms. This saves time and money.

Increase Efficiency

EDI also helps businesses save time and money by increasing efficiency. By using EDI, shippers can automate processes such as invoicing, tracking shipments, and receiving payments. They can also use EDI to track inventory and manage customer orders more efficiently.

Eliminate Errors

EDI allows companies to eliminate errors and reduce costs. It also improves customer service because customers receive accurate bills and invoices.

Streamline Operations

EDI helps streamline operations by reducing manual data entry and eliminating errors. This reduces the need for human intervention, which means less time spent processing paperwork and more time spent doing what matters most – serving customers.

Access information in Real time

The introduction of EDI in the shipping industry is considered a boon in many ways. One of them is accessing real-time information. This helps avoid possible delays in sending or receiving data/documents. 

Integrated communication system

Thanks to the EDI, you can now have an integrated communication system in place for all your shipping operations. The one communication flow ensures traceability, integrated transactions such as purchase orders, order receipts, invoices, pending payments, and more. 


EDI reduces 99.99% of paperwork required in your business

you can save a few dollars otherwise spent on:

  • Buying paper
  • Postal service
  • Document storage
  • Loss-proof documentation
  • Improve customer service

Improve trading partner relations

EDI helps you to communicate with your trading partners swiftly. Unlike paper documentation which takes more time to convey a message

Ready to find out more about Commport EDI Solutions?

Drop us a line today for a free quote!

EDI for Small Business

EDI for Small Business

EDI for small business offer a range of services that help them manage their EDI requirements. These services include mapping and translation of data between different EDI formats, connectivity and communication services, as well as data transformation and integration with existing systems.

These days, most companies use EDI to send invoices, purchase orders, and other documents between each other. EDI makes it easier for companies to communicate with each other, and it saves money by eliminating paper forms and manual processing and increases efficiency.

EDI for Small Business - Commport Communications

Why Do Small Business Need an EDI Solution?

An EDI solution allows businesses to exchange data between themselves using computers instead of paper forms. These solutions are often referred to as “electronic data interchange” (EDI) because they were originally designed to facilitate business transactions. However, these days, EDI solutions are also being used to automate processes within organizations.

Small businesses face many challenges to implement an EDI solution to automate and improve business operational efficiency. Some of the challenges include high costs, limited resources, and a lack of knowledge on how to use EDI. But for those who want to scale and improve their trading partner relationships with big retailers should consider incorporating EDI into their current business infrastructure.

Today all large retailers require businesses to be EDI compliant to do business with them. Which makes it mandatory for all businesses types irrespective of small, medium or large to start implementing and using EDI to exchange data electronically.

The best option for small business to become EDI compliant is to choose the right EDI service provider, which can offer scalability, security, and customer support at affordable costs. It is also important to choose a provider that understands the unique needs of your businesses and offers personalized solutions that meet those needs.

There are several different types of EDI solutions available today.

Lets explore the 2 most common ones,

Here are some of the most common types of EDI solutions used by small businesses

Cloud-Based EDI Solution

With Cloud EDI you only need internet and a computer to start exchanging EDI documents with your trading partners. You don’t have to install any software, require any prior EDI knowledge, or hire any EDI specialists. Also, with Cloud EDI you can easily scale your business by adding new trading partners easily and start exchanging EDI documents from anywhere in the world. Commport Communications offers the most affordable and best Cloud EDI solution with world-class customer support. Get started today!

Some of the advantages of cloud based EDI solution are,

  1. Easy to setup
  2. Affordable pricing
  3. Access from anywhere in the world with just a computer and internet connection
  4. No need to install any software or invest in a hardware infrastructure
  5. No prior EDI knowledge is required to use the system
  6. Minimal training is required & easy to learn

EDI Outsourcing or Managed EDI Services

With EDI outsourcing a 3rd party EDI provider like Commport Communications will manage all the EDI aspects for you. You don’t have to install software or invest in a cloud EDI solution, your 3rd party EDI provider will have all the latest technology, infrastructure, and resources to make your business EDI compliant.

Some of the advantages of EDI outsourcing services are,

  1. Easy to add new trading partners and help scale your business growth. Your 3rd party EDI provider may have existing relationships with all the major retailers and make it easy for you to connect
  2. You don’t have to invest in an EDI infrastructure and technology and no need to hire any additional resources which saves time and money.
  3. Your 3rd party provider will always have the latest technology. Which makes your business EDI complaint and EDI ready which your competitors may lack.
  4. Most EDI outsourcing providers offer you flexible pay as your payment options.

9 Reasons Why Small Business Must Invest in a EDI Solution


1. Save Time & Money

One of the biggest reasons why small businesses should consider implementing an EDI solution is because it will save them time and money. A study conducted by the U.S. Small Business Administration found that small businesses spend $1.5 billion annually on paper documents. That means that every year, small businesses waste more than $100 million just to send out invoices, receipts, and other paperwork.

2. Reduce Errors

Another reason why small businesses need an EDI solution is so that they can reduce errors. In fact, according to the National Association for Accountancy & Technology (NAAT), there are approximately 1.2 million errors made each day in the United States alone. This translates into nearly $50 billion dollars lost each year due to mistakes. With an EDI solution, small businesses can eliminate these errors and save time.

3. Increase Productivity

An EDI solution can help your business become more efficient by reducing errors and increasing productivity. According to NAAT, “EDI solutions provide a means to automate processes, improve accuracy, and streamline workflow.”

4. Boost Customer Service

A good customer service system will make your customers feel valued and appreciated. It will also allow them to contact you with any questions or concerns they might have. This will give you the opportunity to resolve issues before they escalate into larger problems.

5. Simplify Accounting

If you’re looking for ways to save money while improving efficiency, then an EDI solution is perfect for you. An EDI solution allows you to automate processes so that you can spend more time doing things that matter instead of spending time on tasks that aren’t as important.

6. Easy to Implement

In fact, implementing EDI solutions is easy. You just need to make sure that your company has the right hardware and software installed. Once you do, you'll be able to start using EDI with ease. Also, small businesses can opt-in for cloud-based EDI solutions or EDI outsourcing services for cheaper and affordable options.

7. EDI Help Your Business Grow

If you’re interested in growing your company, then you should consider using EDI solutions. These programs allow you to automate tasks, streamline workflows, and make data easier to access.

8. Easy to Scale and Add New Trading Partners

EDI solutions help companies scale by automating repetitive tasks, improving efficiency, and reducing costs. In fact, some studies show that EDI implementations can reduce labor costs by as much as 30%.

9. Meet Trading Partners Compliance Requirements

Most major retailers require a business to be EDI compliant to do business with them and implementing an effective EDI solution makes your business EDI complaint and opens up your business opportunities.

Commport EDI Solutions for Small Business

Integrated EDI Solution

Integrated EDI
Tool that integrates your internal business systems such as accounting and ERP software.

Internet EDI

Internet EDI
Empowers you to begin exchanging EDI with your trading partners today… all you need is an internet connection!

Commport Service Bureau

EDI Outsourcing
Commport is qualified to manage all aspects of your EDI relationships for you (trading partners/retail partners, etc.).


A small businesses can benefit from using EDI service providers. By choosing the right provider and integrating their EDI solutions with their existing systems, small businesses can achieve greater efficiency, accuracy, and security in their business processes.


Ready to find out more about Commport EDI Solutions?

Drop us a line today for a free quote!

Frequent;y Asked Questions

What Does it Mean to be EDI Capable?

What Does it Mean to be EDI Capable?

What Does it Mean to be EDI Capable

What Does EDI Capable Mean?

EDI capability refers to the ability of a business to use EDI to send and receive EDI documents electronically with partners, vendors, suppliers, and other customers. This includes things like whether the company has the software needed to send and receive EDI messages.

To become EDI capable there are two options, either running an EDI solution on-premises in an own or 3rd party data center or buying the EDI capability as an EDI cloud service.

It’s crucial for an enterprise to be able to send and receive standardized electronic documents like EDI X12, EDIFACT, Tradacoms, and many more. When your organization is EDI capable, you are at an advantage in the business world with a greater chance for success. Utilizing these standard data formats is the most significant aspect of EDI since the exchange of documents will be effective only if both, the sender as well as receiver systems are working with similar data formats.

What Does it Mean to be EDI Capable?

Being EDI capable means the ability for businesses to exchange business documents/data with their trading partners electronically such as,

  • Invoices
  • Purchase orders
  • Advanced ship notices
  • Bills of lading
  • Inventory documents
  • Customs documents
  • Shipping documents
  • Payment documents

Why Should You Care About being EDI Capable?

If you work with any type of business, you should care about EDI because it allows companies to communicate in a standardized way which is more efficient, saves money and time by reducing errors and increasing accuracy.

How Does EDI Work?

EDI works by exchanging documents electronically. This means that instead of sending paper copies of contracts, invoices, and other documents, businesses send them digitally in a standardized format.

There is a 3-step process to send and receive EDI documents,

  1. Connection to ERP - Receive messages in internal format from the ERP system
  2. Conversion - Transfer messages from the internal format to the message standard
  3. Communication - Technical dispatch via the agreed communication protocol

ANSI ASC X12 EDI Standard - Commport Communications



How Does Making your business EDI Capable Benefit Your Business?

EDI has been around since the 1970s, but its use has only increased in recent years. In fact, according to a recent study, more than 75% of businesses are now using EDI to communicate with their business partners. That number is expected to increase as more businesses adopt EDI technology.

Being EDI capable is an advantage. Retailers seek out EDI-capable suppliers when considering new items. They focus on relationships with those who are ready for EDI. And you’ll fast-track the on-boarding process, so your products are in stores and online sooner.

Generally, any sized organization can reap the benefits of being EDI capable. Other than offering standardized communication for sending and receiving business documents such as Purchase order EDI 850, Invoices EDI 810, Payment order/remittance advice EDI 820,  Functional acknowledgements EDI 997, to trading partners, vendors and etc. EDI solutions create benefits in cost savings, speed, accuracy, effectiveness, and security.

Here are a few more benefits of becoming EDI capable,

  1. Increase efficiency and accuracy through automation
  2. Be ahead of your competition
  3. Pack and ship orders faster
  4. Ability to transact with more partners
  5. Heightened security
  6. Faster processing speed
  7. Better for the environment
  8. Reduce cost
The Benefits of Commport's EDI

Want to Become EDI Complaint?

When you’re ready to send out invoices, PO acknowledgements or other outbound documents Commport offers a number of EDI solutions to help you increase your business efficiencies. 

Drop us a line today for a free quote!

EDI in Medical Billing

What is EDI in Medical Billing?

EDI in medical billing

Why Do Healthcare Providers Need EDI?

There are several reasons why healthcare providers need EDI.

First, EDI helps them communicate with other healthcare providers.

Second, it makes it easier for patients to access their medical records online.

Third, it reduces errors when doctors enter orders into computers.

Finally, it saves money because there is less paperwork involved.

How Can I Implement EDI in Medical Billing?

If you work with medical billing software, you should already be using EDI. However, if you do not currently use EDI, there are several reasons why you might want to consider implementing it.

First, EDI helps reduce errors when sending and receiving data.

Second, EDI helps automate your business processes

Third, it makes it easier to integrate new technology into your workflow. Like integrating with your internal ERP systems and more

Finally, EDI is becoming increasingly popular among health care providers as well as other third parties.

3 Reasons Why EDI In Medical Billing Is Important

  1. EDI helps reduce manual data errors and automated the entire data exchange process
  2. EDI help improve business efficiency and business cash flows
  3. EDI help you respond to your business partners quickly without you sending paper-based communication via fax or mailing

Evolution of EDI Into Various Businesses

What Is EDI?

EDI stands for Electronic Data Interchange. It's a set of standards developed by the American National Standards Institute (ANSI). These standards allow healthcare organizations to send and receive electronic messages using a common format.

How Does EDI Work?

EDI is a set of standards developed by the American National Standards Institute (ANSI). These standards help ensure that healthcare providers use the same format to send and receive patient information. Healthcare providers who use EDI must follow certain rules to make sure that the information sent and received is accurate.

The Electronic Data Interchange (EDI) standard was developed by the Health Level Seven International organization to allow the electronic exchange of information between healthcare providers. It allows for the transfer of patient data across multiple systems and organizations

Here's why.

EDI is an essential component of any medical billing company. Without it, there would be no way to accurately bill patients for services rendered. This means that without EDI, doctors wouldn't be able to submit claims electronically, and hospitals wouldn't be able to receive payment electronically.

It's not just medical billing companies that use EDI. Many other industries also rely on EDI to communicate with each other.

For example, EDI is used by insurance companies to process claims, banks to transfer money, and retailers to send out coupons.

EDI is used by most healthcare providers.

EDI is used to transmit data between different parts of the healthcare industry. This includes hospitals, doctors' offices, pharmacies, labs, and more. 

Ready to find out more how Commport can help you with EDI Integration?

Drop us a line today for a free quote!

EDI Service Providers – How to choose a single source for all your EDI needs

Why is it important to have a single source EDI provider? 

What is an EDI Provider?

EDI provider is any company that makes available EDI services or software. EDI providers can concentrate on services, like EDI VAN and EDI Service Bureaus, or they can concentrate on providing EDI software. Some EDI providers may focus on specific vertical markets while others may provide software or services for specific company types - like enterprise organizations or small and mid-sized businesses. EDI providers enable businesses to transfer standardized data to and from the members of their business communities and their relationships.

An EDI provider should deliver agility, visibility, and transparency to enable governance, on-boarding, management, and visibility processes for its clients, all while demonstrating how EDI can be a revenue-generation engine that streamlines business processes.

Single Source EDI Provider Commport

Types of EDI Providers

EDI providers ultimately fall into two categories AS2 or EDI VAN.

EDI AS2 Providers

With AS2 (applicability statement 2) providers, data such as EDI, XML, and others are sent and received via the internet using an HTTP protocol (TCP/IP) through a certified server. AS2 provides a superior method for sending data securely and directly from one source to another. AS2 creates a securely encrypted process, with no costly annual or transaction fees for unlimited data. Today, AS2 is considered the best way to integrate with trading partners and has been widely implemented across many industries.

AS2 can handle any type of file format and requires message disposition/delivery notifications (MNDs) to alert a trading partner when a document or data has been delivered or received.

EDI VAN Providers

EDI VAN (value-added network) delivers EDI transactions through a single connection. A hosted EDI VAN service enables the communication between a traditional VAN and a private network or internet-connected trading partner. a VAN is a communication channel that moves and manages data from point A to point B. In a VAN, trading partners each possess a mailbox as data is delivered between each mailbox.

This streamlined method is meant to lower the document-by-document processing costs by way of a centralized system with real-time tracking, communication management, multiple connectivity options, local data integration, and rapid message delivery.

What to Look for In an EDI Provider

end-to-end visiblity-commport

End-to-End Visibility

End to end supply chain visibility is transparency at all stages of supply chain management from procurement through delivery of finished goods to customers.  EDI service providers must provide dashboards for business and technical users to gain customer insight and intelligence and make more informed business decisions.

support for any format or standard - Commport

Support for Any Standard or Format

It is so important that your EDI vendor can support any standards or formats that you need. This means complying with ANSI X12, EDIFACT, and Tradacoms standards but also supporting other non-EDI formats, including XML, CSV, and JSON files to serve your customers and partners in all the ways they want to communicate.

automated business process - Commport

Automated Business Processes

When organizations rely on manual data entry employees spend countless hours on manual tasks that are at a higher risk of errors and prohibit them from focusing on core business objectives. Modern integration technology enables seamless business to business communication and EDI order processing that doesn’t require human intervention. Your EDI technology should be helping you accelerate the order-to-cash process using pre-configured EDI maps, rather than holding you back.

minimized SLA fines and penalities-commport

Minimized SLA Fines, Penalties

Missed customer SLAs and mounting EDI compliance violations can lead to costly charge backs and other financial penalties. Maybe your system is creating ASN errors or fails to send acknowledgements, these errors often require manual intervention and further hold up the process. A leading third-party EDI service provider eliminates these errors and will provide alerts and notifications for events and even non-events when an expected document hasn’t arrived. This reduces operational latency and other errors that lead to customer dissatisfaction and costly SLA penalties.

Expedited Trading Partner Onboarding-Commport

Expedited Trading Partner On-boarding

One of the very helpful benefits of modernizing your EDI environment is that it helps make your business easy to do business with. The partner onboarding process can help you automate the creation of partner profiles and trading partner agreements (TPAs). The administrator obtains details about the partner either from the business user who identified the partner as a prospective trading partner.

Why Choose Commport as your Single Source EDI Provider

Commport is dedicated to providing our clients with the best business interface solutions. Discover how our commitment to innovation, client relationships and excellence can benefit you.

Commport Advantage
  • Comprehensive & Adaptable Service | Commport’s extensive services encompass all your needs by providing the right components for your business. Whether it includes EDIVAN, and/or GDSN, you can find everything you need in one place at a reasonable cost. Our services can expand or contract with your business to keep your costs down and your business efficiencies high.
  • Longevity & Experience | We have been in the business since 1985, and are one of North America’s original EDI network providers. Commport’s team has the knowledge you need to help you make the right decisions for your business. Put our experience to work for you.
  • Client Satisfaction | Building relationships with our clients is at the foundation of our strategy for creating client satisfaction. Strong relationships allow us to provide you with the best service to meet your business needs, resulting in long-term partnerships.  Read our customer testimonials.
  • Innovation & Direct Service | Our products and services are created and serviced by our knowledgeable team. We are not a reseller of other products, but an innovative pioneer that will always ensure we offer the best and latest technology to give you a competitive edge.
  • Stability of Ownership | Our ownership has remained stable for over 25 years. We are  a strong independent service provider who will be here to serve your business today and in the years to come.

Ready to find out more about Commport EDI Solutions?

Drop us a line today for a free quote!

EDI in Supply Chain

EDI in Supply Chain

EDI in Supply Chain

The EDI in Supply Chain standard was developed by the Electronic Data Interchange Standards Committee. It allows businesses to exchange data electronically using a standardized format. This helps reduce errors and costs associated with manual processes.

Today EDI in the supply chain management is more important than ever, because of the pandemic several industries are affected by supply chain issues and the whole world is facing disruptions caused by delays in the supply chain.

EDI can give you the capabilities your business needs to create a well-integrated ecosystem and enable fast and secure exchanges of essential warehousing and shipping documents, including bills of lading, shipping status records, shipment authorizations, advanced shipment notices, customs documents, and inventory lists and many more.

Here is the list of EDI Transaction Document Codes used by the Logistics and Warehouse industry,

EDI X12 Transaction Number

 EDI Transaction Name / Document Type

EDI 883

Market Development Fund Allocation

EDI 884

Market Development Fund Settlement

EDI 886

Customer Call Reporting

EDI 891

Deduction Research Report

EDI 940

Warehouse Shipping Order

EDI 943

Warehouse Stock Transfer Shipment Advice

EDI 944

Warehouse Stock Transfer Receipt Advice

EDI 945

Warehouse Shipping Advice

EDI 947

Warehouse Inventory Adjustment Advice

EDI 990

Response to a Load Tender


EDI X12 Transaction Number

 EDI Transaction Name / Document Type

EDI 219

Logistics Service Request

EDI 220

Logistics Service Response

EDI 222

Cartage Work Assignment

EDI 223

Consolidators Freight Bill and Invoice

EDI 224

Motor Carrier Summary Freight Bill Manifest

EDI 225

Response to a Cartage Work Assignment

EDI 250

Purchase Order Shipment Management Document

EDI 853

Routing and Carrier Instruction

EDI 854

Shipment Delivery Discrepancy Information

EDI 856

Ship Notice/Manifest

EDI 857

Shipment and Billing Notice

EDI 858

Shipment Information

EDI 862

Shipping Schedule

EDI 882

Direct Store Delivery Summary Information

5 Ways EDI In Supply Chain Can Help Your Business Grow


Reduce Costs by Eliminating Manual Data Entry

EDI in the supply chain is an open standard that enables electronic communication between trading partners. It provides a common language for exchanging business documents such as purchase orders, invoices, shipping labels, and packing lists.

Increase Productivity by Automating Processes

EDI in supply chain helps businesses automate processes so they can focus on more strategic activities. This means that you can spend less time managing manual tasks and more time growing your business.

Gain Visibility into Inventory Levels

One of the biggest challenges for any company is knowing how much inventory they have at any given moment. With EDI in supply chain, you can gain visibility into inventory levels by using barcodes. Barcodes help you track inventory throughout the entire process, from production to distribution.

Boost Customer Service by Improving Communication

Another benefit of EDI in the supply chain is that it helps improve customer service. By communicating more efficiently, you can reduce the number of back orders and out-of-stock situations. This means customers will receive faster delivery times and less frustration.

Streamline Operations by Integrating Systems

EDI in supply chain has been proven to help businesses streamline operations. It allows them to connect with one another and share data across departments. This makes it easier for everyone involved to work together as a team.

3 Upcoming EDI Trends in Supply Chain Management (SCM)


As with every industry, there have been lots of new technological advancements in EDI here are some of the trends,

  1. Adopting Cloud EDI technology

Cloud EDI has completely redefined the EDI industry on how businesses exchange EDI documents.  Today businesses of all sizes use cloud EDI to exchange EDI documents from anywhere in the world with just the internet and web browser. You don’t require complicated integrations, no software to install, and does not require highly skilled EDI professionals.

  1. EDI and API Integrations

APIs can further help improve the EDI ecosystem. With many custom APIs, EDI system can now integrate with many other internal business systems like ERPs, finance software, and many more. Making it easier for businesses to translate EDI documents that better suit their business systems. EDI and API integrations are still ongoing work and potentially bring a lot more applications in the years to come

  1. EDI in eCommerce

The eCommerce industry has grown significantly in the last 10 years especially post-pandemic the industry has seen rapid growth in many businesses stepping into eCommerce to increase their customer base. eCommerce removes the boundaries for businesses and allows easily to enter a new market and target audience around the world. Now integrating EDI with eCommerce is providing endless opportunities for customers such as providing more choices, competitive pricing, fast shipping, real-time tracking, mobile support, and personalized shopping experiences.


Affordable and best EDI Solution for Supply Chain


For over 35 years, Commport Communications has been providing the most affordable and best EDI solutions in the market. By helping companies solve complex integration issues and providing complete EDI communication between business partners.

Improve your business process and maximize your supply chain performance with our EDI solutions. Contact us today for a free consultation and demo.


Ready to find out more about Commport EDI Solutions?

Drop us a line today for a free quote!

Cloud Based EDI vs In-House EDI Solution

Cloud Based EDI vs In-House EDI Solution

Cloud EDI Solutions are the future of B2B communication. They allow businesses to communicate and exchange EDI documents with each other in real time without having to worry about sending documents back and forth manually.


Three Reasons why Cloud EDI Solutions the Future of Business


Cloud Based EDI vs In-House EDI Solution
Cloud Based EDI vs In-House EDI Solution

1. They're Easy to Implement

Cloud EDI makes it easier than ever before to implement EDI into your business. Because it is a SAAS-based platform you don't need to install any software. You can start using cloud EDI solutions right away all you need is an internet connection and a computer and you can automate your EDI processes and save money by reducing the need for paper forms

Cloud Based EDI vs In-House EDI Solution

2. They're Cost Effective

Cloud EDI also helps businesses save money. Because they are hosted on a cloud, there is no need to purchase expensive hardware or software or invest in an IT infrastructure. Instead, you pay only for what you use. This means that you won't have to worry about purchasing new equipment or hiring more recourses when your company grows.

Cloud Based EDI vs In-House EDI Solution

3. They're Scalable

Cloud EDI allows you to add new customers quickly. The solution grows easily with your business. 

Cloud EDI vs In House EDI Solution


Internet EDI

In-House EDI Solutions

No software needs to be installed

Need to install a software

Access from anywhere with just internet connection and computer

Cannot be accessed via the internet and the system is installed within the organization

Does not require prior EDI knowledge to use the system

Require full technical understanding on how to use in house EDI solution

Low startup costs

High setup and operational costs

Large IT resources not required

Require large IT resources to fully integrate the system

User-friendly and minimal training is required to use the system

Requires prior EDI knowledge, training, and experience to use the system

Suitable for all business sizes and types

Suitable for large multinational companies


Ready to find out more about Cloud EDI Solution?

Drop us a line today for a free quote!

Want read more about Cloud EDI?

Here is a link to Cloud EDI Guide